HR Operations & Training Coordination
Transmed Overseas
Total des années d'expérience :17 years, 4 Mois
HR Operations
• Supervising the complete HR service work flow.
• Handled recruitment including telephonic interviews for applicant screening, scheduling interviews, coordinating interviews, tests etc.
• Prepared offer letters for senior levels as per the advice of the Regional HR Manager and proper follow up to ensure a smooth joining process.
• Managing the completing on-boarding procedure i.e. from document collection to visa issuance in liaise with the PRO.
• Ensure that employee proceedings are in line with UAE regulations .
• Ensure their Emp ID, IT access has been initiated and set before the new hires join.
• Facilitate the induction program for new hires and allocate them with their line managers.
• Give input in developing policies and procedure to the HR Manager
• Coordinate employee trainings and updating the training records.
• Coordinate with external Trainers and ensure the execution is smooth.
• To ensure that all internal and external training requests are organized on time.
• Handled Insurance : Health & Life
• Compliance with performance evaluation system
• Manage the employee exit processes.
• Handled employee issues and assisted the Regional HR Manager to resolve the same.
• Other HR duties assigned by the Regional HR Manager
• Maintain the HR database ensuring this is up-to-date and accurate.
• Administer HR related documentation, such as producing offer letters, contracts of employment, Issuing salary certificate, NOCs etc. as per the employee requests.
• Assisting and guiding employees with any legal formalities.
• Advising employees on Transmed policies and procedures.
• Creation and Execution of Probation Review \[Forms & completion letter\].
• Provide HR business support and policy advice to business heads and line managers. This includes handling employee relations.
• Responsible for the employee database which has highly confidential information.
• Proficient in WPS.
• Calculate and prepare EOS settlements and HR letters to staff.
Training Coordination
• Assist the Learning & Development system.
• Inform the managers prior on the upcoming trainngs.
• Sending out invites to the team and finalizing the attendees.
• Coordinate for the poster design and printing.
• Arrange the training room according to the requirements by the trainers.
• Arrange for breakfast and lunch.
• Distributes handouts of the topic, feedback forms and stationary.
• Click pictures for the monthly HR snap shots.
• Summarize the feedback form.
• Sends out a summary of the trainings held and its cost to the Regional HR head
RECRUITMENT, NEW JOINING & MOBILIZATION
Leading all admin & HR functions such a job requirements, placing ads, sourcing through various job boards, arranging interviews, making offer letters, recruitment plans, negotiating salary with candidates.
Processed all the paper works needed for Visa processing with PRO \[Immigration & Labor process\].
Manage new joining & mobilization process after ensuring all initial formalities are completed. Conducting induction program for new joiners.
EMPLOYEE RECORD MANAGEMENT
Manage, maintain and update all necessary records in ERP.
Maintain personnel files in compliance with legal requirements.
Monitoring the leave & tickets entitlement of all employees.
Booking flight tickets for employees.
Monitor and ensure timely renewals of Labor cards, medical and health insurance cards.
Creating weekly and monthly HR reports using Excel and PowerPoint.
HR Reports on employee appraisal & Reports on increments and bonus
Ensure employee records such as certificates, medical insurance, timecards, resignations, terminations, transfers and promotions are maintained and updated periodically.
Issues NOCs, sponsor letters, salary certificates etc. when requested.
EMPLOYEE RELATIONS.
Handle staff grievance & disciplinary issues and provide appropriate guidance to line managers for efficient & satisfactory resolution of the same in line with HR policies and undertake suitable measures to aid retention.
Provide counseling and advice to all employees in line with company and HR policies and UAE Labor laws.
Knowledge of renewal of company Trade license, chamber of commerce and Experience in municipality related works, Vehicle licenses and other government related documents.
Assisted in the administration, development and implementation of human resources policies and procedures.
Provide information to staff as and when required and ensuring all employees are aware of Labor Laws and update as and when changes occur.
ADMIN ACTIVITIES
Managing company vehicles \[Insurance, Registration’s\]
To maintain, arrange and supervise registration and routine service of company fleet vehicles.
Setting up conference room for meetings
Preparing emails, minutes of meetings, filling forms etc
Making travel arrangements for MD
RECRUITMENT, NEW JOINING & MOBILIZATION
Leading all admin & HR functions such a job requirements, placing ads, arranging interviews, making offer letters, recruitment plans, negotiating salary with candidates.
Visa processing \[Immigration & Labour process\].
Manage new joining & mobilization process after ensuring all initial formalities are completed.Ensuring mobilization of rejoining employees after checking the job requirements.
EMPLOYEE RECORD MANAGEMENT
Manage, maintain and update all necessary records in ERP, prepare database of employees and employee files and keep track of all related documents. Monitoring the leave tickets entitlement of all employees.Maintain WPS Administration Structure.Making weekly and monthly reports using Excel and PowerPoint. Reports on employee appraisal & Reports on increments and bonus.Ensure employee records such as certificates, time cards, resignations, terminations, transfers and promotions are maintained and updated periodically.
EMPLOYEE RELATIONS.
Handle staff grievance & disciplinary issues and provide appropriate guidance to line managers for efficient & satisfactory resolution of the same in line with HR policies and undertake suitable measures to aid retention.
Provide counseling and advice to all employees in line with company and HR policies and UAE Labor laws.
Knowledge of renewal of company Trade license, chamber of commerce and Experience in municipality related works, Vehicle licenses and other government related documents. Monitor and ensure timely renewals of Labor cards, residence permit, medical and health insurance cards. Assist in the administration, development and implementation of human resources policies and procedures. Provide information to staff as and when required and ensuring all employees are aware of advantage of Labor Laws and update as and when changes occur.
ADMIN ACTIVITIES
Managing company vehicles \[Insurance, Registration’s\] To maintain, arrange and supervise registration and routine service of company fleet vehicles.Setting up conference room for meetings
Prepared emails, minutes of meetings, filled forms etc
Coordinated events end to end.Effective Client Interaction
Marketing and coordination. Maintaining database of the event participants.Followed up with sponsors on banners and flexes.
Ensuring fulfillment of contractual obligation to sponsors.
Participants Travel & Accommodation coordination.
RECRUITMENT, NEW JOINING & MOBILIZATION
Leading all admin & HR functions such a job requirements,
placing ads, arranging interviews, making offer letters,
recruitment plans, negotiating salary with candidates.
Visa processing \[Immigration & Labour process\].
Manage new joining & mobilization process after ensuring all
3
initial formalities are completed. Ensuring mobilization of
rejoining employees after checking the job requirements.
EMPLOYEE RECORD MANAGEMENT
Manage, maintain and update all necessary records in ERP,
prepare database of employees and employee files and keep
track of all related documents. Monitoring the leave tickets
entitlement of all employees
Maintain WPS Administration Structure
Making weekly and monthly reports using Excel and
PowerPoint.
Reports on employee appraisal & Reports on increments and
bonus
Ensure employee records such as certificates, timecards,
resignations, terminations, transfers and promotions are
maintained and updated periodically.
EMPLOYEE RELATIONS.
Handle staff grievance & disciplinary issues and provide
appropriate guidance to line managers for efficient &
satisfactory resolution of the same in line with HR policies and
undertake suitable measures to aid retention.
Provide counseling and advice to all employees in line with
company and HR policies and UAE Labor laws.
Knowledge of renewal of company Trade license, chamber of
commerce and Experience in municipality related works,
Vehicle licenses and other government related documents.
Monitor and ensure timely renewals of Labor cards, residence
permit, medical and health insurance cards.
Assist in the administration, development and implementation
of human resources policies and procedures.
Provide information to staff as and when required and ensuring
all employees are aware of advantage of Labor Laws and update
as and when changes occur.
ADMIN ACTIVITIES
Managing company vehicles \[Insurance, Registration’s\]
To maintain, arrange and supervise registration and routine
service of company fleet vehicles.
Setting up conference room for meetings
Prepared emails, minutes of meetings, filled forms etc
Coordinated events end to end.
Effective Client Interaction
Single Point of Contact ( SPOC) for the Learning & Development process for the APAC, SriLanka & Pakistan region.
Setting up of new training programs in the LMS based regional Core L&D teams and generating the Intranet-URL’s (Marketing Links) for training events & sending it to respective requestors to market the trainings to the target audience (DB employees).
Possess administration rights to update /modify contents on the LMS ( Learning Management System).
Handling requests for APAC (18 countries), SriLanka & Pakistan related to learning history status reports, enrolling and dropping learner’s from the course, course cancellation, new course set-up, issues faced with the marketing link.
Coordinate trainings (course announcements, room arrangements, trainer liaison,
budget calculations, etc).
Maintain accurate training records (Training & Event Management) and statistics (e.g. training hours, instructor hours, training places).
Preparing training calendars for India, . For India, release of the calendar is also handed.
Coordination with external vendors for monthly Supplemental data.
SPOC for escalation handling, running the team meetings for timely and effective resolution of client challenges.
Conducting the New Hire Orientation program.
Maintain Inventory on a monthly basis \[Gifts for the new joiner\]
Interact with the Vendors for Invoices and payments
Pool Training Requirements from BU’s, Maintain training database
Make Feedback & Training Effective analysis.
Generating reports on a monthly basis for the management
Coordinate with HR operations in pooling Training Requirements
As SME (Subject Matter Expect )Conducted Training for the new joiners on the peoplesoft LD tool.
Generating report for the Management \[Learning & Development score card\] of the
trainings conducted during the year.
Understand the client’s requirement and addressing the immediate requirements and ensuring the deputation on time.
Interacting with clients to obtain requirements and feedback.
Sourcing and screening resumes through various channels like Job sites, Database, Employee referrals, Network, Head Hunt and through all available resources
Schedule and Co-ordinate the interviews and walk-ins internally as well as at client premises after coordinating with the Technical panel.
Handled Job fair and events (Freshers).
Coordinated Employee Referral Program & Campus Recruitment programs.
Administered paper-based tests to candidates and evaluated answer scripts after tests were completed.
Followed up with candidates who had been offered positions.
Maintained database of resumes.
Maintained master list of all employee offers rolled out.
• Understand the client's requirement and addressing the immediate requirements and ensuring the deputation on time.
• Interacting with clients to obtain requirements and feedback.
• Sourcing and screening resumes through various channels like Job sites,
Database, Employee referrals, Network, Head Hunt and through all available
resources
• Schedule and Co-ordinate the interviews and walk-ins internally as well as at client premises after coordinating with the Technical panel.
• Handling senior level and middle level requirement.
• Handled Job fair and events (Freshers)
• Coordinated Employee Referral Program & Campus Recruitment programs.
• Administered paper-based tests to candidates and evaluated answer scripts after tests were completed.
• Followed up with candidates who had been offered positions.
• Maintained database of resumes.
• Maintained master list of all employee offers rolled out.
