Programme Associate
United Nations Development Programme
Total years of experience :21 years, 10 Months
Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC), Presentation of background information for formulation of country programme.
Support in drafting project documents, work plans, budgets, proposals on implementation arrangements. Currently taking care of portfolio management of Youth Empowerment and SDGs Acceleration areas by doing quality assurance and oversight function.
Regularly updating the data on UNDP Corporate Planning System, IATI, PQA and HACT Sharepoint portals. Provided inputs on ROAR and updating Risk/Issue Logs for all projects of the unit.
Act as a focal person for all audits (HACT Audits, NIM/DIM Audits and CO Management Audits); providing all necessary information to the auditors and ensure smooth audit processes.
Actively participate in major procurement processes of the projects/unit and liaison with CO Procurement Unit.
Provided all administrative and logistics support to country office and projects with respect to Fleet Management, Human Resource Management, Procurement, Assets & Inventory Management, Premises Management and other administrative issues, trained project staff in field of Human Resources, Fleet Management, Inventory Management and other administrative fields, served as security focal person of the unit to implement all security protocols and guide staff to follow standard SOPs.
Provides effective support to management of the CO programme focusing on the achievement of Creation of a project in ATLAS, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project. Provision of guidance to the executing agencies on routine implementation of projects, Presentation of information for audit of projects supports implementation of audit recommendations.
Provides administrative support to the Programme Unit focusing on achievement of Review of projects Financial Reports, preparation of Po and non-PO vouchers for development projects, Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ATLAS, Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers, Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas and uploading receipt documents in the Document Management System, Making budget check for requisitions, POs and vouchers.
Supports resource mobilization focusing on achievement of, the Analysis of information on donors, preparation of donor's profile, Track and reporting on mobilized resources, Support to Strategic Management Unit in the review of contributions agreement, managing contributions in Atlas.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on, the Organization of trainings for the operations/ projects staff on programme, Synthesis of lessons learnt and best, practices in programme, Sound contributions to knowledge networks and communities of practice.
Participated in negotiations and discussions with the authorities concerning planning and implementation of UNHCR programmes in Education, health, Vocational training, Income-generation and self-help, Water & Sanitation sectors.
Assisted in the designing of detailed project proposals according to UNHCR standards and drafts relevant Project Partnership agreements.
Provided inputs for developing the Country Operations Plan (COP) 2018-19 in compliance with the High Commissioner’s global strategic priorities and with annual programming/planning instructions.
Monitored project/programme activities by reviewing a variety of records, including control plans, progress reports, project inputs, budget/financial reports and expenditures.
Undertook monitoring using baselines and indicators needed to measure and analyze UNHCR’s performance, trends and target interventions.
Undertook field visits to evaluate and improve the planning, programming, implementation and monitoring of assistance projects.
Assisted in implementing the establishment of sound monitoring processes, in reviewing final reports and on progress in order to advise on any corrective actions required or the need for additional resources to reach planned target levels.
Assisted in monitoring compliance to the organization’s resource allocation framework, providing support and taking corrective action where required.
Monitored project/programme activities by reviewing a variety of records, including control plans, progress reports, project inputs, budget/financial reports and expenditures
Maintained good working relations with partners, local authorities; and UN agencies for implementing joint programmes.
Apart from programme activities, I also performed the additional tasks of Project Control Officer doing partner’s verification exercise twice in my period. This exercise included financial and programmatic verification for quality assurance and compliance.
Draft correspondence, compile and organize documents manually and electronically.
Compile and disseminate information /documents on programme activities as required. Updating all project data in Development Assistance database (DAD) and One View.
Provided all administrative and logistics support to country office and projects with respect to Fleet Management, Assets & Inventory Management, Premises Management and other administrative issues, trained project staff in field of, Fleet Management, Inventory Management and other administrative fields, served as security focal person of the unit to implement all security protocols and guide staff to follow standard SOPs, Intensively took part in procurement of Country Office, Unit and projects.
Maintenance of the internal expenditures control system including timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Creation of requisitions in Atlas for projects, register of goods receipt.
Creation for Vouchers for Project Cooperation Agreements & Letter of Agreement payments.
Keep close collaboration with DEX projects and UNDP Operations Division colleagues for timely processing of requisition, purchase order and payments to vendors.
Generate, monitor & check financial reports. Support carrying out routine & special budget revisions in consultation with Programme Officers.
Creation for Vouchers for all type of payments.
Received & reviewed requests from projects regarding procurement, personnel, subcontracts & quarterly advances.
Provided all logistical support for meetings, seminars, workshops and missions in country & abroad including travel arrangements.
Conducted Monitoring Activities under different Project including Surveys & Needs Assessments Exercises, Spot Checks, Financial & Programme Monitoring.
Participated in the training for Skill & Personal Development. Contributions to knowledge networks and communities of practice.
Presentation of information for audit of NIM projects.
Financially and administratively ran an early recovery project for 2 years (2012-13) successfully, related to establishment of emergency control rooms in four provinces and Pakistan Administered Kashmir.
Ensured Portfolio Management and actively participate in conflict prevention areas of KP & FATA for peace-building activities.
Join as Trainee ( Administration ) in Bismillah Fabrics (Pvt.) Ltd and completed a training of period of One Year I.e. Greige Godown & Purchasing Department, Processing Department, Production Department, & finally in Head Office. After the completion of Training, appointed in Production Planning & Control Department as Assistant Manager - Administration and Operations, co-ordinating with all above mentioned departments including Marketing Department. Performing additional activities related to Marketing of Yarn, Fabrics & Made-ups. Monitoring of organization's current Business Processes and participated in developing SOPs. Dealing with working partners and multiple customers for orders. Also a member of Office Disciplinary Committee.
Under the overall guidance and direct supervisor of Manager Administration, I was responsible for the following activities:
All the administrative related matters including Human Resource Management, Payroll Management, Procurement, Monitoring Time Office, etc.
Meeting with organization's esteemed customers for current and prospects.
Monitoring of organization's current Business Processes and participated in developing Standard Operating Procedures (SOPs).
Dealing with working partners and multiple customers for orders.
securing 1st Class 1st Position & Gold Medal.
Ms-Office, E.D.P., Internet & Network Adminstration
securing 2nd position in College.
securing 1st Class 1st Position & Gold Medal.