Office Manager/ Public Relationship Manager
SK Engineering & Construction
Total years of experience :10 years, 9 Months
SK Engineering & Construction Abu Dhabi, U.A.E
Office Manager/ Government Relationship Manager April 2010- till date
As Office Manager: • Administration support for all workers in multiple projects such as: RRE (Ruwais Refinery Extension Project), BAB GAS, Ruwais Housing Project. which involves on job training and knowledge transfer of all government related subjects.
• Fleet management of all the vehicles.
• Maintaining company asset list and reporting for costs and auditing.
• Introduced and supported management with corporate social responsibility.
• Plan, develop, and coordinate the execution of Company Policy, procedures, and operations whilst monitoring compliance with the policies, regulations, and appropriate laws.
• Serve as administrative liaison, provide support for daily maintenance of office facilities, case management and processing, records management, collection and reporting of statistics and accounting functions.
• Arrange for all personnel's functions, travel arrangements, hotels booking, requests for disbursements and requisite office supply (purchases of stationery items, postage, courier and complete printing material for the organization)
• Establish updates and maintaining manual /automated filing systems for confidential /administrative files in order to update and track information.
• Plan events for promoting networking gatherings for employees to proactively build business relationships. Facilitate in organizing periodic workshops and presentations for keeping abreast with the current developments.
• Direct the preparations and maintenance of requisite reports in order to keep the management board abreast of significant issues affecting the development and delivery of programs and services.
As a Government Relationship Officer: * Develop, monitor and implement divisional policies and procedures related to government relations function.
* Keep an update on government regulations and statutory requirements and determine their impact on the company.
* Supervision and involve in solving major issues related to Immigration, Ministry of Labour and CNIA/CIPC (Critical National Infrastructure Authority)
* Manage and arrange all government related tasks - issuance of Business/travel visas, visit visas, exit reentry visas, work permits, labor clearance, trade license and legal formalities.
* Any other tasks and special assignments requiring government relations, liason, arabic interaction with the relevant / concerned entities / departments.
* Submit requests for all legal permits issuance and renewals (municipality, advertisement signage, sale permits, commerce, fire department, civil information, health and other) and follow up with the appropriate public authorities for their issuance.
* Build and maintain a strong network of relations with Government employees in order to facilitate requests processing.
ABB AG Power Technologies Division Abu Dhabi, U.A.E
Government Relations Officer April 2008 - September 2009
* Handled all public relations officer duties for 150 employees.
* Responsible for securing and renewing resident visas, mission visas & transit visas.
* Supporting employees with all governmental procedures and legalities.
* Handling the travel desk with over 100 employees.
* Coordinating and supporting human resources team with legal formalities relating to internal customers.
* Apply and secure entry gate passes for over a hundred employees frequently visiting oil, gas, power and water companies via CNIA (Critical National Infrastructure Authority)
* Internally communicate all government related subjects of any changes in legal formalities, laws and regulations.
TNT Express Abu Dhabi, U.A.E
Customer Service Representative March 2007- April 2008
* Managed German Embassy desk on behalf of TNT Express.
* Records management and filing.
* Provide historical data to all customers with their passport and visa related queries.
* Operational formalities.
BANATI Fashions Abu Dhabi, U.A.E
Public Relations Officer October 2002- September 2006
* Handling all government related procedures, formalities.
* Applying visa issuance formalities for all employees.
* Supported multiple companies under Banati Fashions.