Warehouse Storekeeper
International Rescue Committee
مجموع سنوات الخبرة :24 years, 10 أشهر
• Train Warehouse Staff as required and pay them for the work done as assigned by Finance Officer.
• Managing ZRBF stock feed for DRR Crisis Modifier Project In conjunction with UNDP in Beitbridge district.
• Manage and document the receipt, handling, storage, release and reporting of goods through the IRC Warehouse.
• Conduct daily, weekly and monthly stock take reports.
• Submit daily and weekly stock movement report.
• Advise the Supply Chain Officer of Warehouse specific issues or improvements.
• Monitor security of IRC’s storage and supplies.
• Ensure goods, equipment are signed for received on the request form or waybill.
• Conduct routine inventory inspection and submit report to the Supply Chain Coordinator in a timely manner.
• Getting quotations from the secondary transporters.
• Facilitates Customs clearing of goods into Zimbabwe and goods in transit.
• Buying toll fees from VID of all foreign registered trucks.
• Ensures that all foreign registered trucks have valid insurances, Carbon Tax and up to date Temporary Import Permit.
• Ensures that all acquittals of TIPs and Bill of entries of transit goods are acquitted as the truck moves from Zimbabwe to South Africa
• Updates the JHB office about the status of documents for Logistics purposes in order for the trucks to be dispatched from the yard garage to the boarder.
Ensure all LDR trucks which arrived at the boarder are cleared with customs of both foreign and home
Country.
Make sure the expired Temporary Import Permit (TIPs) for vehicles are cleared with customs for late acquittals.
Send/ collect notifications from S. African side for trucks to cross the border.
Appointing appropriate clearing agent for trucks ferrying goods in transit from South Africa through Zimbabwe.
Releasing trucks from Customs after all the Customs and Clearing procedures.
Make payments of all Bill of entries of transit goods.
Updating the Head office on all daily LDR transport movement at the border.
Attending to Physical Examinations (P.E) at the Customs container depot.
Liaising with the appointed clearing agent, enquiring the status of the bill of entries in order to make necessary transport movement from JHB.
Receiving and dispatching goods from the warehouse
Supervision of trucks loading and logistics, scheduling and monitoring of stocks delivery trucks including their daily activities on daily basis
Make emergency deliveries as needed plan and direct the inventory and stock control programs for all commodities of Beef Survival Meal for cattle feeding project in conjunction with WFP and FAO project.
Communicate with supply chain in regards to receipt queries.
Ensure warehouse operations are in compliance with relevant customer contractual obligations and all publicized procedures and regulations to include Quality and Safety Healthy.
Check quality of incoming and outgoing commodities.
Carry out regular physical warehouse checks of commodities and inventory, producing regular stocks reports and daily stocks positions.
Monitor the suitability of the warehousing space to ensure no damage of socks and exercise continuous risk assessment and vulnerability of stocks management and come up with sufficient preventative measures and systems for fraud and damage prevention and control.
Communicate loading schedules with Logistics department and ensure that all loading take place as scheduled.
Carry out customs clearing functions.
Supervision of shipping, freight and transport logistics.
Assist in the formulation and implementation of company strategies to enhance the overall operational of the company.
Update clients on shipment status.
Assist in the smooth maintenance of operations and relations involving foreign agents.
Preparing transport invoices and payments request for all clients as per waybills, delivery notes or confirmation memos submitted.
Commodity tracking from the supplier up to the final destination
Attend to queries and physical examinations
Reporting to the Operations Assistant and working in the Warehousing department, I was responsible for;
Preparing Commodity Delivery Authorization (CDA) for the movement of all food and non-food items (NFIs) from the source warehouse on approved distribution plan.
Receiving and processing requests for goods and preparing the pick list and issue vouchers for approved requests. Preparing inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries.
Receipt, storage, maintenance, security and issuing of stocks, checking conformity of goods received in terms of quality and quantity to the Integrated Warehouse customers and maintaining accurate transaction history for all receipts and issues and conducting proper housekeeping on a continuous basis.
Ensure through logistics that WFP stock management tools are in place and an optimal stock follow up including First In First Out ( FIFO) and First To Expire First Out (FEFO) is adhered to at all the times.
Assisting Program Managers and Operations Assistants to plan, implement, monitor and evaluate approved activities as per program’s design.
Develop and implement flexible and responsive supply chain management system for monitoring and tracking costs as well as maintaining up to date inventory of goods.
Undertaking the conduct of weekly and monthly stock take of expandable items and conduct annual full physical inventories as required.
Preparing Procurement Requisition Forms (PRF) and submitting them to Logistics department for procurement and submitting report orders to customs for imports clearance.
Logistics preparation for distribution campaign, in relation with programmes and partners
Commodity processing analysis reports ( COMPAS )
Conducting routing inspection of commodities and warehouse infrastructure and to detect any infestations or physical damages.
Organize laborers to offload and load the cargo and make their payment request from the accounts department.
Implementing measures to prevent stock out situation for fast moving items from occurring and preparing stock replenishment for approval of Warehouse Officer and resolving ration quality campaigns.
Planning of stacking arrangements based on incoming shipments and supervises the appropriate stacking of commodities as per WFP/USAID Standards.
Distribution of food and non-food items ( NFIs ) and providing transport to the returned migrants and Assisted Voluntary Returns ( AVRs) in Reintegration Programme with United Nations High Commissioner for Refugees (UNHCR).
Liaising with UN WFP source warehouse as of when to send deliveries for warehouse stock replenishment.
Receiving food from the source warehouse and endorse the received quantities on the WFP waybill.
Average bag sample weight, salvage of torn bags and supervise re-bagging.
Prepare monthly stock movement reports by using the prscribed IOM/WFP software for reconciliation and accountability.
Monitoring the movement of food and non-food items from the warehouse
Monitor and advice accordingly on pest control in the contractors facility.
Getting quotations from the local supplies and maintaining their data base.
Generating WFP monthly reports.
WFP combined reports.
Food Distribution Reports.(FDRs)
Narrative reports
Monthly Monitoring, Impact, & Implementation Report (WFP MIIR)
Invoicing.
Training Received and Workshops Attended
WFP workshop on warehouse management
WFP refresher training on invoicing
Gender Development workshop
Team Capacity Building
Customer care workshop
Sexual and Gender Based Violence(SGBV) mitigation workshop
Human Trafficking
Red Cross
-This company was active in Marine Survey and control of all loaded trucks discharging assorted commodities of relief programmers at designated warehouse in most parts of Southern Africa. Leading a team of 10-15 Inspectors, i was responsible for the supervision of the following activities:
Main Services Offered
1)Quality and quantity controls.
2) Agricultural Cargo Inspection.
3)Food Inspection and Testing.
4)Inspection Services for Consumer Goods
4)Petroleum Cargo Inspection
5)Sample Analysis.
6)Supervision and Monitoring
7)Auditing.
8)Certification.
9)Quality assurance
10)Risk Management
11)Food Testing, Inspection, Certification, Auditing, Physical Safety Analysis and Regulatory consulting
Responsibilities;
• Provided technical support and management to all WFP warehouses in the country by ensuring that WFP/USAID Title II Commodity Management Manual standards and practices were maintained.
• Ensured effective commodity management and quality control is in accordance with WFP guidelines.
• Monitored the suitability of warehouse spaces to ensure no damage to stocks and exercise continuous risk assessment and vulnerability of stocks management and came up with sufficient preventative measures and systems for fraud and damage prevention.
• Analyzed and monitored warehouse losses to provide guidance to the Commodity Operations Manager on potential mitigation actions.
• Oversea logistics processes and procurement, storage and distributed stocks for Vulnerable Group Feeding distributions (VGF) and Targeted Activities (TA).
• Ensured strong management and coordination of infrastructure, systems and processes to manage data/transactions recording and prevent and or reduce losses.
• Undertook regular field visits to the respective warehouses and prepared warehouse reports on monthly bases.
• Tracked and maintained updated information on Port of Durban receipts by vessels, agencies, and shipments at port of discharge, while kept the Senior Logistics Officer regularly updated.
• Supervised a large commodity reconditioning process and made sure repackaging was done properly according to Food Standard Chapter Act, ensuring proper processing and documentation.
• Ensured that the unfit food for human consumption is disposed for destruction purposes.
• Worked closely with logistics coordinator on good practice, cost efficient and time effective procedures on moving stocks from procurement centers through transit stores and all the way to the final destination.
• Received and dispatched food and non-food items (NFIs) for UNICEF Water Sanitation and Hygiene (WASH) projects.
• Observed random inspection of comprised visual of quality control, weight, markings and packaging at suppliers/sellers premises and/or port of shipment as appropriate.
• Supervised handling/offloading/loading and stacking of commodities by the casual laborers
• Grading of commodities during intake season.
• Average bag sample weighing.
• Raised grain received vouchers (GRV’s.) and issuing of waybills.
• Conducted monthly stock counts.
• Produced daily and weekly summary reports
• Distributed agricultural inputs to the farmers.
• Prepared monthly stock inventory reports and supervised general staff.
The Chartered Institute of Logistics and Transport(CILT) in the UK is the membership organisation for professionals involved in the movement of goods and people and their associated supply chains. Members of the Institute are involved in the management and design of infrastructure, systems, processes and information flows and in the creation, management and development of effective organisations. The work of our members impacts directly on people, society and the environment, on business profitability and economic growth.