Sr. Administration Assistant
SADARA Chemical Company
Total years of experience :0 years, 0 Months
More than () years of GCC experience in EPC Construction / Petrochemical Organizations. Exposure
with the Administrative area for the reputed Oil & Gas Operators / Power Projects in all aspects of
Document Control duties and experience of setting-up document control systems from project kick-off to
project close-out.
Conversant with engineering documents of different disciplines like Process/Mech./Elect.& Inst./Civil &
Struct. and Equipment. Able to identify the category of Doc. & Dwg. for each discipline e.g. Process:
Basis of Design, P&IDs. Mech: GAs, ISO, Stress Analysis reports etc. Elect. & Inst.: Cables layout
dwgs., Termination dwgs., Loop & logic diagrams etc. Civil & Structural: Foundation dwgs., structural
dwgs. etc. Equipment: Data sheets & Specifications, Fabrication dwgs. etc. And carry out proper filing
Detail Professional Experience
Sadara - General Use Information
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of the Latest Revision of the documents for each discipline, category wise and also maintain proper Index
of Documentation for easy identification
CONTACT No. (India) : Mobile India: + (currently not available)
Providing Administration Support to EPC Engineering Team in order to commission the Abu Dhabi Crude Oil Pipe line
Project starts from Habshan to Fujairah including Final Documentation
Duties & Responsibilities:
• Maintain project / site final documentation, including technical data, engineering drawings, technical
specifications and other project- related documents.
• Preparing Final Documentation Dossiers for Project Close-out
• Uploading & Routing Documents & Drawings in EDMS - InAct Software
• Maintain project procedures, standards, work instructions and guidelines.
• Co-ordination with Sub Contractors / Vendors for the project progress
• Weekly meeting with Sub Contractors / Vendors
• Develop and maintain document management system.
• Control all the documentation (Habshan, Sweihan, Abu Dhabi & Fujairah) in liase with area turnover
coordinators
• Maintain project progress planning schedules.
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• Co-ordinate internal verification and participate in client audits.
• Control and register all incoming/outgoing correspondence through EDMS (InAct Software).
• Create and maintain electronic copies of technical documentation in InAct.
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Ensure that only CONTROLLED copies of latest revision of work instructions and procedures
are used by personnel.And other duties as assigned by the Project Manager.Project
administration covering documentation, categorization and control, project meetings, work
orders management duties.Weekly Documentation Log Status Report to the Project
Manager, Engineering Manager & Discipline Engineers
Collecting all the Documents / Drawings from Consultant / Client
• Submission of the Commented Documents / Drawings from Consultant / Client to
Construction Supervisor & Project Manager.
• Weekly Documentation Log Status Report to the Project Manager,
• Coordination with Consultant / Client for the engineering documents / drawings approval
• Registration, filing and processing of inspection reports issued by the Plant Inspector and
the assessment records issued by the Reliability Engineer.
• Maintain project site documentation, including technical data, engineering drawings,
technical specifications and other project- related documents.
• Maintain project procedures, standards, work instructions and guidelines.
• Develop and maintain document management system through Aconex
• Maintain project progress planning schedules.
• Co-ordinate internal verification and participate in client audits.
• Control and register all incoming/outgoing correspondence.
• Create and maintain electronic copies of technical documentation.
• Develop and manage an electronic records database.
• Ensure that only CONTROLLED copies of latest revision of work instructions and procedures
are used by personnel.
• And other duties as assigned by the Project Manager.
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August// to January// Galfar Engineering & Contracting W.L.L
Oil & EPC Contractors
Abu Dhabi, U.A.E
Sr. Document Controller
Preparing Interior Drawings based on the Site Layout & Interior Fitouts. Receives and records all projects
documentation and ensures the documents are stored properly. Provides support to Projects and Operations with
regard to the Company's management and processes.
Submission of Documents / Drawings with Document Transmittal to Consultant / Client
(Tebodin Consultants & Engineers & Takreer Oil Refining Company)
• Collecting all the Documents / Drawings from Consultant / Client
• Submission of the Commented Documents / Drawings from Consultant / Client to
Contractor, Subcontractor & Vendors with Covering Letter
• Weekly Documentation Log Status Report to the Project Manager, Engineering Manager &
Discipline Engineers of Tebodin Consultants & Takreer Oil Refining Company
• Coordination with Consultant / Client for the engineering documents / drawings approval
• Registration, filing and processing of inspection reports issued by the Plant Inspector and
the assessment records issued by the Reliability Engineer.
• Maintain project site documentation, including technical data, engineering drawings,
technical specifications and other project- related documents.
• Maintain project procedures, standards, work instructions and guidelines.
• Develop and maintain document management system through Aconex
• Maintain project progress planning schedules.
• Co-ordinate internal verification and participate in client audits.
• Control and register all incoming/outgoing correspondence.
• Create and maintain electronic copies of technical documentation.
• Develop and manage an electronic records database.
• Ensure that only CONTROLLED copies of latest revision of work instructions and procedures
are used by personnel.
• And other duties as assigned by the Project Manager.
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Sadara - General Use Information
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▪ Receives all relevant location documentation and ensures the technical documents are stored properly and
creates efficient data storage/filing systems. Develops and maintains an up to date efficient systems.
▪ Archiving day-to-day upkeep of Transmittal Registers, Issuing of Doc/Drawing. nos. & rev.
▪ Input, update and extract project data via the Electronic Document Management System (Direct A) to meet
claim deadlines.
▪ Supervises data entry of technical documents in the Company and ensure the correct revision and location of
documents into their designated electronic folders.
▪ Carry out quality checks on incoming and outgoing documents before uploading in the system and track
receipt, distributions and review of engineering and vendor documents.
▪ Ensures that all aspects of documentations are effectively controlled and categorized i.e. design
documentations, communications and non technical documentations, quality records, publications, etc.
▪ Ensure safekeeping and maintenance of technical records and master documents (hard copies) stored in
Technical Services Library. Control the flow of technical library documents and file in a systematic order for
easy retrieval using database logging registration.
▪ Provide proper document numbering for all documents produced by Technical Services. Changes on
documents should be reflected and updated the relevant documents as required in archives.
▪ Corresponds with the required personnel (Division, Consultants and Contractors) for receipt of outstanding
documents and follow up and prepares document status reports periodically.
▪ Produces copies of distribution as required. Organizes distribution of final project documents after
compilation.
▪ Ensures and follows up the implementation of the Quality Management System issued by in the Company's
Management.
▪ Interfaces with all disciplines to ensure that the requirement of the documents/drawings for projects and
operations are properly handled and their outstanding and pending issues are resolved in timely manner.
▪ Attends routine Projects/Operations/Office meetings and carry out all necessary action on documents and
drawings issues.
▪ Adheres to the legislative requirements of all countries where the Company project operates. Maintains the
highest ethical standards in dealing with all persons. Preserves loyalty by working for the exclusive benefit of
the Company throughout the duration of the assignment.
▪ Supports the rest of the team and proposes alternative courses of action, wherever possible, to facilitate
efficient project progress.
▪ Participates in regular meetings to keep abreast with all issues relating to the Company's Project. Discusses
and reviews opportunities for the optimization of assigned work programmes.
▪ Handles confidential documents strictly observing necessary controls/access restrictions.
▪ Conducts all work activities in a safe and environmentally responsible manner by not taking on any task(s)
that are perceived as unsafe and if in doubt, consults supervisor/manager before proceeding.
▪ Access project intranet and identify new information posted by third parties. Advise project personnel of
actions and deadlines for reviewing new information from third parties to agreed framework e.g. periods for
drawing comment set out in contract documentation.
▪ Run Excel style schedules to date in and date out drawing comments.
▪ Deliver a professional, high quality and flexible level of administration support.
Undertake a broad range of administrative tasks, including filing, faxing, photocopying, scanning, minuting of
meetings and preparation of other documents as required.
▪ Liaising with client on end of project handover documents and participating with client documentation audit.
▪ As part of the design management team, contribute to continuous performance improvement
Providing administrative support to Company Director, General Manager, Sales & Service Team & Customer Service
Duties & Responsibilities:
▪ Coordination and implementation of instruction in an orderly and professional manner.
▪ Explain and market program and classes to prospective clients.
▪ Assist Administrative Support by answering the telephone, intercepts telephone calls, taking and reporting
messages.
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▪ Preparing Quotations for Laboratory Instruments such as Atomic Absorption Spectrophotometer, Analytical
Instruments such as GC, HPLC etc.
▪ Develop and maintain relations with various clients in the local business community.
▪ Promote services and classes through conventions, public relations, trade shows, etc.
▪ Coordination and implementation of one-on-one instruction in an orderly and professional manner
▪ Payment Follow-up’s
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Additional Information:
Skills At:
▪ Microsoft Office Professional and computerized database tools.
▪ Using templates and styles.
▪ Working under own initiative, action-oriented, solution based reliable.
▪ Flexible response to changing needs and able to cope with complex tasks requiring delivery to short
timescales.
▪ Effective interpersonal and verbal & written communication.
▪ Working closely with engineers to ensure coordination of status and distribution.
▪ Working with all other project positions in support of overall project success.
▪ Following-up.
Knowledge of:
▪ Extreme understanding of MS Word, MS Excel, MS Outlook, MS Power Point, Electronic Data Management
System (EDMS - InAct / Aconex) & AutoCAD
▪ Proficient in understanding of Oil & Gas Sector EPC documents / drawings - all disciplines (Contract /
Planning / Engineering Documents)
▪ High Speed Typewriting in English including self correspondence (more than words per minute)
▪ Key document control process.
▪ Engineering and vendor document flow process.
▪ Practical experience of setting up and running a Document Control function in FEED & EPC Project
environments.
▪ A detailed understanding of a project lifecycle.
▪ Company Policies
courses: National Trade Certificate in Draughtsman Mechanical
courses: National Trade Certificate in Draughtsman Mechanical
,
courses: Autocad in Mechanical Through CadMarc, Thiruvananthapuram – Completed