Commercial Administrator
MKM Commercial Holdings LLC
Total years of experience :9 years, 8 Months
Leading and executing procurement activities through processing the requests of necessary supplies, equipment, and required service to achieve efficient daily operation.
Collaborate with project managers to source and procure materials for the project based on the construction schedule
Managing subcontractor and vendor communication regarding purchases, payment terms, and Invoices.
Scheduling a pre-bid meeting and conferring with the Purchasing Division on final documents.
Invite, assess the bids, quotations/proposals then award or recommend vendor to the Management for further review.
Review subcontractor and purchase order terms for compliance with Company policy before issuance of PO.
Maintain subcontractor/supplier information in the Company's database
Assist in Logistics by tracking Deliveries for lead time and actual delivery
Assist in damaged material delivered to project site
Coordinate with Accounts Payable to ensure they have the proper paperwork and backup to process invoices on time.
for Food Industry (Poultry, Meat & other frozen food items)
•Procurement and Inventory Planning - how much to order and when to order
•Preparing RFx and sending it to multiple bidders to get the best price
•Negotiate on Quoted prices and delivery terms.
•Prepare purchase orders & maintain database.
•Monitoring & controlling the procurement budget.
•Verify the incoming/outgoing supplies & maintaining of records.
•Coordinating with transportation providers, vendors to increase the efficiency and timely delivery.
•Monitoring and updating shipment status information.
•Negotiate contracts with service providers to minimize costs.
•Handling documentation control for purchase, logistics & office related documents.
•Handling office works and admin related activities.
•Handling calls and emails from various clients & suppliers.
•Identity new suppliers to maximize the profit of the company
•Preparing purchase consumption and sales report monthly and share it with management.
•Notify Sales Team if any product is being sold on below cost or with less margin
•Keeping track of market trends in terms of price and availability.
for Coal and Minerals Industry
•Receive and verify the purchase requisitions from the Client.
•Identify potential vendors based on approved purchase requisition
•Prepare RFx documents based on technical input from users and their procurement policies and procedures, and get approvals on the same as per DoA
•Send RFx to vendors (post in print/web media in case of open tenders) and resolve vendor queries within specified timeframes.
•Do the negotiations on Quotation and get approvals on the same as per DoA
•Prepare comparative statements and obtain approval as per DoA
•Negotiate with vendors in line with approved negotiation strategy and finalize the Price & Payment terms and also the Delivery terms.
•Create Purchase Orders / Service Orders
•Send POs / SOs to vendor and coordinate for delivery
•Ensure Supply Management work is being completed to Client’s expectations for Business Unit in terms of Procure to Pay.
•Manage PO Fallout and exceptions to include: Invoice Discrepancies and Overdue Notice
•Pull-out the Reports from SAP and share with management team
•Performing internal audits to maintain quality of work
•Resolving User/Supplier queries pertaining to Purchase orders within TAT
Cater to all operational activities.
•Carry all HR Payroll responsibilities.
•Office administration.
•Take care of Marketing & PR relations.
•Handle online queries and requests.
Supply chain Management, Sales Order Management)
ROLES & RESPONSIBILITIES
•Preparing report for daily production & dispatch ensuring SLA.
•Creating Sales Order, Purchase Order and Delivery with Shipment of the materials.
•Ongoing Client delivery of quality service /audits & First level quality check.
•Ensuring service accuracy through compliance (TAT).
•Maintaining and Consolidates documentation of SOPs/Operating Instructions
•Identifying, share, and support operational improvements·
•Providing input for ongoing coaching of team members/ Mentor team members on performance.
•Delivering consistent, positive operational results with the best balance of investment and efficiency e.g., Quality Management, Business Acumen, Systems and Processes, Project Management.
•Accepts feedback and improves own performance & also Coaches and Mentor TM’s.
•Worked as Operations Executive in FIDELITY INVESTMENT LIMITED from JAN 2012 till June 2012.
Process automation in ordering team that resulted a 6% processing time reduction and 2% productivity increase with lower resource allocation.
ACCOLADES
•“Received Numero Uno award”, Feb’15, and RnR award in May’15, Accenture Operations India limited.
•“Star of the quarter”, May’12, Capgemini Business Services (India) Limited.
•“Received various spot awards” in quarterly reward and recognitions.
from Haryana Board. Secured 61.00%