Office Manager/Staffing Coordinator
PepsiCo
Total years of experience :17 years, 2 Months
Manage office expansion and renovation across floors in a creative and innovative way, and track the progress and costs of multiple projects
Responsible for negotiating, completing and submission of all office related contracts
Liaison between senior management, employees and clients/vendors to ensure proper lines of communication in addressing requests and issues requesting immediate attention
A clear and logical communicator, able to establish rapport with both clients and colleagues, and motivate my staff to achieve organizational objectives
Conduct a detailed cost analysis of HQ HR spends
Build & maintain relationships with internal and external individuals
Create and manage the Capability Calendar, drive employee engagement and manage recognition programs
Effectively manage a team of 13 employees
Management of the Global Travel Team to ensure the office implant activities are compliant with PepsiCo's Travel & Entertainment policy
Facilitate a positive, productive and safe work environment at all levels in the organization
Carry out communication policies to establish a proper flow of information
In charge of Let’s Connect Session with the Administrators
Drive culture change and successfully transform the business
Attract & hire top talent (internal & external)
Use expert knowledge to differentiate & select best sourcing methodology eg social media, outsourced contingency or retained search agencies, internal talent pools, personal networks etc also, leveraging competitive intelligence
Manage & contribute to special staffing related projects/ identify and address recruitment issues and concerns as appropriate; ability to deal with conflict resolution when necessary
Collaborate with hiring managers to prepare staffing strategy for existing and future needs.
screen CVs and carry out interviews and assessments
support and coach managers throughout the recruitment process
Build a pipeline of potential candidates, including referrals
A/T Capital is a start up Asset Management firm regulated by the Dubai International Financial Centre. My duties included:
Be proactive in the execution of & lead the talent acquisition activity from identification of need through to acceptance of offer by best candidate available
• Advertising positions, tracking applicants, interviewing and selection of candidates
• Consolidate interview feedback by driving integrated feedback sessions with Line hiring team & ensure timely selection decision & alignment of all key stakeholders
• Maintain excellent communication & build relationship with candidates throughout the process
Involved in creating Policies and Procedures for the company
Ensure people-hiring, on-boarding, salary payments, giving feedback t and developing in a timely fashion
Design, maintain and update departmental website as required
Responsible for organizing social/business functions
Setting up the office in terms of furniture, IT support, Visa requirements etc
Hospira is an International Pharmaceutical Company that runs its distribution operations from the UAE office. My role involved:
Preparing submissions of license variations and renewals
Address questions concerning rules and regulations, standards and procedures
Create, transcribe, and distribute meeting agendas and minutes
Managing the creation of legal Distributor Agreements for the Middle East and North Africa.
Coordination with the Hospira legal department in the UK and distributors all around the region.
Reporting directly to the Head of Regulatory Affairs Manager and the board of directors.
Developing and writing clear arguments and explanations for new product licenses and license renewals
Conduct monthly reports
keeping up to date with a company's product range
Coordinate project-based work
Assist the Head of Regulatory with administration support such as travel arrangements, diary management and prepare and present presentations.
Recruitment, selection, employment contract, Strategic HRMS policies, labor law and decision making