Senior Secretary/Document Controller
Saudi Oger Ltd.
مجموع سنوات الخبرة :26 years, 9 أشهر
Administrative Responsibilities
➢ Reporting directly to QA/QC Commissioning Manager.
➢ Prepares memorandum, letter and other related administrative correspondence.
Prepare minutes in every meeting and distribute reasonably to all participants and concerns as per meeting agendas.
➢ Handles routine and confidential correspondence.
➢ Maintains reference files, filing system.
➢ Responsible for all administrative concerns such us but not limited to manpower daily time sheet, administrative requests; leave, vacations, office equipments and supplies.
➢ Attend telephone calls, sending communications thru fax and emails.
➢ Manage, sort, log and distribute incoming and outgoing mails.
➢ Provides secretarial, clerical and other related duties as assigned.
➢ Operate a variety of office equipment; personal computers, copiers, scanners, fax machines and etc. as required.
Documentation Responsibilities
➢ Creates documentation such as method statements, forms and or templates to be used in pre-commissioning and commissioning activities onsite.
➢ Classify and codify documents as per standard codification implemented for commissioning documentation.
➢ Responsible for Redlined/As-built transmittal coming from/going to subcontractors and other entities as necessary.
➢ Follow-up delays of document per scheduled submittals.
➢ Key person on commissioning documents distribution and safekeeping.
➢ Maintains commissioning documentations database.
➢ Responsible/key person for the issuance of the Final Handover Certification (HOC), Performance Acceptance Certificate (PAC), EIL Certificate (Exemption Item List), Documentation Compliance Certificates (DCC) and other certificates related to handover process.
➢ Codify, issued certificates upon compliance of the pre-requisite handover requirements.
➢ Requires and obliged subcontractors to provide complete documentation as per contractual obligations.
➢ Closely monitor handover certification issuance for accurate weekly progress reports.
➢ Maintains handover process database.
➢ Receives and transmit material submittal (material, equipment, to be use and installed onsite) for approval.
➢Provides Secretarial support such receiving and releasing communications emanating from within and outside the authority.
➢Receiving and dissimenate memorandums and orders to all concerend Departments and individual concerns
➢Receive and screen phone calls and refer the same to the concerned Department Head and other individual concerned
➢Logs all communications received/release and assigns control number.
➢Clasiffies records according to File Classification Guide
➢Responsible for maintaining records on file
➢Perform other duties and responsibilities assign from time to time.
➢ Supervise the timely distribution of building maintenance supplies particularly on janitorial services.
➢ Submit monthly supply consumption report and request additional supply for the succeeding month.
➢ Supervise building janitorial maintenance.
90% on general Average Grade Passed the National Secondary Achivement Test