HR Officer
Action Group Holdings
مجموع سنوات الخبرة :8 years, 11 أشهر
Recruitment
•Prepare job descriptions, advertising vacant positions, and managing the employment process.
•Screen/Shortlist applications according to job requirements.
•Schedule interviews as requested by HR Manager / Department head/ Line Manager.
•Prepare offer letter and complete onboarding process.
•Coordinate with IT Department to setup PC, telephone and create email ID.
•Complete probation completion formalities.
•Assist employees in transfer of residency, complete all paperwork and follow up with Government Relation Department.
•Complete exit formalities for resigned/terminated employees.
Payroll
•Complete monthly payroll activities.
•Prepare Business trip expenses & per diem.
•Assist in payroll preparation by providing relevant data.
•Liaise with finance department in clearing employee salary arrears, if any.
•Update air ticket issuance of employees, on HR Software (Oracle).
•Maintain physical and electronic records of all requests within employee files.
Other tasks
•Monitor and report attendance records for assigned firms.
•Gather personnel records of the employees across department and update in the HR Software (Oracle).
•Provide clearance papers for indemnity and follow up with Finance department.
•Submit Medical Reimbursement forms and other medical papers to the Insurance company and follow up with third party broker.
•Prepare personal loan request form for the finance team to release funds to employees and update it on the HR Software (Oracle).
•Ensure all Insurance policies are renewed on time.
•Prepare payment request for projects as and when required.
•Prepare salary certificate for employees as and when requested
Provide advice and assistance in developing human resource plans & objectives.
•Schedules meetings and interviews as requested by HR Manager.
•Interviewing job candidates.
•Inform job applicants of their acceptance or rejection for employment.
•Receive and track employment applications.
•Plan and conduct new employment induction.
•Explain company personnel policies, benefits, and procedures to employees.
•Prepare official letters to the top Management and the other departments.
•Assisting employees to transfer their residency, complete paperwork and follow-up with Admin department.
•Handling all Ministries document for transfer the residency and coordinate with the Admin department.
•Clearance papers for the indemnity and follow up with the finance department.
•Maintain employees’ personal files and records.
•Preparing employment contracts.
•Creating business Card and Access card
Assisting in day to day preparation of quotation/tendering including sourcing suppliers for tender enquiries and costing from start to finish based on the enquiry received on daily basis.
•Assisting in preparation of relevant documents/catalogues for the tender and projects submission based on due date.
•Assisting in preparation of bid bond and performance bond to be submitted as part of the compliance of the tender documents.
•Ensure the quotes/catalogue mailed/faxed is received by the customers time to time.
•Tracking of requests for quotation and enquires on daily basis with team members.
•Co-ordinate with sales team if required for completion of tasks assigned by the immediate manager on each day.
•Liaison between sales/logistics/accounts for any issue related to pricing/delivery.
•Attending customer's telephone calls and assisting sales force from time to time.
•Assisting Kuwait office administration at a functional level.
•Ensuring invoice & delivery order is generated for every delivery and maintain a full control on inventory.
•Office petty cash management/follow up of payment from customers time to time
Assisting Nursing Director and handling day to day activities in co-ordination with internal/external departments for smooth operations including managing an extremely active calendar of appointments; and agendas; and compiling documents for meetings.
•Assisting on performance analysis and review mechanism by identifying, tracking managing and resolving issues.
•File Management with utmost confidentiality towards sensitive and personal information. Point of contact for implementing an efficient filing system wherein files/ documents can be retrieved instantly.
•Instrumental in handling all work related communications - responding to mails, collating information where required, presenting the same as per requirement.
•Managing right benching for optimizing of operational costs facilitating increased efficiency and profitability.
- Processing and supporting Payroll processes for British Telecom on semi-monthly, Bi-weekly basis and activities like employee payments and resolution of employee queries and escalations.
- Monthly payroll/salaries processing - ensuring salaries are disbursed on time as per divisions allocated.
- Manage and supervise direct reports within the Payroll Team. Assisting with administering payrolls, month end consolidation and processing support as required.
- Checking and auditing payrolls, ensuring legislative and award compliance and internal reporting requirements such as annual leave and inter-company.
- Collate, interpret and validate data supplied by clients for processing client data in line with departmental processes & procedures.
- Responding to allocated client queries and taking appropriate action in accordance with service level performance targets.
- Marking of leaves in the system from the leave requisition, Carry forwarding / en-cashing of leaves.
- Collation and analysis of payroll service performance statistics and resulting improvement plans.
