OPC Controller
Alstom
مجموع سنوات الخبرة :19 years, 10 أشهر
· Feed, maintain and control the OPC Action Log in coordination with the OPC project team
· Organize Action log reviews between the CM and the Product Lines/Support functions and update the Action log accordingly
· Consolidate and issue the internal Weekly report in coordination with the OPC project team
· Write and issue the external Weekly report to the Project Management in coordination with Construction Manager
· Update the Organization charts of the project team in coordination with the HR team
· Write Minutes of meetings
· Participate in the production of the OPC Monthly Progress Reports and the Monthly Project Reviews
· Interface with OPC Area Construction Managers, Construction Coordinators and OPC Planners
· Perform the Work Package Cost Control quarterly update with all associated presentation preparation and updates
Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Contributes to team effort by accomplishing related results as needed.
Coordinating with Project Managers of 4 different regions on daily basis and reporting to Area Manager.
• Involved in the updating and monitoring of action plans, weekly reports, organization charts, direct or indirect manpower requirement& master award tracking for all the key subcontractors.
• Communicating with project managers to report on project issues.
• Keeping in close contact with key project members and decision makers.
• Composing, proofing, typing, and distributing routine letters, memorandums, reports, spreadsheets, presentations, and related materials to assure timely routine or answering of correspondence.
• Maintaining calendar of appointments for Area Manager.
• Assembling, preparing and distributing materials for meetings to provide all attending with appropriate information.
• Monitored and determined appropriate action for all incoming correspondence, phone calls, and visitors; reads and reviews all outgoing correspondence for procedural and grammatical accuracy and conformance to policies.
• Booking and management of national and international trips for Area Manager, department personnel, Project Managers and for other staff in case in internal transfer.
• Arranging the interviews as per sites requirements.
• Coordinating with recruiting department for the hiring of candidates and their assignments as per Area Manager’s instruction and as per site requirements.
• Coordinating with HR department on daily basis for different staff related issues.
• Sending of mail and e-mails, official letters to subcontractors on behalf of Area Manager.
• Coordinate between the subcontractors, suppliers and site's Engineers regarding storage, site access facilities and preparing area for work.
• Work with the Site Management to ensure that all necessary equipment, facilities and areas are secured in a timely manner at site to avoid any delay in the sub-contractors’ work
• Daily follow up with the site Engineers regarding the stone installation and the subcontractor performance and submit daily report to the stone coordination manager and top management.
• Follow up the Delivery schedule with the local and foreign suppliers as well as tracking the shipments.
• Preparing and tracking log files in excel related to all type of marble cutting list, packing list, marble deliveries.
• Follow up the Material Test Reports according to the specification requirements for the local and imported material (Stone and fixation items) and ensure that inspection and certification documents are received from supplier prior to fabrication
• Providing Sub - Contractors with all the information, documents & approved drawings.
• Daily site walk to inspect the dry lay of marble, installation & protection after the installation to make sure the quality assurance & installation will go on as per client requirements.
• Prepare and issue detailed weekly reports about the progress of marble installation and work flow.
• Attend project coordination meetings as requested or required.
• Follow with the relevant sub-contractor regarding the snag list issues.
• Preparing the attic stock as per the contract and handing over to client.
• Raising and issuing the entire site related CVI’S (Confirmation of Verbal Instruction).
• Maintain original documents and check print files, keeping all superseded revisions.
• Accurately process and record all architectural documentation in accordance with agreed procedures.
• Expedited administration routines and made the filing system more efficient.
• Setting up filing systems both in HQ and Project Site.
• Define, set-up and implement Electronic Document Management System (EDMS - Live link) and taking overall responsibility for the maintenance of the system.
• Receive, check and accurately record into EDMS and distribute all project architectural drawings and documentation in an efficient and expeditious manner.
• Assign document numbers based on the Client’s Document Numbering Procedure.
• Keep track of changes to procedures and update them accordingly.
• Control and maintain documentation and data used by the Projects and Operations Department.
• Co-ordinate the raising of changes to designs and documentation following agreed, formal procedures.
• Ensure timely close off of changes and ensure that all documentation is maintained as prescribed.
• Ensure that documents are released to the correct department and/or personnel.
• Maintain document control processes and ensure appropriate storage of soft and hard copy materials.
• Maintain the integrity of the documents; that all signatures have been obtained; all inserts are included; and that full electronic copies of text & attachments are available and stored on EDMS.
• Propose solutions to modify DMS to better serve the users.
• Prepare and issue detailed reports about the progress of the project on monthly basis.
• Assisting with stationary stock control and booking of meeting rooms.
• I have also assumed responsibilities of the Network Administrator in trouble-shooting IT related matters.
• Maintain original documents and check print files, keeping all superseded revisions.
• Accurately process and record all architectural documentation in accordance with agreed procedures.
• Expedited administration routines and made the filing system more efficient.
• Setting up filing systems both in HQ and Project Site.
• Define, set-up and implement Electronic Document Management System (EDMS - Live link) and taking overall responsibility for the maintenance of the system.
• Receive, check and accurately record into EDMS and distribute all project architectural drawings and documentation in an efficient and expeditious manner.
• Assign document numbers based on the Client’s Document Numbering Procedure.
• Keep track of changes to procedures and update them accordingly.
• Control and maintain documentation and data used by the Projects and Operations Department.
• Co-ordinate the raising of changes to designs and documentation following agreed, formal procedures.
• Ensure timely close off of changes and ensure that all documentation is maintained as prescribed.
• Ensure that documents are released to the correct department and/or personnel.
• Maintain document control processes and ensure appropriate storage of soft and hard copy materials.
• Maintain the integrity of the documents; that all signatures have been obtained; all inserts are included; and that full electronic copies of text & attachments are available and stored on EDMS.
• Propose solutions to modify DMS to better serve the users.
• Prepare and issue detailed reports about the progress of the project on monthly basis.
• Assisting with stationary stock control and booking of meeting rooms.
• I have also assumed responsibilities of the Network Administrator in trouble-shooting IT related matters.
Business Accounting, Finance, Communication and Report Writing