HR Supervisor
Trading and Agency Services Company WLL, (TRAGS), Doha, Qatar, (ENSRV Group)
Total years of experience :13 years, 10 Months
-Partnering with managers to get a clear view on their strategic and financial objectives and hiring needs.
-Devising and carrying out targeted research strategies.
-Assist Head of Operations in planning and facilitating transfers through demobilization plan, mapping the surplus staff with current and future requirements and ensure timely demobilization / rotation to avoid idling cost.
-Review of histogram of all projects and decide recruitment trend and suggest and get approval from management.
-Studying past recruitment trends, contractual viz direct recruitments, analyzing the cost impact and recommending suitable course of action.
-Creating new job descriptions for new positions whilst initiating regular review of job descriptions in line with current responsibilities and functions. Also, managing employee’s relation matters including informal and formal grievance procedures, resolving personal issues and, where required, taking suitable action in favor of organization and employee.
-Define sourcing strategies against each defined JD like Job Portals/Mapping/Head Hunting/Walk-Ins/References.
-Short-listing resumes, technical screening and validating candidates for the senior level profiles and permanent staffing.
-Organized & Participated in various Recruitment campaign in Nepal, India, UAE, Sri Lanka, Philippine, Bangladesh etc for various Oil & Gas and civil projects.
-Offer guidance and facilitate the negotiation process through to its completion.
-Following up with clients/managers and assist with the candidate's transition and onboarding process.
-Build & maintain talent pipelines for all technical and nontechnical disciplines..
-Coordination with PRO on availability of Visas / other recruitment related issues as and when required.
-Overseeing that all work permits and residence permits of expatriate staff and their sponsored dependents are kept renewed and valid, in line with their employment contracts and with strict compliance of the labour law and immigrations policies and procedures.
-Mobilizing / demobilizing people and ensuring compliance to contract agreements and completing joining formalities
-Ensuring sufficient camping & food facility for all employees at all times, in case of additional requirements inviting quotations and helping in finalization of labour camp contracts.
-Receive and review on a monthly basis the Manpower Forecast reports and identify future manpower requirements.
-Maintains and communicates the recruitment status updated to all Departmental Managers / Section Heads on time to time basis.
-Screens CVs from Job Portals, received from agencies, internal referrals and direct applications. Maintains a CV database of potential candidates.
-Oversees and coordinates all stages of the local & overseas recruitment process from selecting sourcing method as per agreed strategy, drafts advertisements for appropriate media in coordination with Public Relation Department, coordinates short listing, leads telephone and personal interviews and administers all technical and written tests; communicates with candidates, facilitates negotiations on package. Arranges temporary hires to cover short term emergency requirements.
-Experienced in recruitment for our various project of Ras Gas, Qatar Gas, Floor, Shell Qatar, Qatar Petroleum etc.
-Maintains candidates’ records within Oracle system, coordinates with concern departments with regard to administrative requirements for new employees / candidates called for interviews such as, visas, security gate passes, housing, transport, medical, processing documents for CID clearance, reference checking, certificate verification, and communicating with all interested parties on progress of recruitment.
-Manage & coordinate with internal immigration section for the list of the approved visas of different nationalities for various positions within Medgulf.
-Identify the best recruitment source, draft vacancy ad and post in company website, newspaper, local and international recruitment agencies, web portal, internal bulletin etc.
-Manage relationships with external recruitment providers; maintain knowledge of an agreed group of providers so that when requirements arise, we know who to ask to provide candidates.
-Screen and short lists candidate for all types of Position i.e. from Project & Operation Manger level to Secretarial and Assistant level. >Introduce all newly joining employees to Company rules, regulations and policies.
-Develop and run Weekly Recruitment reports.
-Maintain & Update the Daily/Weekly/Monthly MIS report, HR files and employee information in various reports like employee database, employee CV's, preparing all HR letters and certificates etc.
-Maintain the employees’ attendance in Management Information System (MIS) and generate the attendance reports by online system for the salary process to accounts department.
-Responsible for handling all day to day queries and grievances of employees to ensure smooth functioning of organization.
-Responsible for Compensation & Benefit with different grade system, and proving Initial Tax Planning as per Salary Structure.
-Managing complete Recruitment life-cycle for sourcing the best talent from diverse source after identification of manpower requirements.
-Manage immigration filings (i.e., H1B Visa applications, Green Card applications, etc.).
-Liaison between employees (local and offshore) and immigration attorney for visas: H1B, Green Card & L1
-Responsible for all employees engagement and welfare activities
-Managing complete Recruitment life-cycle for sourcing the best talent from diverse source after identification of manpower requirements.
-Responsible for taking exit interviews and doing full and final formality of employees.
NETCOM Computers, Leading Organization in Computer Sales and Service.
-Assist clientele as they enter office and via phone.
-Perform filing, data management, drafting and editing short office memos.
-Assist with all other office administrative duties.
-Daily reporting to Senior Managers
-Created new databases, involving importing and exporting: installing and configured database software for SQL server 2005 development environment.
-Responsible for SQL server 2005 logical and physical databases design, implementation, and maintenance.
-Reorganized databases and sized database objects to meet standards and improve performance 30%.
-Handled database server tuning, application tuning, maintaining documentation, capacity planning and database security.
Academic Projects -“SAP ERP implementation study and performance analysis of Cochin Port Trust”, in assistance with EDP department of Cochin Port Trust and TATA Consultancy during the period of 20-11-2010 to 10-12-2010. -Developing a concept module in ERP (Top Level Management Module) for SME’s” during the period 11-04-2011 to 25-05- 2011.(Front End Software: Net Beans IDE 7.0, Database: SQL Server 2005).
Academic Projects Remote Fcatory Management Systems