Ex.Secertary
Merck Sharp & Dohme MSD
Total years of experience :25 years, 1 Months
Ex.Secertary
From: 15/9/2010 till now
Duties and Responsibilities included, but not limited to, the following:
*All secretarial duties with Business Support unit.
* Coordinate & organize departmental activities such as trainings, meetings etc.
* Follow established guidelines for filling & tracking the department records.
* Prepare payments for suppliers (hotel, Agencies, etc.
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From: 18/3/2007 till 1/ 9/2010
Duties and Responsibilities included, but not limited to, the following:
* All secretarial duties with Procurement Department.
* Handling all relevant in & out correspondences and phone calls.
* Managing all departments' filling system relevant to Procurement Department.
* Organizing manager's schedule.
* Coordination & Circulation of documentation within other departments of the Company.
* Coordinate with customers, subcontractors and suppliers, both inside and outside Egypt.
* Handling the relevant documents (formulating offers & quotations)
* Prepare purchase requisitions and follow up purchase requisitions executions
* Preparing supplier data base& search for new suppliers and made comparison between them.
* Office supplies and stationary.
* Helping the head of logistics section in the following: ❖ Receive Internal Shipping declaration from Projects Dept.
❖ Call for quotations for various freight forwarders.
❖ Study quotations under supervision from the head of logistics section.
❖ Make price & technical comparison sheet.
❖ Issue Shipping declaration & Follow up shipping date & procedures.
Duties and Responsibilities
Handling all relevant in & out correspondences and phone calls.
Managing all departments’ filling system.
Organizing manager’s schedule.
Coordinating and following up with the division’s departments.
Handling the relevant documents (formulating offers & quotations).
Handling the purchasing orders.
Preparing supplier data base& search for new suppliers and made comparison between them.
Participating in all L/C Dept duties (letters of credit& LG).
Preparing follow up shipment report by using access program.
Duties and Responsibilities
* Check warehouse Receiving Reports against supplier's commercial invoice and packing list and instruct warehouse to counter-check any discrepancy.
* Post Store Entries, Delivery Orders and Return Orders by using application programs and ensure that posting are updated.
* Check request for Delivery orders (for raw materials) from production planning before issue and made request to purchase to purchasing department.
* Preparing journal entries - preparing monthly trial balance& annual accounts updating accounting file& books through computer.
Attended Training: * Training in Customer Services ( National Bank of Egypt 1999)
* Training in Credit Cards Dept (Misr Bank 1998)
B.Sc. Commerce Helwan University