Sales Coordinator
AL JALAL ELECTRICAL TRADING
Total years of experience :9 years, 2 Months
Company Profile Distributors of cables & wires, cable glands & lugs, Earthing
Accessories, PVC conduits & accessories, PVC/DADO Trunking &
Reels/Extension SKTS, Ceiling/Exhaust fans, Lighting and Switch
Accessories
Role Provide complete assistance to sales team (sales enquiries, quotations,
client order, and proforma invoice, submittals Purchasing etc.) to
ensure successful management of assigned enquiry/order
Responsibilities • Manage and track enquiries using ERP system
• Ensure enquiries are acted upon in a timely manner and provide
support as required to concerned salesperson
• Prepare quotations with guidance from salesperson, ensure offers
are submitted in atimely manner (online or email)
• Draft/Prepare sales contracts upon order confirmation; ensure order
to supplier is aligned to requirements as per customer PO / order
confirmation
• Liaise with Procurement team to ensure order to supplier is
executed, prepare PO to supplier (for project / B2B contracts)
• Prepare and negotiate terms on the draft letters of credit whether
with customer orsupplier and ensure all internal guidelines /
approvals are in place
• Follow up with suppliers or mills for execution of orders, cables,
wiring accessories, cable management system
• Responsible for all back office documentation required to execute
and complete an order booking process
• To respond to customer inquiries or sales assistance while the sales
engineers, sales managers are out on field
• To liaise with the logistic team on seamless delivery schedules and
keep both customers and the logistics team apprised of the schedule.
• Payment follows up with customers in a proactive manner in
coordination with Credit team/ Finance
• Regular updated on status of payments to the management
• Prepare Sales reports as required by sales managers
are thoroughly reviewed with existing materials to avoid duplicate
entries.
• Plan, check and prepare the Materials Requisition order, based on
revolving stock levels, Base Manager Request & related instruction to
proceed with regular or emergency orders
• Coordinating office procedures
• Making sure that information is quick and easy to locate.
• Raising and progressing purchase orders
• Updating Inspection reports
• Maintaining Customer Purchase Order and executing in time.
• Coordinating with accounts for generating Invoice against each
delivery of tools
• Responsible for maintaining files of Tools Delivery Tickets, Tools
Return Tickets, and Delivery Notes.
• Handled the tasks of promoting products and services of the
organization
• Updated daily expenses of the organization
• Preparing Tools delivery ticket & Tools Return Ticket
• To record internal-external (supplier) non-conformance in order to
ensure product quality is being delivered consistently in accordance
with the specified requirement and ensures all tasks and duties are
performed in accordance with Company procedures
Responsibilities • Maintain existing customers
• Work Coordination and control for services offered
• Reporting directly to Sales Manager
• Timely coordination for settlements with Credit customers.
• Contact customers and provide information about new products.
• Offer better customer service to remain competitive.
• Planning and implementation of several sales’ development activities
• Preparing Quotations
• Preparing Sales Order
• Preparing Invoices
• Preparing Quotations
• Preparing Material Submittals
• Meeting Traders
• Liaison with vendors, suppliers, approving Authorities, involving Sub
Contractors
• Consultant meetings regarding the material submittals
Responsibilities • To inspect for unsafe conditions/unsafe action and to take action
immediately for their rectification.
• Kept day to day liaison with counterparts in neighbouring factories
industries.
• Liaison with Council on all safety matters.
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