Procurement Category Manager
Ooredoo Oman
Total years of experience :14 years, 1 Months
Lead and manage the Commercial & B2B procurement and contract management work streams within the procurement department.
· Mentor and train staff in Commercial & B2B procurement
· Procurement of vendors for the Sales, Marketing, Logistics, Customer Services, Shops, B2B and Exco departments (excluding and Network procurement)
· Manages the end to end tendering process
· Co-ordinates relevant information from internal departments, i.e. Specifications, Test and Acceptance Criteria, etc.
· Reviews tender documentation for completeness and issue to Vendors
· Tracks tender documents, i.e. when they are returned ensure that copies are issued to the relevant departments and track their progress through those departments.
· Reviews and evaluate the commercial aspect of the tender responses
· Arranges interdepartmental review of Vendors
· Negotiates with the tenderers
· Recommendation and presentation of reviews to Senior Management
· Production and Negotiation of Contracts
· Manages the Commercial aspects of the service as defined in the contract
· Advises the Project Management team on remedy’s within the contract if poor performance is encountered
· Involvement in assessment, review and negotiation of any additional costs requested by the Vendors
· Reviews of any changes in internal/external procedures/processes to ensure compliance with the agreed contract
· Risk management if the above are not in accordance with the Contract.
· Provides problem management for the Commercial element of the contract
· Provides change management for the Commercial element of the contract
· Conducts regular review meetings with the Vendors
· Develop, manage and maintain commercial relationships with the Vendor to ensure that they meet the companies objectives w.r.t. time, quality and cost.
· If required escalates issues regarding the contracts including all relevant information.
· Manages the production of regular communications
· Applies financial control in line with management objectives
· Ensures that initial placement of Contracts is under budget
· Involves in financial monitoring of contracts and early identification of cost increases.
· Provides relevant information for the P&L Vendor Management.
· Raising Purchase Orders with relevant supporting documentation
· Support OG Strategic Sourcing initiatives
· Ensures contract files are kept up to date
· Co-ordinates and manages contract renewals
Heading of the Retail Projects Performance Committee.
Heading of other Projects Performance Committee.
Acting in the place of Procurement and Central store senior Manager in his leaves
Review and update the Procurement Manual, the Procurement Forms and all Standard Contracts.
Build a long term unit rate contracts.
Preparation of tendering documentation, which include receiving scope of work, technical specifications, and reviewing of the information with the Line Department.
Development the contracting strategy and the evaluation criteria to meet tendering objective (cost, time and ICV)
Identifying potential vendors by Pre-qualification if necessary.
Preparation and finalization of Tender Strategy, Technical and Commercial Evaluation Criteria
Analyze historical purchase orders, contracts, agreements and market tends and liaise with user departments in order to maximize In country value (ICV) opportunities in order to include them in master tendering plans and strategies .Conduct ICV evaluation whenever required
Coordinate and facilitate technical evaluation process with the Line Department, the process includes Clarifications issued and received, Commercial Bids implication, report compilation, report presentation if required and preparation of final Technical Report for Tender Committee approvals.
Lead commercial evaluation process, the process includes review of commercial, implication, cost conditionings, report presentation if required and preparation of final award Recommendation for Tender Committee approvals.
Follows-up on contracts awarded, notification to successful bidder, with the issuance of “Letter of Intent" or “Letter of Award” and issuance of regrets to unsuccessful bidders
Finalizing of Contract Agreement, which includes reviewing of exception, discussing with the Line Department on final Scope/Specification, and schedule, liaising with the successful bidder and the execution of Contract Agreement by both parties
Attending all contractual issues on Post Award such penalty, recommendation of extension, Amendment or Variation to Contract to report it to Tender Committee and get the approvals. Lead and participate in all commercial or legal matter. Responsible to provide advices or direction, or seeking external legal advices if required.
Follows up on contracts, including preparing contract renewal reminders (consulting with contract Administrator), amendments, cancellations, extensions and claims; obtaining TC approvals and keeping current files tracking records for all contracts.
Lead or participate in reviewing, evaluating and negotiating terms and conditions of contracts that involve that impact on the company.
Ensures that completion certificates are prepared and duly signed upon completion of contracted work and services.
Contribute to the development and training of Omani staff, by enhancing commercial awareness and in depth knowledge of contract engineering.
Identification and implementation of cost saving opportunities. Monitor market conditions and analyze contracts to identify trends in order to identify areas for possible savings and make recommendations to management based upon analysis.
Measure contract performance and assess in order to identify best value from a cost/benefit perspective, including comparison of old pricing to new pricing, and cross reference of products/Services.
Develop and maintains positive, professional relationships with all internal and external customers by cultivating effective working relationships. Maintains proactive reaction to customer needs.
Coordinate with suppliers to ensure on-time delivery
Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and contractors.
Source for new suppliers & contractors when the need arises
Evaluate suppliers’ performance and recommend Procurement Manager to blacklist suppliers once required.
Procurement and Contracts
• Proficient in Organizing and Working as A team
• Interactive adoption to different culture.
• Technical Communication skills (Oral /Writing)
• Ability to work in flexible and different environments.
• Time Management, leadership, Problem Solving & Decision Making.
Bachelor of Science (B.Sc.) in Operation management Relevant Courses: • Logistics and Supply Chain Management • Production Planning and Inventory Management • Service Operations Management • Strategic Management • Quality Management • Operations Strategy • Business Process Re-Engineering • Human Resources Management