DC Finance Supervisor
Saudi Snack Foods - Pepsico
مجموع سنوات الخبرة :12 years, 9 أشهر
• Coordinate with Finance Shared Service Centre and ensure daily, weekly and monthly back office transactions are complete as per service levels.
• Achieve target KPI’s set for completion of scanning and daily transactions.
• Meet with the regional teams (Sales/HR/Logistics) and have action oriented progress review and follow up on a monthly basis. Review status with CAM on a monthly basis with effective follow up action resolution process.
• Train new recruits, set objectives, identify potential candidates and recommend for development.
• Ensure compliance of P&P in the regions.
• Demonstrate knowledge of GCS - Achieve 90% + COSO test results.
• Achieve Monthly DTS salesman confirmation and quarterly customers balance confirmation. Resolve all variances on time.
• Ensure timely closing and adhere to reporting deadlines.
• Ensure collections are deposited and reviewed daily.
• Review daily cash reconciliation.
• Review monthly Bank Reconciliation and ensure to clear reconciliation item if any.
• Monthly inventory verifications & reconciliation for DC, Vans and stockiest locations.
• Conduct market visits as appropriate.
• Visit stockers, Hybrid DC’s and Distributors as per the policy to ensure 100% compliance. Report and escalate any associated risks preceding such visits. Action all items that needs to be actioned on time.
• Sales cut off procedures are performed and assured that recorded AR is accurate.
• Review credit/debit notes received from sales team prior sending to HO.
• Monthly meeting with regional sales management to discuss the aging, DTS variance report, route visit etc. and any concerns with reference to the particular his region.
• Liaison with sales team to evaluate and flag specific delinquent customers or salesmen and report the specific provision accordingly.
• Approve sales return valid, stales/damage in-line with SSFL policy. Track stales & damage budget and review with CAM, Regional Sales Manager and HO finance. Asses market status and provide feedback to Revenue Analyst for further review.
• Preparation of monthly JV and adjustment entries.
• Review CCPF and ensure proper reasoning and comments are incorporated prior to sending to HO. If not reject to get the correct narrations updated. Approve or reject CCPF on its merit as empowered
• Review customer credit limits and status as appropriate to maintain the right limits as per policy.
• Support and facilitate Credit Controller and AR Supervisor on all relevant Key Accounts that needs attention in the area through to resolutions
• Participate in monthly credit committee meeting and follow through for actions
• Receive sales targets on time. Review sales commission and submit to Shared Services Centre for payment processing.
• Review and approve all expenses related to the DC.
• Sound control over the petty cash.
• Review Fidelity Risk on a quarterly basis and update the credit controller.
• Implement the returned cheques policy for customer who submit invalid cheques.
• Review and discuss with Revenue Analyst the LTA and merchandizing provisioning.
• Implement and follow the company procedure for stocker closures and transfers.
• Provide feedback to the CAM regularly and review status of reconciliations and customer status.
• Work proactively with peers to achieve common business objectives and reach optimized status
• Share new initiatives and areas of improvements with CAM and follow through for implementation.
• Understand organizational values, set objectives, work for common goals and self-develop for carrier progress.
• Statement distribution as per SSFL policy and timelines for DTS salesman and credit customers.
• Co-ordinate with FSS, CAM and Sales team to ensure timely balance confirmation received from salesman and credit customers.
• Timely Preparation of Reconciliations for All customer and list variances if any facilitate action till closure.
• Ensure timely review of reconciliations with DC finance supervisors and CAM and maintain easily retrievable filing of the same.
• Prepare Customer Reconciliation Summary and share with regional sales & finance team and report to credit controller as per the deadlines.
• Follow up for confirmation and complete reconciliation as per the OTC timelines.
• List CDA variable and Fixed credit -coordinate with Revenue Analyst to timely process in alignment with deductions
• Maintain the file for LTAs for customers.
• Receive Payment analysis of OT customer payments from FSS. Report and follow up to resolve the variance with sales team and customers (Unpaid & short paid invoices, credit and debit note, Stale etc.
• Review monthly collection schedule and monitor progress to ensure all OT customers pay as per the LTA and report the delays to regional sales & Finance team.
• Follow-up to action minutes of meeting with sales team (OT manager, RSM, NSM, regarding all OT issues: CN, LTAs, Promotions, etc.
• Maintain summary of highlight of LTA for OT customers i.e. credit terms by customers, balance confirmation & fixed incentive etc.
• Share clear reasons for hold on CCPF to facilitate credit controller, CAM and management to have clear picture to release the order or take action.
• Key backup role for DC finance leads including regular tasks of DTS van inventory and all month end tasks - covers all regions. (as on call)
• Effective execution of Control
• Lead DC finance team comprising of accountants and cashiers.
• Lead IBM FSS team comprising of accountants and supervisors.
• Own and sustain ground level controls of Sales to Collection (S2C) and inventory in the assigned region.
• Effective implementation of COSO.
• Ensure timely closing of day and month and adhere to reporting deadlines.
• Work effectively with regional sales, logistics and HR team, have action oriented progress review on a monthly basis with effective follow up action resolution process.
• Review KPI’s and discuss with regional team then follow through effectively for positive results and review for sustainability.
• Hands on approach with peers. Collaborate and work proactively with peers to achieve common business objectives and reach optimized status for the regions.
• Pro-actively share insights with the regional teams to achieve common goals and sustain the “win-win” culture.
• Train new recruits, set objectives, identify potential candidates and recommend for development.
• Ensure compliance of P&P in the regions.
• Achieve Monthly DTS salesman confirmation and quarterly customers balance confirmation. Resolve all variances on time.
• Ensure collections are deposited and reviewed daily.
• Review daily cash reconciliation.
• Review monthly banks Reconciliation and ensure to clear reconciliation item if any.
• Monthly inventory verifications & reconciliation for DC and stockiest locations.
• Sales cut off procedures are performed and assured that recorded AR is accurate.
• Review credit/debit notes received from sales team prior to sending to FSS.
• Approve sales return valid, stales/damage in-line with SSFL policy. Track stales & damage budget and review with CAM, Regional Sales Manager and HO finance. Asses market status and provide feedback to Revenue Analyst for further review.
• Propose for disposal, follow up for approval. Verify and record evidence of disposal.
• Preparation and supervision of monthly JV by FSS and adjustment entries.
• Maintain a well-documented archival system and liaison with third party contractors.
• Review CCPF and ensure proper reasoning prior releasing the orders.
• Receive sales targets on time. Review sales commission and submit to FSS for payment.
• Review and approve all expenses related to the DC.
• Sound control over the petty cash.
• Periodic review of customers and recommend changes to credit status.
• Review and discuss with Revenue Analyst the LTA and merchandising provisioning.
• Quarterly merchandising application and review for completeness with Revenue Analyst.
• Effective execution of Control.
• To provide feedback to the DCFS regularly and work with Sales, HR and Logistics teams achieve common business objectives.
• To Share new initiatives and area of improvement with DC finance supervisor to improve team bonding and services to other departments.
• To ensure Count of DTS van Inventory for all salesmen, review and complete reconciliation weekly and monthly.
• To review outcome of DTS van count with DCFS and action findings and issues.
• To understand organizational values, set objectives, work for common goals and self develop for carrier progress.
• To do application of collection and credit Notes to Invoices as per collection or credit notes details.
• Ensure accuracy of transaction before proceeding for closing.
• To maintain files for his area of work as per DC file standard list and ensure timely review of files with DC finance supervisor.
• To ensure timely re-application of un-applied returns, adjustments and payments.
• To ensure monthly distribution of Statement for salesman and quarterly distribution for credit customers and maintain the file for acknowledgement of distribution.
• To ensure the timely day closing and prior to closely ensure all documents (Debit Note, credit note or sales returns etc approved as per SOA.
• To review settlement clerk work and ensure the accuracy and completeness.
• To resolve day to day MEA S&D and HH error and else report and follow up with IT to fix the error.
• To carry out Surprise cash count of cash on hand and issue cash certificate twice a month.
• To assist DC finance supervisor in monthly closing and preparing closing reports.
• To ensure P&P and controls for his area of work are being implemented.
• To ensure 100% invoice confirmation.
• To ensure Bank and cash reconciliations with follow up action as per KPI on daily and monthly basis.
• To ensure 100% DTS salesmen reconciliation.
• To demonstrate COSO competency.
• To carry out market visits and route audit; and provide feedback to DCFS and sales team on observations specifically on execution and application of FIFO at back store and on racks.
• To carry out Stockiest inventory and required action completed before month end.
• To Maintain stales budget.
• To ensure and apply discounts to various customer accounts.
• To coordinate with other regions for payments receiving and confirmation.
• To carry out warehouse inventory for stock, stands and RC at month end and ensuring necessary reconciliation action.
I have done MBA-P degree majors in finance with Silver medal and a CGPA of 3.77/4. {Final Project: Investment in different companies In major stock exchanges of Pakistan. (KSE 100 Index) keeping in view the beta factor which included Financial statements Analysis, overall S.E Analysis and investment decision.