Senior Import Procurement and logistics Executive
SAYYAR TRADING CO. WLL
Total years of experience :32 years, 1 Months
Responsibilities
• Planning and budgeting of purchase functions, involving cost estimation, contract negotiations. Implementing systems to avoid situations like over-stocking, out-of-stock & dead stock which cause financial losses.
• Forwarding inquiries from the sales team to vendors and execute costing for submitting quotation to the customer. Placing the orders with the vendors against the finalization of orders with customer.
• Follow up of shipment schedule with the vendor and appointing freight forwarder to ship the materials.
• Liaison with finance department for timely payment of bills.
• Developing reports on procurement and usage of material for top management.
• Coordinating with vendor and bank to prepare L/C
• Interacting with the warehouse for the inbound shipments and executing the delivery plan to the customer.
• Maintaining the stock of material without any variance by conducting stock verification and documentation.
• Implementing Standard Operating Procedures within the warehouse.
• Regularizing material receipts and ensuring the fluidity of stocks from warehouse to showroom and customers.
• Interacting with vendors for the shortage and damage items and claiming insurance for the damage of material with the insurance company.
Sales development
• Developing and securing revenue and market share from existing customers and creating new business with potential customers.
• Execute all sales leads, sales enquiries and ensure all targets are met or exceeded. Carry out sales activities with a focus on increased revenue and profit margins.
• Excellent knowledge in international freight forwarding (AIR, SEA, LAND & COURIER) related to imports/exports.
• Good experience and knowledge in handling FCL, LCL, break bulk cargo, project cargo, oversize cargo etc
• Manage all customer service levels to ensure customer satisfaction. Developing a strong working relationship with the customers.
• Ensure familiarity with all Logistic activities and follow up timey deliveries to the customer.
Logistics Operations (Seaport, Airport & Border)
• Coordinate with agents overseas to ensure the documentation formalities as per the country customs requirements, follow up of shipment departure, ensure original documents are couriered and will receive at destination prior to the arrival of cargo.
• Interacting with shipping line for the arrival notice to collect the DO for sea shipments and for air shipments DO to be collected from the Airport and arrange the documents for customs clearance prior to the arrival of shipment, timely clearance from the port to avoid any kind of demurrage.
• Trailers/ truck should arranged at port for loading the container/cargo with all required documents to be carried by the driver and customer should be informed the arrival of vehicle to their premise in order to arrange the off-loading equipment and manpower.
• Good knowledge of customs formalities in Doha as well as middle east at Seaport, Airport and Borders
Sales development
• Developing and securing revenue and market share from existing customers and creating new business.
• Execute all sales leads, sales enquiries and ensure all targets are met or exceeded.
Carry out sales activities with a focus on increased revenue and profit margins.
• Excellent knowledge in international freight forwarding (AIR, SEA, LAND & COURIER) related to imports/exports.
• Relocation of office, residence, warehouse, store, factories etc locally and internationally. Good experience in handling break bulk cargo, project cargo, oversize length cargo etc
• Manage all customer service levels to ensure customer satisfaction. Developing a strong working relationship with the customers.
• Ensure familiarity with all Logistic activities and follow up timey deliveries to the customer.
• Be aware of changes in the market, shipper’s schedules, competitor’s activities and general market intelligence.
• Prepare for Sales Call. Fix meeting with Clients through telephone at their convenient time. Introduce company and services provided and the benefits they gets out of it.
• Get rates from agents locally and international depends on the enquiries and submit quotation on time with a margin to client. Negotiate with agents for a better rate if required.
Operations (Seaport, Airport & Border)
• Organizing collection, delivery, booking, export documentation and insurance for international air, ocean and land shipments.
• Arrange collection and delivery for domestic trucking moves.
• Coordinate with agents overseas to ensure the documentation formalities as per the country customs requirements, follow up of shipment departure, inform the customer regarding ETD/ETA and ensure original documents are couriered by the shipper.
• Arrange the documents for customs clearance prior to the arrival of shipment, timely clearance and delivery to the customer as per the commitment schedule.
• Ensure proper packing requirements and documentation is met for Hazardous shipments and take care of direct delivery to the customer by following up of documentation required at origin and destination.
• Coordinating with customs clearing agent for timely clearance and update the customer regarding the delivery.
• Accurate quoting and timely billing of shipments.
• Negotiate with service providers regarding most economical transportation costs.
Preparing monthly salesmanwise/customerwise/productwise sales analysis report, import/export documentation for food (Rice, Commodities, etc) and non food items (Cosmetics, Bleach etc) to and from various countries.
• Editing and monitoring all the typing works i.e. preparing letters and replies of faxes as per the superior's advice/suggestions.
Preparing sales invoices, delivery notes, monthly statement of account of various customers.
Preparing all the documents essential for the LC transaction.
Applying for the export health certificate, certificate of origin through internet.
Attending the telephone calls, airline tickets booking, systematic filing of documents.
Processing of import and export orders to and from various countries.
Good knowledge of custom formalities of Middle East Countries for Sea/Air/Road shipments.
• Preparing quotations, which includes bill of quantities, specifications etc.
• Purchasing of raw materials which includes timber, hardware, paints etc.
• Preparing of progress invoices, delivery notes, workers salary, balance sheet, updates statement of accounts etc.
• Editing and monitoring all the typing works i.e. preparation of letters and replies of faxes as per superior advice/suggestions.
Fixing appointment with medical practitioners to give the presentation of medicines and samples.
Convincing the doctor about good effects of medicine
Meeting the medical shops and other medical agencies to keep the stock of medicines in their outlet
Sending weekly reports to the Manager and giving some new ideas to develop the business.
Graduation: First class Bachelors Degree in Chemistry