Procurement Officer
HBK CONTRACTING CO
Total years of experience :20 years, 6 Months
• Receiving purchase requisition from concerned department
• Prepare RFQ and send to the suppliers for Proposals
• Prepare price comparison sheet based on the Supplier’s quotation
• Preparing LPOs, send to the respective suppliers with authorized persons signature
• Monitor LPOs should compliance with project specification if applicable
• Prepare Request for Payment(Cash, PDC, CDC) as per supplier payment term
• Follow up with suppliers for materials delivery to the stores and sites
• Negotiate with suppliers for Price, Payment terms, Quality, Stock availability and delivery schedule
• To reduce purchase cost of materials through effective negotiating with suppliers
• Fix purchase agreement with all major suppliers and periodical review on contractual agreement
• Ensure material availability for end user on time by regularly follow up with suppliers until material received at site and process PO on time
• Handling of import materials via Sea, Air and coordinating with clearing activities
• Collection of Material Test Certificate(MTC), Certificate of Origin(COO) and Material Safety Data Sheet(MSDS), Calibration certificate along with consignment
• Coordination with project team for the development of alternative materials in terms of brand and get it approved in vendors list
• Coordination with vendors for rejected materials/getting replacement/debit note/credit note
• Receiving Invoices, Delivery notes from supplier, matching with corresponding LPOs, noted any discrepancy, Requesting for revised Invoices
• Preparing Invoice summary report send to finance dept, get acknowledge receipt, filed with respective LPO
• Maintain Local Purchase Order ledger, Updated at regular interval in terms of complete delivered quantity, Partial delivery
• Making monthly cash flow projection based on material purchase by cash and credit period
• Receiving purchase requisition from concerned department
• Prepare RFQ and send to the suppliers for Proposals
• Prepare price comparison sheet based on the Supplier’s quotation
• Preparing LPOs, send to the respective suppliers with authorized persons signature
• Monitor LPOs should compliance with project specification if applicable
• Prepare Request for Payment(Cash, PDC, CDC) as per supplier payment term
• Follow up with suppliers for materials delivery to the stores and sites
• Negotiate with suppliers for Price, Payment terms, Quality, Stock availability and delivery schedule
• To reduce purchase cost of materials through effective negotiating with suppliers
• Fix purchase agreement with all major suppliers and periodical review on contractual agreement
• Ensure material availability for end user on time by regularly follow up with suppliers until material received at site and process PO on time
• Handling of import materials via Sea, Air and coordinating with clearing activities
• Collection of Material Test Certificate(MTC), Certificate of Origin(COO) and Material Safety Data Sheet(MSDS), Calibration certificate along with consignment
• Coordination with project team for the development of alternative materials in terms of brand and get it approved in vendors list
• Coordination with vendors for rejected materials/getting replacement/debit note/credit note
• Receiving Invoices, Delivery notes from supplier, matching with corresponding LPOs, noted any discrepancy, Requesting for revised Invoices
• Preparing Invoice summary report send to finance dept, get acknowledge receipt, filed with respective LPO
• Maintain Local Purchase Order ledger, Updated at regular interval in terms of complete delivered quantity, Partial delivery
• Making monthly cash flow projection based on material purchase by cash and credit period
• Receiving purchase requisition from concerned department
• Prepare RFQ and send to the suppliers for Proposals
• Prepare price comparison sheet based on the Supplier’s quotation
• Preparing LPOs, send to the respective suppliers with authorized persons signature
• Monitor LPOs should compliance with project specification if applicable
• Prepare Request for Payment(Cash, PDC, CDC) as per supplier payment term
• Follow up with suppliers for materials delivery to the stores and sites
• Negotiate with suppliers for Price, Payment terms, Quality, Stock availability and delivery schedule
• To reduce purchase cost of materials through effective negotiating with suppliers
• Fix purchase agreement with all major suppliers and periodical review on contractual agreement
• Ensure material availability for end user on time by regularly follow up with suppliers until material received at site and process PO on time
• Handling of import materials via Sea, Air and coordinating with clearing activities
• Collection of Material Test Certificate(MTC), Certificate of Origin(COO) and Material Safety Data Sheet(MSDS), Calibration certificate along with consignment
• Coordination with project team for the development of alternative materials in terms of brand and get it approved in vendors list
• Coordination with vendors for rejected materials/getting replacement/debit note/credit note
• Receiving Invoices, Delivery notes from supplier, matching with corresponding LPOs, noted any discrepancy, Requesting for revised Invoices
• Preparing Invoice summary report send to finance dept, get acknowledge receipt, filed with respective LPO
• Maintain Local Purchase Order ledger, Updated at regular interval in terms of complete delivered quantity, Partial delivery
• Making monthly cash flow projection based on material purchase by cash and credit period
• Receiving purchase requisition from concerned department
• Prepare RFQ and send to the suppliers for Proposals
• Prepare price comparison sheet based on the Supplier’s quotation
• Preparing LPOs, send to the respective suppliers with authorized persons signature
• Monitor LPOs should compliance with project specification if applicable
• Prepare Request for Payment(Cash, PDC, CDC) as per supplier payment term
• Follow up with suppliers for materials delivery to the stores and sites
• Negotiate with suppliers for Price, Payment terms, Quality, Stock availability and delivery schedule
• To reduce purchase cost of materials through effective negotiating with suppliers
• Fix purchase agreement with all major suppliers and periodical review on contractual agreement
• Ensure material availability for end user on time by regularly follow up with suppliers until material received at site and process PO on time
• Handling of import materials via Sea, Air and coordinating with clearing activities
• Collection of Material Test Certificate(MTC), Certificate of Origin(COO) and Material Safety Data Sheet(MSDS), Calibration certificate along with consignment
• Coordination with project team for the development of alternative materials in terms of brand and get it approved in vendors list
• Coordination with vendors for rejected materials/getting replacement/debit note/credit note
• Receiving Invoices, Delivery notes from supplier, matching with corresponding LPOs, noted any discrepancy, Requesting for revised Invoices
• Preparing Invoice summary report send to finance dept, get acknowledge receipt, filed with respective LPO
• Maintain Local Purchase Order ledger, Updated at regular interval in terms of complete delivered quantity, Partial delivery
• Making monthly cash flow projection based on material purchase by cash and credit period
To exercise general control over all activities in store department
To initiate purchase requisition for the replacement of stock of all regular store items whenever the stock level of any items of store approaches the minimum limit
Receiving of various materials and verification of materials received with reference to Delivery Notes (DN s) and Purchase Order (POs)
Preparation of 'Good Receipt Note' (GRN) on daily basis for all Direct and Indirect material received and circulating the copy of information to Purchase section and department concerned
Preparation of Good Inspection Report and offering material received for inspection to concerned department / person
Ensures updating of daily transactions
To prepare discrepancy note for shortage, damaged, excess and unmatched deliveries against PO
Material Issues:
Issuing of materials from all stocks to various departments on Material Issue Slips duly approved by competent authority
Following First in First out (FIFO) method of issuing in case of material that have self life constraints to avoid expires and change of properties
Preparation of gate pass (returnable/ non returnable), debit note, MTR, MRN and other document
Inventory Management:
Adoption of various Inventory control techniques viz. ABC analysis, FSN analysis, etc. for effective inventory control
Finalization of Inventory levels viz. Maximum, Reorder, Minimum and Buffer levels for all the production related consumable, keeping in view monthly/ weekly consumption and lead time for procurement
Planning of layout of store room so that materials are easily identified and accessible
Using Bin cards tagged with respective items to avoid stock-outs and to have better control over the store inventory
Feedback to Purchase wing for necessary procurement, action so as to avoid stock-outs
Conducts periodic stock verification and reconciliation for identification and elimination of discrepancy /pilferage, if any so as to bring it to the notice of higher authorities and also to take corrective action