Subhi Ghannam

*Recruitment
 Sourcing candidates, posting advertisements in the various newspapers, websites and in the social media.
 Screening candidates CVs, doing initial interviews.
 Closing positions as its planned and budgeted also coordinating with the finance department about the manpower expenses reports.
 Preparing the job offers, employee contract.
 Following-up with the overseas agencies about our staff joining dates, the status of our staff documentation.
 Keeping record for the received CVs and segregating it according to the positions applied for.
 Coordinating with the local suppliers about the light manpower requirements (Cleaners - Labours-Office boys).
 Involved in preparing the yearly manpower plans and updating the management with the latest status of the manpower mobilization.

*Payroll
 Preparing monthly payroll list (staff salary)
 Preparing salary Transfer letters and the USB then submit it to the NBK bank.
 Calculating monthly Incentive / bounce.
 Keeping daily / Weekly / monthly staff attendance.
 Opening new bank account for the staff.
 Answering the staff inquiry regarding their salary issues and printing pay slips.
 Preparing settlements (final (Termination-Resignation) - leave (Annual - leave encashment-maternity-Hajj).
 Updating daily payroll transactions (Absence-sick leaves - permissions - Mobile bills deduction)
 Preparing business Trip Allowance vouchers.
 Preparing and submission of weekly and monthly reports regarding HR & Admin, manpower expense to the management.

*Administration
 Transaction of all administration works such as residency transfer - residency renewal - cancel - visit visa - work visa - following up the license - Others tasks.
 Handling the Department petty cash and keeping record for its distribution.
 Following-up the license yearly renewal.
 Following-up with the company representatives (Mandoops) about our governmental issues (Foreign affairs - Immigration - Traffic Department) and updating the management accordingly.
 Taking care of the company assets and keeping record for it (Mobile - Sim Card - laptop - cars)
 Taking care of the company accommodation and transportation.

* HR Support
 Dealing with the travel agencies in regards to the staff ticket booking.
 Doing Hotel Booking for the company guests.
 Transaction of Salary Certificate - To Whom It May
 Concern - continuation - Experience.
 Drafting HR formats.
 Maintaining and arranging personal files.
 Handling Dept. stationary and dealing with the various suppliers.
 Handling the local purchase.
 Updating the employees' handbook, organization structure & the company policy.
 Dealing with the company insurance in regards to the staff insurance (Life - medical).

 Transaction of all administration works such as residency transfer - residency renewal - cancel - visit visa - work visa - following up the license - Others tasks.
 Handling the Department petty cash and keeping record for its distribution.
 Following-up with the company representatives (Mandoops) about our governmental issues.
 Taking care of the department database and doing the various reports.
 Drafting various forms liked with the formulas (MS excel).
 Matching the database day by day with the MOSAL user, as well as checking it quarterly (3 months) with the RJ.
 Doing the renewal - cancellation using the online user.
 Distributing the GF tasks among the GF team.
 Doing and following up the weekly minutes of meeting.
 Doing the letters -memos translation by myself, or send it to a recognized translation center based on the manager's request.
 Taking care of the GF mails sent to the other departments or to the authorized person for the signatory.
 Updating the information in the system.
 Taking care of the stationary

 Preparing monthly payroll together with the team.
 Preparing settlements (final (Termination-Resignation) - leave).
 Posting the Daily payroll transaction on mena me system.
 Insuring the information which were posting in the system are accurate and up-to-date.
 Doing Salary Certificate - To Whom It May Concern - continuation certificates - Experience Certificates.
 Coordinating with the Kuwaiti staff about their social security registration, Their Salary issues.
 Answering the staff inquiries and printing pay slips.
 Preparing monthly salary Shoon and attaching the necessary supporting documents (Leave application - resumption - time sheets - Copy of termination / resignation letter.
 Sending monthly reports to the HR & Admin departments in regards to the absent staff in order to take an action accordingly.
 Handling the overtime records and calculation.
 Handling Dept. stationary.

*Payroll
 Preparing monthly payroll list (staff salary)
 Preparing salary Transfer letters and the USB then submit it to the NBK bank.
 Calculating monthly Incentive / bounce.
 Keeping daily / Weekly / monthly staff attendance.
 Opening new bank account for the staff.
 Answering the staff inquiry regarding their salary issues and printing pay slips.
 Preparing settlements (final (Termination-Resignation) - leave (Annual - leave encashment-maternity-Hajj).
 Updating daily payroll transactions (Absence-sick leaves - permissions - Mobile bills deduction)
 Preparing business Trip Allowance vouchers.
 Preparing and submission of weekly and monthly reports regarding HR & Admin, manpower expense to the management.

*Administration
 Transaction of all administration works such as residency transfer - residency renewal - cancel - visit visa - work visa - following up the license - Others tasks.
 Handling the Department petty cash and keeping record for its distribution.
 Following-up the license yearly renewal.
 Following-up with the company representatives (Mandoops) about our governmental issues (Foreign affairs - Immigration - Traffic Department) and updating the management accordingly.
 Taking care of the company assets and keeping record for it (Mobile - Sim Card - laptop - cars)
 Taking care of the company accommodation and transportation.

* HR Support
 Dealing with the travel agencies in regards to the staff ticket booking.
 Doing Hotel Booking for the company guests.
 Transaction of Salary Certificate - To Whom It May
 Concern - continuation - Experience.
 Drafting HR formats.
 Maintaining and arranging personal files.
 Handling Dept. stationary and dealing with the various suppliers.
 Handling the local purchase.
 Updating the employees' handbook, organization structure & the company policy.
 Dealing with the company insurance in regards to the staff insurance (Life - medical).

*Recruitment
 Sourcing candidates, posting advertisements in the various newspapers, websites and in the social media.
 Screening candidates CVs, doing initial interviews.
 Closing positions as its planned and budgeted also coordinating with the finance department about the manpower expenses reports.
 Preparing the job offers, employee contract.
 Following-up with the overseas agencies about our staff joining dates, the status of our staff documentation.
 Keeping record for the received CVs and segregating it according to the positions applied for.
 Coordinating with the local suppliers about the light manpower requirements (Cleaners - Labours-Office boys).

-Preparing monthly payroll list.
-Preparing settlements (final (Termination-Resignation) - leave).d
-Preparing and submission of weekly and monthly reports regarding HR & Admin to the management.
-Transaction of Salary Certificate - To Whom It May Concern - continuance- Experience.
-Coordinating with the Kuwaiti staff about their allowances & their social security Registration.
-participation in preparing governmental formalities.
-Filling & arranging employees' related documents.
-Maintaining daily timing & attendance.
-Maintaining the company database as well as assuring that the data in the system is up to date.
-Submission of monthly list to the ministry of labour affairs (Shoon) about the status of the company employees .
- Doing the secretical works & handling the dept. helpdesk on behalf of the department secretary absence.
-Handling the Dept. stationary.
-Assisting the HR manager in maintaing the payroll section polices & procedures.
-doing the hotel booking for the company visitors
-Enrolling the new employees in to the punching machine
 Dealing with the various insurance companies regarding the staff insurances (Life - medical)

 Transaction of residence transfer - renewal - cancel - visit visa - work visa license - Others tasks.
 Handling all incoming and outgoing office correspondence such as e-mails, memos, Fax messages...etc.
 Sound knowledge of maintaining daily attendance.
 Sound knowledge of preparing settlements (final - leave).
 Drafting letters such as warning, termination, resignation, internal memos... etc.
 Sound knowledge of all Secretarial works such as times schedule, keeping records.
 Maintaining personal files of the company employees.
 Submission of weekly and monthly reports for HR & Admin to the management.
 Transaction of all the employment application - contracts - resignation.
 Transaction of Bank opening account.
 Transaction of Salary Certificate - to whom concern - continuance- Experience.
 Transaction of medical -tickets - hotels - rent cars.
 Filling & arranging employees' related documents.
 Overseeing the complete document issued and received by the company and follow files on these documents.
 Follow all administrative work for the realization of the company.
 Follow up to the delegates regarding the realization of company.
 Overseeing the company needs of the stationary and follow up the available continuously.