Subin Arapuzha

• Act as a principal document controller for Project Management, and Cost Consultant Supervision team.
• Implement and maintain the Project Documentation procedures and establish a systematic and comprehensive
Project Filing System. Ensure strict compliance with the Document Control procedures.
• Reports to the Project Controls / Document Control Managers and provide accurate reports on weekly basis.
• Supervising and liaises with Consultant and Contractors Document Controllers on a project by project basis,
ensuring the efficient delivery of project requirements and coordinates and administer the EDMS training.
• Delivering Documents via Electronic Document Management System (EDMS) (ASite, SharePoint, Aconex etc.)
and provide EDMS guidance and assistance to the project team and stakeholders.
• Manages the incoming and outgoing document and performing compliance and quality check on each document,
in accordance with the programme defined documents protocols and update in the document register.
• Assist with the Project Planning team in the preparation and submission of MOM, Weekly dashboard & Monthly
report.
• Manage the Master log including all the technical documents (Drawings, Material Submittals, RFIs etc. and
liaising with the EDMS to resolve problems to improve the effective running of the system.

• Verify the Stakeholders Payment application checklist before receive and issue to commercial team.
• Manage the Master log including all the technical documents (Drawings, Material Submittals, RFIs etc.)
• Prepare and compile the Tender Documents with supporting documents in advance in preparation for Tenders.
• Coordinate with Tendering Team for Tender floating and follow-up for NDA, PQ, Quotations and Queries.

• Coordinate with Engineering Department, Client and Third Party Inspection Team (TUV, ECO etc.) to obtain
Final Design Approvals.
• Attend the Weekly Progress Meeting with Client, Stakeholders and preparing the Minutes as and when required.
• Assist with Third Party Inspectors for FAT & SAT.
• Generating Invoices and follow up for the payment.
• Obtain Quotations from the suppliers and preparing the Purchase Orders.
• Coordinate with Suppliers and Logistics Department for the timely delivery of Materials from various countries.

• Ensure that all governance documents are updated, and a proper audit trail is maintained and ensure the
confidentiality of the documents if required.
• Tracking the workflow communications for the timely approvals and on time action.
• Update the Distribution Matrix, Project Directory and capturing the Metadata on project basis in EDMS.
• Delivering Documents via Electronic Document Management System (EDMS) (PMWeb).
• Ensure the confidentiality of

• Perform all the quality verification before receiving and issue the documents to Vendors and maintain the
Incoming and Outgoing Log.
• Delivering Documents via Electronic Document Management System (EDMS) (PMWeb).

Duties and Responsibilities:
• Managing the document control system Independently, archiving and maintaining it.
• Registering each document Incoming & Outgoing in Excel Log-Schedules.
• Receiving and sending Correspondence and Technical documents such as Material Submittals, Shop Drawings,
Method Statement, RFI, WIR, ITR etc.
• Preparation & Submission of Weekly & Monthly reports to Client/Consultant.
• Maintain a proper archiving of all the hard & soft copies of files in the system in such manner that information
should be available for all concerned team.
• Distribute the documents to relevant project team and Head office.