SENIOR PURCHASING SPECIALIST
Digital Processing System
Total years of experience :13 years, 8 Months
Responsibilities:
• Preparation of all documentations related to the business.
• Prepares purchase orders or other agreements as necessary and checks for accuracy and completeness prior issuance.
• Coordinating with various department to Analyzing Material Requirements and Timely deliveries.
• International procurement including local procurement.
• Familiarity with ‘Zoho Books systems.
• Monitors deliveries and any past due shipments.
• Searching for new suppliers through website and references / contacts.
• Bidding, negotiations, management approval and issuing PO’s.
• Follow up with all local market’s clients through personal calls and meetings.
• Expediting for fast delivery.
• Implementing appropriate and effective sourcing strategies.
• Arrange and participate in conference with suppliers, manufactures and inspectors to facilitate material inspection, substitution, and standardization.
• Participated online international business meeting with clients.
• Monitor all purchases and payments.
• Provide purchase order report to management with vendor invoice number for closed purchase orders.
Achievements:
• Successfully established the ZOHO Purchase System for the company.
Responsibilities:
• Highly experienced in managing purchase orders.
• Good knowledge of inventory control process.
• Review acknowledgements for agreement with purchase orders and resolve any discrepancies with the supplier and escalate critical issues to the management.
• Exceptional knowledge of purchasing techniques and tools.
• Familiarity with Odoo, Xero Books & ERP systems.
• Ability to manage and maintain good relationships with vendors.
• Ability to determine type and quantity of merchandise needed.
• Reviewed and approved purchase orders before ordering goods.
• Processed purchasing requests and maintained purchasing logs.
• Contacted vendors to obtain price quotes and performed negotiations.
• Ensured that all purchase operations were performed in accordance with company policies and procedures.
• Followed-up on delivery schedules, payment delays, and invoice queries.
• Managed deliver schedules and status of goods.
Achievements:
• Successfully established the Odoo Purchase System for the company.
• Oversaw and managed the project management efforts for the construction of IREM LDA Labor camp with successful completion.
• Oversaw and established the operational efforts of the IREM LDA Labor camp as of 01/09/2018.
• Management of the HRMS system - Mena ME.
• Provide inspired leadership company wide.
• Make high-level decisions about policy and strategy.
• Act as the primary spokesperson for the company.
• Help with recruiting new staff members when necessary.
• Develop and implement operational policies and a strategic plan
• Create an environment that promotes great performance and positive morale.
• Oversee day-to-day operation of the company.
• Work closely with the human resource department to ensure great hiring.
• Develop and manage budgets for marketing, operations, and technology.
• Develop and manage supply chains to ensure continuity and maintain margins.
• Recruit, manage, and develop personnel to support business growth.
• Develop a culture of success and employee satisfaction.
• Manage operations to ensure customer satisfaction.
• Follow up with all local market’s vendor through personal calls and meetings.
• Analyzing the PR for any discrepancies or stock availability.
• Negotiating prices, lead time, payment terms and other project requirements.
• Issuing Purchase Orders through ACCU ERP system.
• Letter of Credit preparation.
• Financial report preparation (Balance sheet, Profit and loss statement, Cash flow analysis).
• Month end and year end close activities.
• Preparing annual forecasts, analyzing monthly actual vs. budget variation.
• A/P, A/R, bank reconciliations and client account reconciliations.
• Invoicing, collection and follow up with overdue clients.
• Prepare daily bank deposits for all cash and checks received.
• Reconcile the monthly investment schedule, tracking all deposits and investments.
• Managing fixed asset portfolio (additions, depreciation, disposals & adjustments).
• Preparing monthly and quarterly financial analysis.
• Delivering analyses that is accurate and timely.
• Handle all accounting functions including reconcile the general ledger accounts, inventory, fixed assets, reconcile bank and credit card statement. Prepare monthly journal entries.
• Process month end inventory and cost analysis for month end inventory. Assist in preparation of budgets, MIS reports, petty cash handling and preparation of cash report on daily basis.
• Performed month-end close duties including journal entries for payroll accruals, vacation balance accruals, checking vouchers, account reconciliations, receivables and payables tracking.
• Review cash receipts, cash disbursements and general journal entries
• Financial report preparation (Balance sheet, Profit and loss statement, Cash flow analysis).
• Prepare yearly and monthly balance sheet, statement of cash flows & income statements.
• Prepare budget versus actual reports.
• Accounts receivable, accounts payable and monthly operating expenses tracking.
• Handle letter of guarantees (LGs) and letter of credit (LCs) and follow up.
• Preparation of monthly MIS report, job cost reporting, bank reconciliation statement and aging analysis.
• Maintain fixed asset schedule, additions, disposals, and depreciation.
• Payments and follow up the customers upon unpaid balances.
• Prepare outward bank remittance TT request and transfers.
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