Executive Legal Secretary
Walkers (Dubai) LLP
Total years of experience :14 years, 3 Months
► Working for the Insolvency and Dispute Resolution, as well as Liquidations Team, and handling day-to-day matters
► Assisting in the preparation of standard and complex Legal Documents for the Cayman Islands, Dubai International Financial Centre, and Abu Dhabi Global Market Voluntary Liquidations and Strike Offs
► Managing a range of functions like all travel arrangements, meeting preparations, inbox and agendas of the team, and booking virtual meetings around different time zones. Acting as a communication link for streamlined business operations
► Corresponding with Government Agencies and Clients with regards to filings related to Voluntary Liquidations and Strike Offs
► Handling Billing and assisting with a variety of complex Legal Administration Transactions
► Additionally, serving as a key member of the Fitness and Wellness Committee
► Instrumental in arranging and coordinating various International Meetings while effectively handling the fee earners' time
► Organised Global Business Trips and made necessary bookings for transportations, hotels, and more as per business needs
► Scheduled global catch-up calls between company offices, handled important documents pertaining to new client instruction
► Prepared, reviewed, and edited all billing narratives, coordinated with the Accounting and Finance Team regarding client invoicing
► Transcribed Digital Dictations/Documents and performed assigned tasks in line with the applicable working standards
► Efficiently recorded Work Reports into the systematic folders in Document Management System
► Systematically filed and scanned all incoming/ outgoing e-mails, liaised with other legal secretaries to identify and fulfil client needs
► Planned Summer Brunches, Iftars, and Sports Events for the whole firm as a member of the Sports and Social Committee
► Efficiently managed the Diary of 5 members of the firm including 4 Lawyers and the Head of Business Development (Central Europe); handled travel requirements for them and dealt with their expenses
► Diligently maintained and submitted various documents and files for EU submissions and client meetings
► Built and maintained cordial business relations with the firm’s clients while ensuring delivery of exceptional customer service
► Successfully organised all Antitrustitalia Events (www.antitrustitalia.it) with over 100 Clients and EU Commissioners
► Organised Trans-Atlantic Business Council meetings with 60+ participants in the Hogan Lovells Office on a quarterly basis
► Prepared and delivered accurate monthly bills, engagement letters and client correspondences within a given timeframe.
► Updated calendar, managed travel arrangements and monitored expenses of 2 partners and 3 associates.
► Responsible for transcribing, formatting, translating, editing, retrieving, copying and transmitting text, data and graphics.
► Coordinated and submitted all case files to both the European Commission and the German Federal Cartel Office.
► Undertook ownership of managing various aspects related to the Brussels 20 km Legal Run in the MWE office as a member of the Charity Initiative.
► Maintained and provided EU confidential and EU restricted files for the weekly Military Committee meetings and Political and Security meetings.
► Systematically organised new filing system for the Military Representatives.
► Maintained close communication with other EU Representations, managed critical information and handled telephone calls and daily emails.
► Preparing lessons for 10 - 17 year old students
► Training lessons in German and English
► Exam preparation
► Informing parents about learning status of their children
► Preparing minutes of EU Parliament meetings and
energy workshops
► Proof reading and layout of documents
► Translations in English, German and French
► Research into Waste-to-Energy in Europe
► Gathering information on upcoming legislation
and studies using the internet
► Updating database and participants lists for
meetings and the yearly congresses
► Assisting in the organisation of workshops and
conferences and their invoicing
Learning and Development, Professional Pathway
Paralegal Studies, UK law
Secretarial Functions and Administration
Exeecutive Trilingual Secretary, English German and French
English language and literature, German for foreign learners, religious studies, educational science.