Admin Assistant – Handling Admin
Appstec Technology Services LLC
Total years of experience :10 years, 5 Months
Directly reporting to the ofice manager & providing clerical, data entry & administrative support
•Handle & coordinate active calendars
•Schedule & confirm meetings
•Responding to email correspondence, employee queries, incoming calls
•Maintaining employee database like visa, passport, emirates id, labour card, contact details
•Pety cash handling, maintaining expense details, sending weekly report of the same with scanned bills
•Assisting with payroll by providing the department with relevant employee information by maintaining employee leave & atendance tracker, employee timesheet.
•Using printers, scanners for copying & scanning documents, filing, arranging courier services.
•Maintain contact details, ordering ofice supplies like pantry, stationary items,
•Sending invoices & follow up the same with clients, cheque collection, cash & cheque deposit
•Booking hotel rooms & arranging accommodation for the new employees.
•Collecting travel & other bills & filing the same, maintaining reimbursement details.
•Maintaining employee joining formalities documents, managing paper work.
•Obtain new employment visas/work permit for all expatriate employees.
•Handling complete employment visa activities like applying visa quota, ofer leter typing & submission, work permit payments, labour card typing & submission, medical & emirates id typing & arranging, schedule Tawjeeh training, stamping, visa & labour cancellation, complaints against employees
•Guide employees regarding their basic visa related queries & keep them updated on the progress of their applications.
•Monitor & renew employee residence permits
•Schedule employee medical tests & emirates id appointments
•Keeping track of visa expiry & sending timely emails to employees for required documents to initiate renewals
•Updating the company with the new rules, regulations & laws with respect to issues such as employment, visas, insurance, travels
Designation: Documentation Admin
•Dealing cross trade shipment documentation for a client company.
•Daily segregation of invoice by country and placing them in corresponding trays.
•Update invoice tracker and running monthly report showing invoice and their tracking numbers.
•Follow up with DHL & Aramex on courier status and resolve issues related to delay.
•Manage, organize and file documents and conduct file searches as requested.
•Maintain and keep records of all sent & received correspondence
•Responsible for control of company corporate documents.
•Resolve issues & maintaining good relationship with the clients & ensure smooth flow of work daily.
Designation: Admin/Sales coordinator
•Carrying reception duties such as greeting visitors, receiving, answering, transferring incoming calls, filing, typing, copying, binding, scanning, booking couriers etc.
•Dealing internal sales activities, scheduling appointments, arranging meetings
•Handle company CV receiving emails, providing general administrative and clerical support, maintaining employee details
•Monitoring stationary levels and ordering ofice supplies.
•Receiving, sorting and distributing the mails
Designation: Associate Supervisor
•Handling SAP ERP activities in Service department.
•Closely working with QC, Materials, Stores departments
•Updating daily service report in SAP
•Applying material request in SAP, geting approval from manager, geting items from stores.
•Daily TAT entry in Excel spreadsheets.
•Taking minutes & preparing presentation for the weekly & monthly shop floor meeting
•Taking care of 5's activities in the department