Procurement Officer
Pan Gulf Industrial Systems Co,
Total years of experience :20 years, 0 Months
Aligning procurement activities with company procurement policies, standard operating procedures to carry out in a controlled manner.
Coordinating with engineering & construction departments to identify their requirements in Project to develop efficient annual purchasing plan
Elevation of Supplier, Negotiation with supplier & Finalization of best suitable supplier as per project requirement.
Receiving Purchase Requisition (PR).
Sending Enquiries to the suppliers (RFQ’s).
Negotiations with the Suppliers.
Issuing purchase orders & arranging payments (Po’s & Payment).
Registering of every new Purchase Requisition received.
Carry out market analysis to get the best purchasing deals.
Administer contract performance, including delivery, receipt, warranty, damages and insurance.
Update project Managers about material status in order to plan construction activities.
Providing frequent update to customers for their orders & other logistical tasks by written and verbal correspondences in a timely fashion to increase customers’ satisfaction.
Update customers with information about the documents for their shipments as well as status of their shipped containers.
Organizing Freight forwarder (Air shipment or Sea shipment) depending upon time & cost impact or project need.
Measure and analyze major problems faced by various customers, and propose corrective actions.
Follow-up for the payment of due invoices and ensure that they are paid on a timely manner according to the agreement with various customers Local & international.
Cutting any waste and unnecessary costs to create a streamlined process and fast production times, Getting goods and services for the best price and value
Issue of Bank Grantee (Bid Bond, Advance Payment Bond, Performance Bond & Warranty Bond).
Communicating with the Project Manager effectively and discussing issues related to change orders, contract documents and contract modifications and extra service related billings.
Implementation of Physical Progress Measurement Procedures for Engineering, Procurement & Construction.
Preparing monthly Progress Report
Preparing Monthly progress Invoice
Cost Monitoring & Cash Flows Forecasting
Evaluating and pursuing opportunities to maximize client billing
Coordinating with the management staff members for project planning, Utilization of Resources & lead Procurement team
Calculating the profit and performance and checking if the figures match with the estimated ones in the budget
Suggesting cost effective initiatives to the Project Manager
Budgeting and reporting variances on periodical basis between budget figures and actual and submission of logical reasoning and analytic reports with recommendation for corrective action.
Review and approval of the petty cash transactions of the other departments.
Custodian of a part of the petty cash float, and its administration.
Handling of payment vouchers, preparation of checks and wire transaction instructions, deposit slips etc.
Reviews accounts payable and weekly check runs.
Handle the client invoicing process.
•Provide full secretarial and administrative support for project team
•Overall control of all the incoming / outgoing documents and maintain tracking records for all document.
•Registering the incoming & Out going documents for controlling their tractability and filling.
•Documented purchase orders and incoming vendor transmittal.
•Produced a daily progress report, weekly report & manpower & Saudization report in a timely manner
•Coordinated meetings, captured meeting minutes and distributed to appropriate staff members
•Coordinate travel arrangements inclusive of air-ticket, hotel accommodation
•Preparation of weekly, monthly reports which includes all the information about the daily activities.
•Follow up with clients for outstanding payment.
•Monitoring and administer over 25 customer account
•Preparing daily sales report. Maintaining sales ledger, Purchase Ledger & Petty cash
•Prepare customer Invoice & statements
•Generate weekly aging report
•Initiate collection effort
•Prepare, verify & process invoices for payment
•Maintain listing of accounts receivable & payable