Office Secretary / Document Controller
Damac Properties
مجموع سنوات الخبرة :14 years, 1 أشهر
• Preparing correspondence
• Receiving Invoices and follow up of payments
• Managing Office drivers and their time sheet.
• Making necessary arrangements for meeting.
• Preparing Minutes of meeting.
• Monitors the all in-coming & Out going Correspondence & Transmittals through (EDMS), perform
• Quality checks (numbering, revisions and titles) on acceptance register documents and drawings in (EDMS).
• Report any discrepancies to the Project Manager via (EDMS); Internal Memo cc’d all parties cc’d on the original transmittal.
• Preparing Inspection & Test Plan, Request for information, Inspection Request, Material Inspection Request and Site Instructions as per the instruction of Senior Managers.
• Maintaining NCR Log and follow up with subcontractor for closing of NCR’s
• Preparing Handover Documentation as per project Contract requirements
• Preparing Punch list / Snag asper the instruction of QA/QC Team.
• Preparing and Distributing of Minutes of Meeting.
• Interface with the Site Construction Team with regards to all revised and new Drawings, Shop Drawings and documents issued on a daily basis.
• Ensure that the latest drawings are filed and the Superseded drawings remove from the current Stick File and place on the Superseded Drawing Stick Files; ensure all Superseded drawings are stamped superseded. All new issues must be stamped with the Controlled Copy Stamp and the date stamp all mandatory.
• Coordinate all printing requests through the Executive Document Control Group, (central point of contact - reconcile monthly print invoices).
• Coordinate all drawings, shop drawings and documents Issued For Review to the concerned team, distribute to third party as directed by the Project Manager and his delegate, monitor due dates and expedite.
• Prepare Weekly Reports to Project Manager on all new issues, outstanding issues and overdue, provide additional Reports as requested by the Project Manager.
• Attend weekly Document Controllers meetings and training organized by the Document Control Manager.
• Perform regular Audit on site construction drawings to ensure latest revisions are at the point of use.
• Monitors the all in-coming Correspondence & Transmittals through (EDMS), perform
• Quality checks (numbering, revisions and titles) on acceptance register documents and drawings in (EDMS), .
• Report any discrepancies to the Project Manager via (EDMS); Internal Memo cc’d all parties cc’d on the original transmittal.
• Preparing Request for information, Inspection Request, Material Inspection Request and Site Instructions as per the instruction of Senior Managers.
• Maintaing NCR Log and follo up with subcontractor for closing of NCR’s
• Preparing Handover Documentation as per project Contact requirements
• Preparing Punchlist / Snag asper the instruction of QA/QC Team.
• Preparing and Distributing of Minutes of Meeting.
• Interface with the Site Construction Team with regards to all revised and new Drawings, Shop Drawings and documents issued on a daily basis.
• Ensure that the latest drawings are filed and the Superseded drawings remove from the current Stick File and place on the Superseded Drawing Stick Files; ensure all Superseded drawings are stamped SUPERSEDED. All new issues must be stamped with the Controlled Copy Stamp and the date stamp all mandatory.
• Coordinate all printing requests through the Executive Document Control Group, (central point of contact - reconcile monthly print invoices)..
• Coordinate all drawings, shop drawings and documents Issued For Review to the concerned team, distribute to third party as directed by the Project Manager and his delegate, monitor due dates and expedite.
• Prepare Weekly Reports to Project Manager on all new issues, outstanding issues and overdue, provide additional Reports as requested by the Project Manager.
• Attend weekly Document Controllers meetings and training organized by the Document Control Manager.
• Perform regular Audit on site construction drawings to ensure latest revisions are at the point of use.
• Monitors the all in-coming Correspondence & Transmittals through (EDMS), perform
• Quality checks (numbering, revisions and titles) on acceptance register documents and drawings in (EDMS), .
• Report any discrepancies to the Project Manager via (EDMS); Internal Memo cc’d all parties cc’d on the original transmittal.
• Preparing Request for information, Inspection Request, Material Inspection Request and Site Instructions as per the instruction of Senior Managers.
• Maintaing NCR Log and follo up with subcontractor for closing of NCR’s
• Preparing Handover Documentation as per project Contact requirements
• Preparing Punchlist / Snag asper the instruction of QA/QC Team.
• Preparing and Distributing of Minutes of Meeting.
• Interface with the Site Construction Team with regards to all revised and new Drawings, Shop Drawings and documents issued on a daily basis.
• Ensure that the latest drawings are filed and the Superseded drawings remove from the current Stick File and place on the Superseded Drawing Stick Files; ensure all Superseded drawings are stamped SUPERSEDED. All new issues must be stamped with the Controlled Copy Stamp and the date stamp all mandatory.
• Coordinate all printing requests through the Executive Document Control Group, (central point of contact - reconcile monthly print invoices)..
• Coordinate all drawings, shop drawings and documents Issued For Review to the concerned team, distribute to third party as directed by the Project Manager and his delegate, monitor due dates and expedite.
• Prepare Weekly Reports to Project Manager on all new issues, outstanding issues and overdue, provide additional Reports as requested by the Project Manager.
• Attend weekly Document Controllers meetings and training organized by the Document Control Manager.
• Perform regular Audit on site construction drawings to ensure latest revisions are at the point of use.
Install and maintain client PC hardware, software, and network systems.
Attend clients on site on call.
Upgrade, repair or replace the hardware time to time.
Perform regular preventive maintenance.
Maintain records and call logs and prepare performance report.
Assure satisfies clients and users to the company services.
Batchlor of Arts