Manager-Finance & Administration
TEHAMA SHIPPING SERVICES CO LLC
Total years of experience :16 years, 6 Months
SKILLS :
• commercial and business awareness
• excellent communication and presentation skills
• an analytical approach to work
• high numeracy and sound technical skills
• problem-solving skills and initiative
• negotiation skills and the ability to influence others
• strong attention to detail and an investigative nature
• the ability to balance the demands of work with study commitments
• good time management skills and the ability to prioritize
• the ability to work as part of a team and to build strong working relationships
• the capacity to make quick but rational decisions
• the potential to lead and motivate others
• good IT skills.
JOB RESPONSIBILITIES:
• providing and interpreting financial information
• monitoring and interpreting cash flows and predicting future trends
• analyzing change and advising accordingly
• formulating strategic and long-term business plans
• researching and reporting on factors influencing business performance
• developing financial management mechanisms that minimize financial risk
• conducting reviews and evaluations for cost-reduction opportunities
• managing company's financial accounting, monitoring and reporting systems
• liaising with auditors to ensure annual monitoring is carried out
• developing external relationships with appropriate contacts, e.g. auditors, solicitors, bankers and statutory organizations
• producing accurate financial reports to specific deadlines
• managing budgets
• arranging new sources of finance for a company's debt facilities
• supervising staff
• keeping abreast of changes in financial regulations and legislation.
• Supervises and participates in the preparation of various financial statements and reports.
• Directs the installation and maintenance of accounting records to show receipts and expenditures.
• Directs the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records.
• Directs and participates in cost analyses and rate studies.
• Prepares statements and reports of estimated future costs and revenues.
• Directs internal audits involving review of accounting and administrative controls.
• Establishes system controls for new financial systems and develops procedures to improve existing systems.
• Reviews financial statements with management personnel.
• Directs the installation and maintenance of new accounting, timekeeping, payroll, inventory, property, and other related procedures and controls.
• Monitor the day-to-day financial operations within the company, such as invoicing, and other transactions
• Oversee financial department employees, including financial assistants and accountants
• Review financial data and prepare monthly and annual reports
• Present financial reports to board members, executives, and clients in formal meetings
• Stay up to date with technological advances and accounting software to be used for financial purposes
• Establish and maintain financial policies and procedures for the company
• Understand and adhere to financial regulations and legislation.
JOB RESPONSIBILITIES
•Person In charge of Accounts Payable - controlling and monitoring 17 countries (entire middle-east & South-East Africa) Payable department and their input data.
•PIC of Dubai Accounts Payable - Checking & inputting all vendor invoices in system, including Port & Feeder Payment. Creating CSR & sending those CSR to RHQ/HQ for necessary approval through system.
•Review and verify invoices and check requests.
•Sort, code and match invoices.
•Set invoices up for payment.
•Enter and upload invoices into system.
•Track expenses and process expense reports.
•Prepare and process electronic transfers and payments.
•Post transactions to journals, ledgers and other records.
•Reconcile accounts payable transactions.
•Prepare analysis of accounts.
•Monitor accounts to ensure payments are up to date.
•Research and resolve invoice discrepancies and issues.
•Maintain vendor files.
•Correspond with vendors and respond to inquiries.
•Produce monthly reports.
•Assist with month end closing.
•Provide supporting documentation for audits.
•DP World - Checking & inputting all invoices in system, matching all invoice data with Hanjin system and get them rectified if there is any error from both sides (DPW & HJS).
•Interfacing all approved CSR’s into payment portal, called ERP (Enterprise Resource Planning).
•Responsible for preparing Fund Request Report every week (Wednesday) for the payment of coming week.
•Processing payment in ERP and preparing Cheque printing from the system.
•Responsible for preparing TPB (3rd Party Billing) invoices & raised those into other responsible Hanjin offices around the Globe.
•Responsible for preparing monthly Expenses Audit Report & send that to HO (Head Office).
OTHER JOBS HANDLED
•Person in Charge of Accounts Receivable- Follow up for payments from customers, handling refunds, trouble shoot the issues related to receivables, Coordinating with HO/RHQ to resolve issues related to wrong rates, Achieving the monthly and yearly targets fixed by the HO related to receivables. Have constantly achieved the targets fixed by the HO with grade “A” with no Bad debts till date.
•Responsible for checking complete Daily Cash & Cheque collection from the DO and BL counter, approving the same to be deposited in the bank by the cashier.
•Invoicing of Slot agreement invoices to shipping lines and follow up for payment as per agreed Credit Terms.
•In charge for Yearly Audit, coordinating with the auditor and providing with the necessary documents, passing of necessary closing entries and timely completion of audit. Also
In charge for the internal audit by the company.
•Maintaining Fixed Asset Register, passing of depreciation entries on monthly basis, getting approvals for Purchase / Disposal of Assets, and Asset Numbering as per the company guidelines.
•Responsible for preparing the Revenue Budget of the company coordinating with Sales and Operation department and Yearly Business Plan which consists of P&L forecast of the year ahead considering the various business policies which company is going to implement in the coming year.
•Monthly Checking of Trial Balance, Preparing Bank Reconciliations and assisting in monthly closing of books of accounts.
•Have handled Demurrage invoices, raising the invoices to customer and collection of the same.
•Have participated actively in formation of JV Company in 2010 in coordination with Hanjin HO and local staff. Have implemented complete internal controls related to DO/ BL counter, Accounts Receivable and also played a pivotal role in implementing new systems / Procedures when the new company was formed.
HR RESPONSIBILITIES
•Conducting staff induction & updating the new staff with company policy, flowcharts & also provide employee handbook.
•Providing staff with HRA advance
Achievements
•The Company awarded me with “The Best Employee of the Department” for the Year 2011 considering my efforts and contribution made towards continuous progress of the company.
Based on the past achievements selected as ASST. MANAGER in one of the largest Shipping group in India. Posted in their Paradeep Branch.
•Review accounts payable / receivable and manage cash flow forecast. Research and compile relevant information, follow up delinquent accounts and bad debts; perform related collection functions as assigned
•Prepare Vessel / Voyage closing account and send those data to H/O (Mumbai) with necessary documents via Courier.
•Responsible for handling all Administrative & HR related activities & report to HO.
•Responsible to prepare Weekly Outstanding report of customers, send that report to HO & follow up for Collections.
•Responsible to prepare Weekly Payable report, send that report to HO & arrange for the Payments as per Fund availability.
•Monitoring Labour Payment on Daily basis & Report to HO.
courses: Professional Training / Courses ICAI Inter appeared (Institute of Chartered Accountants of India)