Manager Finance
H.K.Shah Enterprise Pvt Ltd
Total years of experience :18 years, 11 Months
To supervise & monitoring proper book keeping.
Prepare periodically Cash Flow Forecasts based on Business Plan.
Prepare policies and procedures for accounting department.
Prepare pricing strategy based on average expenditure.
Advice monthly quarterly and annual targets to Sales team.
Preparation of annual Budget and monitoring on monthly basis and take corrective measures to control the unfavourable variances.
Attend meetings and supervise the documents for prequalification of clients.
Preparations and issue of the annual balance sheet
Develop formats for stage wise completion of project and monitoring it as per signed contract and develop other information in order to prepare periodical and project reports for management information for various levels and frequencies.
Direct the preparation of monthly and yearly financial balance statements
Prepare, forecast, quarterly reviews and other analysis as appropriate
Responsible for annual statutory audits and compliance with all local statutory requirements.
Filling of annual, monthly tax returns and other tax requirements
Review all monthly/quarterly/annual financial reports and management projects’ progress reports/ overhead monitoring reports/ CAPEX reports and its presentation to management at different levels and frequencies.
Ensure that accounts payable are paid in a timely manner
Develop and maintain cash flow for Projects and analyse financial/cash flow impacts of any subsequent revisions/amendments in the customer or supplier’s contracts.
Monitor recoveries and control receivable turnover and ensure that accounts receivable are collected promptly
All correspondence with banks regarding funding of projects etc.
Monitor and process payroll in a timely manner
Ensure that periodic bank reconciliations are completed
Maintain the chart of accounts
Maintain a system of controls over accounting transactions
Provide financial analyses as needed, in particular for pricing decisions, and contract negotiations
To work on any special task assigned by management from time to time
As a Management Representative for ISO 9001
To report over all QMS performance and implementation with conclusion to Director
Training and development for HKSE resources as per QMS practices and Internal Audit requirements
Lead the Internal Audit and MRM
Liaison with HOD`s for awareness and effectiveness of QMS & responsible to maintained it.
Primary focus on QMS mandatory requirement
Customer satisfaction, feedback and services as per defined procedures and instruction within the scope of QMS and their further analysis
To develop Quality formats & other relevant guidelines for implementation of QMS and other standards and practices as required
To liaison with certification body
Ability to understand, developed, maintaining, convey and implement the organizational own best practices
Responsible for proper training and developing awareness within HKSE for improvement in efficiency, competency, safety awareness, problem resolution and maintaining discipline as per the norms set by the Management
ACCOUNTING FOR ACCOUNT RECEIVABLE
Aging Analysis of Accounts Receivables, Inventory and Accounts Payable.
Checked daily cash receipts and provide details for announcements and posting.
Prepared cash forecast schedule on a monthly basis and send it to Head Office.
Followed and checking all Purchase Orders and ensure that ill relevant data has entered and will be received on timely basis.
Supervised posting of customer payments by recording cash, checks, and credit card transactions.
Supervised posting of revenues by verifying and entering transactions form lock box and local deposits.
Updated receivables by totaling unpaid invoices.
Supervised maintenance of records by microfilming invoices, debits, and credits.
Verified validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers;
Resolved valid or authorized deductions by entering adjusting entries.
Resolved invalid or unauthorized deductions by following pending deductions procedures.
Resolved collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.
Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
Protects organization's value by keeping information confidential.
ACCOUNTING FOR CASH AND BANK AND EXPENSES
Supervised the preparation of Bank Reconciliation Statements
Monitored record and reconcile all bank accounts daily and post all the payments.
Supervised the updation of daily bank balances report .
Completed the process of the online banking.
Supervised the updation of all banking information’s on online banking setup for all employees and vendors.
Making payments process thru online banking.
Upload the payroll documents thru online banking system for process.
Following all the expense reports issues, making payments and posting.
Following all vendors invoices, making payments and posting
ACCOUNTING FOR PAYROLL
Reviewed payroll payment requests provided by HR.
Obtained approvals for payroll payments as per Authority Approvals Schedule and runs approvals in the system accordingly.
Checked payment report for calculations accuracy.
Releases payroll payments to employees’ bank accounts.
Supervised vacation and End-of Service payments for employees.
Reviewed monthly timesheets of overtime
Supervised the preparation of reconciliation of Accrued Payroll with GIL
Coordinate with HR department for any payroll changes then send the final payroll for approval before processing.
FINANCIAL STATEMENT, FIXED ASSET REGISTER, BUDGET, CASH FLOW AND INTERNAL CONTROLS
Direct the preparation of monthly and yearly financial balance statements
Supervised the maintenance of fixed asset register mentioning the addition, disposal/transfer of asset, depreciation and WDV
Supervised the preparation of budgets and variance analysis,
Supervised the preparation of financial projections, forecasts and future cash flows.
Develop and maintain cash flow for Projects and analyse financial/cash flow impacts of any subsequent revisions/amendments in the customer or supplier’s contracts.
Supervised the preparation of asset, liability, and capital account entries.
Supervised the documentation of financial transactions by entering account information.
Summarizes current financial status by collecting information; assisting in preparing balance sheet, profit and loss statement, maintaining cash flows and other reports.
Secures financial information by completing data base backups.
Maintained financial security by following internal controls.
Maintained customer confidence and protects operations by keeping financial information confidential.
Contributes to team effort by accomplishing related results as needed.
To supervise & monitoring proper book keeping of Karachi, Islamanad and Lahore.
Cash Planning and Funding
Reporting to CEO ( Chief Executive Officer)
To prepare monthly, half yearly and annual Income and Expenditure account.
Make timely payments of salaries, CAA payments, vendors, WHT and subscription for registrations/affiliations.
Prepare budget and identify the variances.
Manage Bank Reconciliation Statement.
Supervise the audit
Supervise the Design and Implement in-house software considering effective control system.
As Manager Accounts my job description includes:
To supervise & monitoring proper book keeping.
To implement Job Costing
Cash Planning and Funding
Reporting to CEO ( Chief Executive Officer)
To prepare the monthly accounts, half yearly and annual accounts.
To prepare and monitoring the budgets and take corrective actions for unfavourable variances.
Prepared weekly Cash Flow statement for proper cash management
Approved purchase orders as per agreed Memorandum of understanding.
Prepared aging analysis for receivables and payable.
Supervised Bank Reconciliation Statement
To look after timely payment to suppliers, salaries
Supervised timely recoveries from clients to manage aging of receivables and to maintain favorable cash flow
One of the committee members in analyzing and implementing ERP (Enterprise Resource Planning).
Preparation of financial statements in accordance with the International Financial Reporting Standards (IFRSs).
Proven track record of utilizing rational and logical judgment with a talent and ability for the employment of systematic approach to improve internal controls and increase operational efficiency.
Preparation of budgets and variance analysis,
Preparation of financial projections, forecasts and future cash flows.
Preparation of Bank Reconciliation Statements
Aging Analysis of Accounts Receivables, Inventory and Accounts Payable.
Identification of Material, Labor and Factory overhead (FOH) variances and make corrective actions.
Research and report writing.
Interpretation of policies and procedures and application of professional accounting, auditing principles and standards to test and evaluate complex financial and operational systems.
June 2005 to JULY 2009
FOUR YEAR ARTICLE SHIP DELOITTE
I was working as a Auditor and also completed four years article ship with Deloitte, I have external audit experience of following some major clients:
Manufacturing / Trading Companies
Banks /Financial Institutions
AES Lalpir and Pakgen
Gillette Pakistan Limited
National Bank of Pakistan
Procter & Gamble Pakistan (Pvt).Ltd.
Allied Bank of Pakistan
Tata Group of Companies
My Bank (formerly Bolan Bank Ltd)
J&P Coats (Pvt) Ltd
Pakistan Industrial & Commercial Leasing
Hub Power
Arif Habib Investment Bank
Bayer Das (Pvt) Ltd
Dow Agro Sciences(Pvt) Ltd
MCR (Pizza Hut)
Brisol Mayer Squibb
Cadbury Pakistan Ltd
SPECIAL ASSIGNMENTS & ACHIEVEMENTS:
Investigation Review
Supervised the investigation assignment of FIXED ASSETS on behalf of SECP (Securities and Exchange Commission of Pakistan) for PAKISTAN INDUSTRIAL AND COMMERCIAL LEASING.
Reviewed compliances for the Statement of Code of Corporate Governance of GILLETTE PAKISTAN LTD and PAKISTAN INDUSTRIAL AND COMMERCIAL LEASING.
Internal Audit
Supervised the internal audit for identifying the factors which increased the COST OF GOODS SOLD for GENERAL TYRE PAKISTAN LIMITED and assist them in curtailing cost by 38%.
Information System Audit & Review
Leading all Branches of Sind Region of National Bank of Pakistan
Certifications
I have performed the following statutory certifications:
Royalty certification of MCR(Pizza Hut)
Royalty certification of J&P Coats (Pvt) Ltd
Dividend certification of HUBCO
Dividend certification of Bristol Mayers Squibb
Participated in the planning, performance and review of Annual and Interim audits.
Reviewed Accounting and Internal Control Systems of clients to assess Audit Risks.
Reviewed the system of internal control of clients and highlighting the weaknesses in their accounting and internal control systems.
Drafted reports on weaknesses in Internal Control and compliance of management policies and reporting of observations, implications, and recommendations of the same to the top management.
Analysed financial and non-financial information of companies by applying analytical procedures and comparison of accounting ratios to identify key business risks for a risk based audit approach.
Strong team working and multi-tasking skills, able to direct, motivate, and supervise teams to maximize results.
Excellent communication and presentation skills.
PART QUALIFIED
PART QUALIFIED