Senior Procurement Engineer
HOT Engineering & Construction Co.
Total years of experience :22 years, 5 Months
• Managing the Procurement for Oil/Gas Projects and Equipment Division.
• Generate inquiries and solicit quotations from approved vendors as required to meet specifications.
• Obtain approval from Project Manager on Technical Bid Analysis.
• Negotiate for Price, Payment, and Delivery wherever necessary.
• Awards and Administers Purchase Orders based on Approved Documents from Projects or other Departments as applicable in accordance with company policies, procedures and specific project requirements.
• Follow up of orders to ensure timely deliveries, tracking and expedition of various overseas shipments.
• Prepare and update Material Status Report and ensure Material availability as per Equipment Division Preventive Maintenance Schedules.
• Verify Material Inspection Reports in order as per Equipment Division and Project Schedules.
• Take effective corrective action, if any discrepancy reported to the received materials.
• Responsible for Procurement of Heavy Equipment, Vehicles and Asset Materials for the Company and Projects.
• Responsible for Vendor Performance Evaluation and Reporting, Maintaining Approved Vendor List, Evaluation of KPI for the Procurement Activities, Review
• Ensure all materials databases and project reporting tools are updated with latest information
• Manage the material control and warehousing functions to ensure timely delivery, receipt, checking, storing and issuing of goods
• Ensure all materials are received with MSDS clearly labeled with PO number, Client Ref and quantity.
• Ensure effective and timely reconciliation and disposal of surplus project materials
• Promote Health, Safety, Security and Environment within project team.
• Check pending Purchase Requisitions (PR) Summary
• Autocrete purchase requisitions using ORACLE R12 (ERP) SOFTWARE.
• Prepare Request for Quotation (RFQ) template and Sourcing Bidder List using ERP.
• Obtain approvals from Head of Procurement
• Send inquiries to the selected bidders through EMAIL.
• Collect bids and surrogate in Oracle System
• Prepare Procurement Bid Analysis through ERP System.
• Select vendor based on compliance to the specifications, cost and delivery depending on the priority
• Create & update Purchase Order / Service Order in the System.
• Liaise with vendors regarding delivery schedules
• Create & update Consignment orders / Blanket Release Agreement directly for respective PR’s using Autocrete in ERP system.
• Monitor & report back delivery dates on all orders placed.
• Create collection notes, liaising with Agility Logistics.
• Create & maintain Purchasing Information Records
• Monitor & maintain "Procure to Payment” (P2P) system in intranet
• Provide assistance to the wider team when required
• Accomplish ad-hoc duties and special projects when required
• Compliance with Health and Safety rules and regulations
Responsibilities are Procurement of Heavy Equipment & Vehicles related to Company Activities in Oil/Gas, Infrastructure and Road Works; Managing the Procurement for Oil/Gas Projects.
• Generate inquiries and solicit quotations from vendors as required to meet specifications defined in Client Documents and RFQ from Project.
• Obtain from Project Manager Technical Evaluation and Technical Approval for the requested bill of material before finalizing order.
• Take all approval from client through Projects, whenever required before placing the purchase order.
• Provide Project Management Leadership on Procurement initiatives.
• Negotiate for Price, Payment, and Delivery& Prepare comparison sheet wherever necessary.
• Awards and Administers Purchase Orders based on Approved Documents from Projects or other Departments as applicable in accordance with company policies, procedures and specific project requirements.
• Follow up of orders to ensure timely deliveries, tracking and expedition of various overseas shipments.
• Prepare and update Material Status Report and attend a Weekly meeting, wherever necessary.
• Take effective corrective action, if any discrepancy reported to the received materials and if it is not according to the terms and conditions of the Purchase Order.
• Responsible for Procurement of Heavy Equipment, Vehicles and Asset Materials for the Company and Projects
• Control and supervision of Purchase officers related to Spare Parts Purchase for the Equipment Division and local Purchasing Representatives.
• Co-ordinate customs clearance and delivery of Materials.
• Assist Head of Procurement in developing departmental systems and control, ISO implementation, Vendor Performance Evaluation and Reporting, Maintaining Approved Vendor List, Review and Evaluation of KPI, Preparation and Implementation of ERP System in the Procurement Department.
Responsibilities are Management of Procurement and support the Contract Manager for issuance of subcontracts for the Electromechanical works such as HVAC, Lighting, Plumbing, Fire fighting, Fire Alarm, CCTV, Telephone and Networking systems. The main activities include Procurement Coordination of main contract such as request and collection of bids, review of tenders and selection of successful bidders -Verification of Contractor’s Compliance with contract notice requirements -Review and suggestion of claims and variation order requests for time and cost - Maintain change order register - Management of commercial interface with contractor, other parties and subcontractors - Review of contractor invoices against the contracts - Support procurement and commercial management of supplies - Register and administer contractor’s bank guarantees - Prepare internal and external weekly and monthly reports of contracts execution.
Worked as a Sr. Procurement Engineer from Dec 2001 to Jun 2008, have thorough Knowledge in the specification requirements and arranging the project requirements for the Valves, Pumps, Pipes and Fittings (DI, CS, HDPE, PVC-U, Pre-Insulated, GRP), MV / LV Generators, Pen stocks, LV/MV Switchgears, Electrical Boards, Panels, Lightings, Variable Frequency Drives, UPS and Distributed Control System, Instrumentation related items, HVAC, Chlorination, Odor Control System, Cranes, Hoists, etc.
• Preparation of Inquiries based on the Bill of Quantity, Specifications, Drawings and P & ID’s
• Commercial and Technical evaluation of the Quotations based on the product specifications and other project requirements.
• Preparation of purchase orders and Sub-contract agreements based on the Contract Agreement with the clients covering project specifications for the particular items, Warrantee / Guarantees, Spares for Commissioning and Maintenance, etc.,
• Evaluating Manufacturers proposals, Statement of Compliance, Data sheets and Third Party Inspection reports against project requirements. In case all the requirements are in compliance with the project requirements forward the same to the consultants to obtain their approvals.
• Expedite the approvals with the consultants, materials from the manufacturers / suppliers and till completion of the Commissioning, Training and Close out all Non-Conformance Reports.
Passed with 3rd rank in the university