Senior Coordinator
Abu Dhabi National Insurance Company
Total years of experience :9 years, 11 Months
Organize, prepare and coordinate events and corporate activities and work closely with the Manager - Corporate Marketing to achieve the overall goals and function of the Events Management in the Marketing Department.
Prepare the events calendar for the year as per the guidance of the SCM&CM and Manager - Corporate Marketing.
Prepare reports on agreed parameters for all event participants.
Ensure that all events are within the allocated Budget.
Ensure proper delivery of all the required material.
Maintain good relationship and a regular contact with all major event organizers to ensure good results in all of ADNIC’s participations.
Prepare event announcements.
Work on the preparation of invitations, event agendas and registration forms for events with the guidance of the SCM&CM and Manager - Corporate Marketing
Coordinate and arrange all the logistics of events such as exhibitions, conferences, seminars and sponsorships with the supervision and guidance of the SCM&CM and Manager - Corporate Marketing.
Organize, prepare and coordinate events and corporate activities and work closely with the Manager - Corporate Marketing to achieve the overall goals and function of the Events Management in the Marketing Department.
Prepare the events calendar for the year as per the guidance of the SCM&CM and Manager - Corporate Marketing.
Prepare reports on agreed parameters for all event participants.
Ensure that all events are within the allocated Budget.
Ensure proper delivery of all the required material.
Maintain good relationship and a regular contact with all major event organizers to ensure good results in all of ADNIC’s participations.
Prepare event announcements.
Work on the preparation of invitations, event agendas and registration forms for events with the guidance of the SCM&CM and Manager - Corporate Marketing
Coordinate and arrange all the logistics of events such as exhibitions, conferences, seminars and sponsorships with the supervision and guidance of the SCM&CM and Manager - Corporate Marketing.
2015
Maintain manager’s appointment, meetings, conferences schedule….etc
Take minutes at meeting and type correspondence, reports, Power Point presentations
and other documents…etc
Coordinate with the Admin Sr. Manager . Admin duty coverage on the executive floor and Admin weekly meetings.
Monitor and maintain the level of stocks of stationery and various office supplies on the executive floor.
Update and maintain a filing system for the managers.
Handle travel arrangement for the managers who travel for official duties - domestic and international destinations.
Assist Marketing Department in all procurement issues & give the fully support in all requirements.
2013
Contact different vendors for quotations
Prepare LPO and payment request
Scan and file documents
Update payment tracking sheet and procurement related systems
Assist the Corporate Marketing Department with Procurement related matter and with purchasing anything
Negotiate quotations with vendors
Prepare price comparison reports by contacting 3 different suppliers for the same product or service
Working on several reports and templates
Receive, direct and relay telephone message and fax message.
Direct the general public to the appropriate staff member.
Maintain the general filing system and file all correspondence.
Assist in the planning and preparation of meetings, conferences & conference telephone calls.
Maintain an adequate inventory of office supplies.
Respond to public inquiries.
Provide word-processing and secretarial support.
Type confidential documents on a word processing system.
Provide support to the GM and CEO Administrator.
Arranging for special conferences & meetings, Maintaining the GM’s calendar, arranging for travel itinerary & accommodations, preparing & submitting travel claims & expense account.
Maintaining inter-office memoranda & inter-company communications, as well as answering the telephone, welcoming visitors, providing information, taking & replying messages, directing calls to appropriate personnel, as well as screening & returning calls as necessary.
Responding to routine requests and inquiries from officials, employees, members of the staff, the public or other individuals.
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The subjects were covered in the course: General English & English for job Performance.