Document Controller (technical documentation)/Personal Assistant to Senior Vice President
2016 LUKOIL INTERNATIONAL B.V.
مجموع سنوات الخبرة :9 years, 3 أشهر
May, 2012 - August, 2016 LUKOIL INTERNATIONAL B.V. DUBAI, UAE
Lukoil is one of Russia's largest oil companies.
Headquartered in Moscow, Lukoil is one of the largest public companies (next to ExxonMobil) in terms of proven oil and gas reserves. In 2008, the company had 19.3 billion barrels of oil equivalent per SPE standards. This amounts to some 1.3% of global oil reserves. The company has operations in more than 40 countries around the world.
June, 2013 - August, 2016 Document Controller (technical and engineering documentation)
• Ensure that controlled documentation is in compliance with corporate procedures and processes.
• Supervise and record document flow between project team and Contractors/Vendors by issuing transmittal letters and using EDMS.
• Participate in review and approval of documentation, issue document control outstanding reports.
• Assign document numbers when required in accordance with the Document numbering procedure.
• Check and verify that all incoming/outgoing transmittals are composed properly and the listings reflect actual documentation received.
• Issue transmittal letters and receipts concerning the documents in circulation.
• Expedite proper storage of project documentation. Ensure latest available document revisions are available for reference and that deleted/superseded revisions are disposed.
• Upload updated information and electronic version of the documents to the Company EDMS system.
• Receive and check the completeness of Final documentation from Contractor in accordance with Company procedure and handover to Operations.
May, 2012 - June, 2013 Personal Assistant to Senior Vice President for Development and Production LUKOIL OVERSEAS B.V. DUBAI, UAE
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organizing meetings and appointments, often controlling access to the Executive.
• Booking and arranging travel, transport and accommodation.
• Organizing events and conferences.
• Tracking important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Collating and filing expenses.
• Miscellaneous tasks to support Manager.
March, 2008 - May, 2011 Assistant to Executive. Millhouse Capital/Moscow, Russia.
Millhouse Capital is a British registered company created in 2001 to manage assets owned by the Russian businessman Roman Abramovich and his partners. Abramovich is the primary owner of Millhouse LLC and is best known outside Russia as the owner of Chelsea Football Club, a Premier League football club.
• Drawing up of an operating schedule of the Head.
• Organization of private flights around the world for Executives, searching aircraft, slots, payments.
• Setting up meetings/ Receive VIP Partners/ Business meetings coordinating.
• Providing administrative support for the Managing Partners and the team.
• Business trips across the World for administrative support to Executives.
• Co-ordination work of secretarial, drivers.
• Paper flow support/ tracing the execution .
• Work with specific commercial and confidential documents.
• Preparation and organization of reception of delegations.
• Co-ordination work of secretaries, drivers and other staff
• Drawing up of an operating schedule of the Head
• Paper flow support/ tracing the execution of discipline
Drafting, filing and follow-up
• Business interaction with Partners
• Requirements related with aware of specific commercial and confidential documents
• Presentation (PowerPoint)
• Minutes of meeting
• Preparation and organization of reception of delegations
• Visa coordination
• Maintenance costs (office)
• Maintenance of high-grade functioning of office
Manager. Department of special events and activities. Office of Strategic Communications
• Support and arrangement of events, the Corporation participation in activities, programs, projects of puplic authorities
• Preparing background analytical materials
• Preparation of materials on affairs within the competence of the Directorate of special events and activities of the Office of Strategic Communications
• Follow-up of compliance with oral and written instructions of top managers. Ensure completeness, accuracy and timeliness of information to be provided in official job description and approved by regulatorry documents