Abdul Aziz Syed

• Drafting letters to Consultant (AE7) and Client (Nakheel) for various requirements of the project and communicating through emails.
• Preparing memos for internal communication in the management, enquiries to suppliers making comparative statements, LPO’s, site call off’s and performing other regular duties as and when required by the management.
• Looking after required documents to submit for NOC approvals with authorities & follow up.
• Supervision of Document Control System & Filing System.

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as & when required.
• Typing of site documents, and follows up of all the site needs
• Arrange for the copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintaining the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintaining the files and control logs as required by the project.
• Preparation of daily, weekly, fortnightly & monthly progress reports.
• Preparing and managing correspondence, reports and documents.

• Floating Enquiries to suppliers/manufacturers.

• Follow up with procurement/supplier for material requirements.

• Preparing price comparison for negotiations with suppliers after approval by project manager/Management finally making job orders.

• Dealing with sub-contractors, suppliers and consultant for the project issues and solving them by delivering proper info to project manager or project engineer.
• Responsible for data management and various general reports of the project. Complete involvement in executing the duties of administration and secretarial department.
• Follow up on orders to ensure that materials are shipped and delivered on promised dates.

• Selecting vendors, placing orders, and arrange for Job Orders.

• Maintains files of descriptions of available supplies.

• Performs related job duties as required.

•Maintaining documents/drawings received and acknowledge receipt by signing/stamping of transmittal.
•Circulation of documents/drawings: Original copy with office, other copies to required personnel and sites.
•Drawings/documents issued/transmitted logged accordingly in the transmittal software.
•Drawings/documents will be filed/stored properly and easily retrievable in a lockable cabinets or rooms.
•Responsible for maintaining the accurate and reliable information is readily available whenever required.
•Raising Purchase Orders to approve company standard suppliers as per the main contractor Project material requirement.
•Dealing with the suppliers, checking availability of material and confirming LPO’s follow up for the material delivery.
•Meeting deadlines for procurement of material with the suppliers for the critical required materials.
•Forwarding invoices with the transmittal to material section.
•Other responsibilities of purchase section like coordination documentation maintaining data systematically.

• Maintaining organized office filing system of records, typing letters, creating reports, maintaining database, ordering supplies, answering phone calls etc.
•Deftly handling the task of the various general administrative functions of the organization. Overseeing smooth & scheduled implementation of established standards so as to minimize gaps in actual vs. required standards.
•Instrumental in administrative matters and ensuring proper implementation of administrative policies and providing necessary support to the Management in terms of administration.
•Effective Customer Relationship Management through satisfactory customer service, timely resolution of customer queries & avoiding escalations to Senior Management.
•Handled communication, maintenance of reports, documentation while coordinating with other departments and controlling and supervising all activities related to staff needs
•Acted as a corresponding link between various departments and vendors while mentoring and training support staff .

Program Management Officer (PMO) / Finance & HR Process Associate ensuring Operational Excellence especially in the areas of Finance & Billing Management, Operations, Resource Management, and MIS Analytics of in Procter & Gamble Group.

SAUDI OGER LTD (Jeddah - Saudi Arabai) March 1996 - September 2000
Assistant Purchasing Coordinator
•Regular follow up with site project managers to identify material requirements and assuring its supply at time. Overall responsibility of maintaining records of purchase orders and invoices with the developed system under Unix
•Liaison and networking with suppliers pertaining to the purchase of materials including notification of quotations to suppliers for cost efficiency and waste reduction. Corresponding with the internal sections of the organization for successful execution of operational tasks and to comply adherence with organization's guidelines
•Accountable for managing database and documenting computer programs to meet reporting requirements. Organizing, prioritizing and maintaining administrative and instructional computing requests/needs
•Provided backup documentation as needed for personnels, restoring and querying databases/files no longer available

SOFTCOM SYSTEMS (Hyderabad - India) September 1990 - March 1996
Computer Operator
•Accountable for managing various facets of administrative work including management. Data Entry of Share Applications, Unit Trust of India, Census India Data, Bank Data with meticulous precision with high speed.