Purchasing & Inventory Manager
AFIA Int. Co.
Total years of experience :27 years, 3 Months
Responsible for:
1) Purchasing of packaging and raw material - value: SR105, 376, 811.00.
2) Raw material & packaging inventory, value: SR 31, 162, 162.00
3) Spare Parts Inventory, value: SR 17, 072, 171.00
4) Two Cost centers, value SR 3, 482, 572.00
Raw Material, Packaging (AFIA Int. Co. & United Sugar Co.)
A merge occurred between AFIA & USC where I became responsible for raw material and packaging for two different business large manufacturers, AFIA & USC. My responsibilities included:
Process: To implement procurement plans necessary for purchases. To ensure purchase requisitions in accordance with organizational requirements and/or budgetary constraints. To implement company methods of procurement. To provide supplier samples and/or demonstrations with management and/or user departments for developments.
Preparation of Solicitations: Develop/review specifications, performance terms, and/or acceptance criteria. To locate and select potential suppliers. To prepare competitive bids, quotations, and proposals with pertinent specifications, terms, and conditions. To manage and develop lists of recommended suppliers.
Supplier Analysis: Develop financing and leveraging strategies for purchases along with allocations. Evaluate competitive offerings to determine the overall best offer for purchases. Conduct supplier visits/evaluations to determine suitability. Recommend competitive offerings to management to determine the overall best offer. Measure supplier performance using rating systems and/or predetermined standards.
Contract Execution, Implementation, and Administration: Prepare and/or issue contracts/purchase orders. Obtain legal review and approval of contract when required as per LOA. Administer contracts/purchase orders from award to completion. Expedite deliveries and conduct follow-up procedures when necessary. Resolve contract/purchase order differences with suppliers. Resolve payment problems with suppliers and user departments. Review and revise purchasing practices to ensure their conformance with system, policies, and ethical principles. Manage files of agreements, and/or specifications.
Negotiations: Prepare for and develop strategies and tactics for negotiations. Conduct negotiations with potential and/or current suppliers to obtain maximum value.
Suppliers Sourcing: To source out potential suppliers, local & international, for required raw material & packaging.
Suppliers Evaluations: Conduct suppliers visits and evaluate production capabilities, supply command, financial strength/weakness, determinations to work with, etc.
Suppliers Developments: To develop new/existing packing, raw material or chemicals for new/existing supplier with quality departments, NPDs and production as per company established system.
Packaging Developments: Resolve quality problems with suppliers and user departments.
Develop/implement measurements for quality improvement and target setting.
Quality Issues: Resolve quality problems with suppliers and user departments.
Develop/implement measurements for quality improvement and target setting.
Financial: Develop raw material, packaging, and chemicals annual budgetary unit costs and recommend to finance department for management approval. To develop department annual budget and monitor/control it. To establish/develop payment process and ensure releasing of payments on/before due time. Resolve complex payment discrepancies and differences between invoices and purchase orders. Establish agreements and payment terms in accordance to company & financial requirements.
Supply Analysis: Conduct analysis and make recommendations to enable decision-making . Develop financing and leveraging for purchases.
Supply and Inventory Management: Management of Raw material store staff. Organize, control and minimize the storage of materials. Meet with appropriate departments to discuss current material inventories, and establish restock levels. Determine sources and reconcile inventory discrepancies. Handle obsolete/non-moving and rejected materials
Maintained internal & external relationship with users & suppliers.
Raw Material, Packaging, CAPEX, Services, Spare Parts & General Items
Responsibilities:
Manages commercial and supplier aspects of product development and sourcing projects. Works with team members on conducting general market research in various categories as well as research into potential suppliers, product specifications and resources. Conducts supplier analysis, evaluates potential suppliers, and manages the overall supplier qualification process, develops and create sourcing plans, requests for proposal, and other sourcing documents, evaluates and recommends purchasing and sourcing decision to management. Conducts the market analysis, sourcing plans & strategies, business allocation recommendations and all the supporting sourcing techniques: such as negotiation, bidding & inquiry processes... etc. Run the inquiries in ways that suit the company systems capabilities. Prepares Quality PVL/SAS aligned with procurement team as per the global standards SAS/PVL. Manages the sampling and product approval process for the project. Plans, directs, and coordinates the work activities and resources necessary for manufacturing products in accordance with cost, quality, and quantity specifications. Manages new product launching, consulting and the product approval processes. Negotiate agreements and agreement related duties. Identifies and cultivates new business relationships related to products and product development services.
Responsible for Purchasing department and Spare parts store. Working closely with the selected supplier and managing the companies procurement activities. Also providing leadership for the purchasing department and motivating staff to achieve maximum performance and efficiency. Making sure that the purchasing department works within all of the companies Operational Procedures.
Responsibilities:
Management of local purchasing of raw material & raw material warehouse to supply requirements for production and releasing weekly, bi-weekly and monthly orders according to MRP for Savola Edible Oils Co. & TASALI Co. To negotiate and maintain fixed prices for raw materials. Local Purchasing: Managed local purchasing department manpower and activities and secured buying local materials, ensured continuity of local supplies for non-interrupted production for SEO Factories. Local purchasing included Cartons, labels, PET bottles, Plastic Bottles, PVC shrink-wrapping, ink, and Printed Tinplate. Raw Material Warehouse: Managed and controlled warehouse activities of receiving and issuing packaging and raw material goods used for production. New Product Developments: Manage all New Product (packaging) Designs Development projects (NPD) with local suppliers. Solve all financial and quality issues and ensure all materials purchased are made within Savola standards and specification requirements. Liaising with local suppliers, marketing, planning, quality assurance, quality control, warehouse, and productions, to ensure fulfillments of user’s requirements according to standards and time-lines. Analyzed and evaluated suppliers performance, monthly, quarterly and annually and developed the suppliers to meet required quality, delivery timing and quantity requirements.
Achievements:
- Annual saving of over one million seven hundred thousand Saudi Riyals (SR 1, 700, 000) through raw material prices negotiations and self-initiated projects in addition to packaging improvements.
- Innovated new procedure for new packaging developments (NPD) that increased the number of NPD developed per year by 616% from average of 60 to 370 designs.
Based in a centralized business unit to control and monitor all regional branches to provide singular united strategic tactics for sales, marketing and merchandising of Savola Oils Co. and TASALI Co. products.
Responsibilities:
Launching new products and re-launch existing products of chocolates, confectionaries and rusk across the kingdom in all branches, to ensure implementations of company strategic plans. Making the strategies & methods to facilitate successful launches including target markets, displays plans, distributions and feasibilities, merchandising displays and materials. To train regional sales and merchandising staff in the regions on launch strategies, and to follow through to ensure successful launce as planned. Liaising with the business units heads, regional and key managers. Building and implementing marketing and sales plans across the kingdom. Allocation of sales volume targets, point of sales material volumes to regions, and assigning methods of displays.
Achievements:
Successfully launched Riva chocolate waver bar, Riva chocolate peanut bar, Riva chocolate 5-family pack, Racer chocolate bar, Striker chocolate bar, TASALI Rusk, and confectionary products such as marshmallow and Rawabi Ghee.
Responsibilities:
• Lead and managed the van sales team of one van sales manager and fourteen van sales & the merchandising team of one merchandising manager and tow merchandisers, which established feasible van sales routs, sales targets and collections strategies plus enabled best merchandizing displays and layouts
• Built the van sales manpower infra-structure in the southern region, KSA, and made the necessary recommendations to the central unit for the required strategies, which enabled this region to be the best in sales, distributions, and collections among all regions.
• Assigned feasible van sales routs, to ensure achievements of sales targets and coverage of key areas and enhance distribution in a wider area range for all products.
• Engineered new process and procedure, to accommodate sales of oils and Tasali products with one team.
• Tailored and implemented daily, weekly and monthly van sales target plans.
• Conducted market surveys to ensure success of plans and implementations and continuously reviewed distributions and sales progress.
• Successfully completed this project in four months, two months ahead of the assignment timing and then returned to my base in Jeddah as New Product Launch Executive.
Achievements:
• Utilized the strengths and power of van sales and merchandising teams and obtained the utmost of them.
• Identified and numbered all key retail outlets and the routs necessary for van sales to cover them.
• Improved the products distributions and displays that resulted in excellent feasibility and more sales.
Responsibilities:
Managed the southern region sales activities, van sales team of one van sales manager and fourteen van sales, the merchandising team of one merchandising manager and two merchandisers, four Key Account Officers, and three Customer Sales Representatives that ensure such activities are in line with company objectives, through effective in field coaching, field visits & monitoring. Managed merging the two companies’ branches, Savola Edible Oils and TASALI, in southern region into one branch and made the most appropriate recommendations and alternatives for the new structure. Successfully resolved all longtime pending disputes with key customers and opened new sales channels. Coached the regional field sales force to hit sales and profit targets. Supported best working practices in reaching agreed sales targets within the relevant product portfolio. Established Regional & Territory Sales & Profit targets in line with the company strategy. Prepared all required reports and conveyed them to the upper managements.
Achievements:
Successfully merged two companies branches, Savola Edible Oils & TASALI, and built the new structure as per the region needs. Built the van sales routs and strategies to achieve the best distribution channels with achievements of targeted collections. Liquidated 201, 000 cases of nearly expired products (3 months), with market value of SR 14, 070, 000.00 in two months’ time whilst maintained prices. Achieved the first collection award (SR 11, 000, 000) competition among all regions in only one-week period
Joined Savola as newly fresh graduate and started as a management trainee. Immediately, I was introduced internally to the different functions within the company and was responsible to submit reports to the National Sales Manager. As result of these impressive outstanding reports and within three months I was given a special assignment to accomplish in the southern region. It was Acting Regional Sales Manager and Retail Project Leader in the Southern Region.
- Scholarship from Ministry of Higher Education