HR Coordinator
Kuwait Resources House (KRH)
Total years of experience :17 years, 10 Months
Worked as HR Coordinator for one of the biggest project (ITT Exelis) of KRH under the direct supervision of HR Dept. Manager. Handling different situations, problems and deviations in the work of the HR Dept. according to instruction, priorities, duties, policies and program goals. Performing HR, Administrative and Secretarial work relieving the Supervisory personnel of routine duties. Duties include:
• Handled around 2000 US employees by helping them on their benefit schemes, insurance cards, hiring procedures, promotions, transfers, medical and disability leave etc.
• In-process of new hires, notifying the departments and sections about arrival of new hire, adding them on the personnel roster and updating it on daily basis.
• Assisting the Dept. Managers on recruiting employees, Tele-interview and online resume/application review.
• Posting job vacancies on the company website as well as e-mail notification to all the personnel.
• Collecting job applications and forwarding to the hiring managers
• Preparing offer letters, termination letters, promotion letter and transfer letters and memorandums
• Co-ordinate with Personnel Support Center (PSC) and Finance in reference to the employees’ issues.
• Assisting HR Dept. Manager, DPM and the PM by providing, reports before the deadline.
• Sending notification to Managers for preparing yearly performance appraisal of all personnel and collecting it for contract renewal of employees.
• Creating Organizational Charts, flow charts, Tables, spread sheets, PowerPoint Presentation
• Sending notifications to other department managers and supervisors for collecting information from personnel or to meet the employees personally for signing documents like offer letters, termination letters etc.
• Document control, Maintaining personnel folders, filing documents as per the Company Standard regulations, official e-mail correspondence and pick-up/deliver distributions
Worked for one of the biggest project (ITT Industries) of KRH under the direct supervision of Logistics Department Manager, assisting in Administration/Secretarial duties. Handling different situations, problems and deviations in the work of the Department according to instruction, priorities, duties, policies and program goals. Performing secretarial, clerical and general office work relieving supervisory personnel of routine administrative duties. Duties include:
• Assisting Logistics Department Manager and Deputy Project Manager by providing, reports, data and other needed documents before the deadline.
• Providing admin support to around 500 multinational Dept. personnel.
• Co-ordinate with Human Resources, Personnel Support Center (PSC) and Finance in reference to the employees’ issues like, time sheets, attendance status, salary, Petty Cash, Flight itinerary, resignation, termination, promotions, meals and transportation, appraisals, awards and certification etc.
• Managing attendance roster for the whole department and update an electronic log for employees’ daily attendance status for the Logistic Manager, Operations Department and DPM.
• Verifying time sheets of all personnel and forwarding to Finance.
• Generate daily, weekly and Monthly Activities Report and forwarding to the DPM and Operations.
• Document control (Receiving and delivering documents)
• Maintaining personnel roster, Co-ordinates Employees’ promotions and internal transfers.
• Maintaining a Leave Log and tracking the accruals, eligibility, percentages and Ticket confirmations
• Creating Organizational Charts, flow charts, Tables, spread sheets, PowerPoint Presentation and forms
• Drafting official letters and memorandums, maintaining sign-in sign out rosters
• Maintaining personnel folders, filing documents, official e-mail correspondence and pick-up/deliver distributions
Under the direct supervision of Logistic Warehouse Supervisor performed as a Lead Warehouse Specialist and proved the Leadership Skills. Leading more than 50 multinational personnel by assigning tasks, providing required training, giving directions and suggestions to complete the given tasks, Maintaining attendance and time sheets, Operating AWRDS (an Accountability Program) Ordering and Receiving of parts, equipment and tools, Tracking order status, Updating document register, Assigning and changing Shelf Locations, Generate invoices and receipts, working in the official websites to check the shipping status of the items ordered, check the availability of stock with in the local area, Creating Queries, reports, making location signs, labels, placards and inventory sheets, Inventory of items, creating shortage list of stock, filling shortages, creating Tables, Excel spread sheets, PowerPoint slides, filing all the documents and other duties assigned by the Supervisor.
Worked under the Direct Supervision of the Property Management Manager, assisting in Administration and Supply. Handled different situations, problems and deviations in the work of the Management Branch Office according to instruction, priorities, duties, policies and program goals. Performed secretarial, clerical and general office work relieving supervisory personnel of routine administrative duties. Duties included:
• Managing daily attendance roster and maintain an Electronic Log for updating daily status of all the employees.
• Preparing the overtime request and arranging meals and transportation for the employees.
• Handling vacation requests and maintain a leave log.
• Maintaining personal files and documents control
• Assisting in Renewal of base access badges for the employees.
• Generate daily, weekly and monthly, quarterly and yearly reports for Dept. Manager.
• Collecting water requests from US Army units and coordinate to deliver the water on weekly basis.
• Operating ULLS-S4, an Army Accountability Program.
• Maintaining a register for Report of Survey (ROS) and LDD’s (Lost Destroyed Damaged).
• E-mail correspondence, scheduling appointments, call work orders, picking up mails and distribution
• Maintaining inventory spreadsheets and generate new forms for Dept.
• Reconciliation of all LDD and ROS with NCO (chief) office and Property Administrator.
• Receiving GFE requests from the Hand receipt holders, verifying, getting approval from manager, add it to the spreadsheet and then forward it for Property Administrator’s approval.
• Maintaining sign-in/sign out log and absence log.
• Coordinating on Access badge renewals
• Preparing forms, generate flow charts, slides and memos, spread sheets and database.
• Operating of Fax Machine and Copier, answering telephones and acting as receptionist interfaces with customers
• Responsible for safekeeping of all personal files and records as per the Army Standard filing system
For over 2 years, performed duties as a Logistic Warehouse Clerk under the Property Management Branch (PMB Warehouse) which is a storage area of Chemical Protective Masks. Designed and established a working computer database to track supply transactions, record inventory and Equipment assignment user information and other data concerning the Equipment assigned to the section. Took all actions necessary for accounting for protective masks, protective over garments and related accessories and repair parts; as well as sensitive equipment such as Chemical Agent Alarm Systems and Radiac Meters. Prepared receipts, turn-in requests by using ULLS-S4 System (accountability program), and requisitioned equipment and repair part items to support the section. Responsible for a shelf life program to track lot numbers, manufacture dates, and Expiration dates. Tracked changes to the section property hand receipt, and filed supporting paperwork. Performed administrative tasks such as preparing reports and memorandums as well as functions such as filing by using MARKS.
Performed as an Inventory Specialist, under Property Book office/Inventory Team almost 2 ½ years. Inventory Team is responsible for maintaining visibility and accountability of US Army equipment and materials and performs assigned tasks under the direction of the Manager/Accountable Officer. Develops and implements a master inventory schedule that requires the conduct of annual, cyclic, and special inventories as per instructions of the Accountable Officer, the contracting officer, or the Army Commissioned Officer (ACO). Conducts the inventory of major end items including combat vehicles and weapons systems; tactical vehicles; and non-tactical vehicles including Basic Issue Items (BII), Components of End Items (COEI), Set, Kits and Outfits (SKO), Prescribed Load List (PLL), and Authorized Stock List (ASL) and GFE/GFP items and TDA Installation equipment when authorized. Performs other functions, but it is not limited to those identified below:
• Conduct causative research and prepare required adjustments (DA form 444)
• Prepare reports of survey in accordance with Army Regulations (AR 735-5)
• Conduct location surveys prior to inventories
• Post all documents prior to inventories
• Maintain records of small arms and other sensitive items in accordance with Army Regulations (AR 710-2)
Performed as Warehouse Operations Clerk under the Direct Support Unit (DSU) which is one of the Main Warehouse/Storage Area. Duties and responsibilities: Took all the actions for receiving items, issuing items, processing Material Release Order (MRO), inventory items, location survey, pulling out the items requested by the customer, keeping up shelf-life program by using First in First out basis, using Fedlog (description log to get the details for particular item. Segregate the items by the Identification number and customer, locate the items in the customer pick-up area. Identify the Hazardous material by checking MSDS (Material Safety Data Sheet) and processing; Issue and Turn-in of all the supplies and equipment to DSU customers. Informing or calling customers to pick up their items and other duties directed by the Supervisor.
Performed as Warehouse Operations Clerk under the Direct Support Unit (DSU) which is one of the Main Warehouse/Storage Area. Duties and responsibilities: Took all the actions for receiving items, issuing items, processing Material Release Order (MRO), inventory items, location survey, pulling out the items requested by the customer, keeping up shelf-life program by using First in First out basis, using Fedlog (description log to get the details for particular item. Segregate the items by the Identification number and customer, locate the items in the customer pick-up area. Identify the Hazardous material by checking MSDS (Material Safety Data Sheet) and processing; Issue and Turn-in of all the supplies and equipment to DSU customers. Informing or calling customers to pick up their items and other duties directed by the Supervisor.