Procurement Manager
Islamic Development Bank
Total years of experience :26 years, 8 Months
Accomplishments:
• Commanded the Procurement & General Services Division at the Administrative Services Department.
• Played an integral part in the development and implementation of the IDB procurement strategy and function.
• Elected as Core member of Procure-to-Pay (P2P) taskforce that established a new Corporate Procurement Policy and Procedures for consulting services, goods, and general services. Re-engineered procurement and supply chain functions, regulate all the rules/activities to be followed by procurement team, align with requesting departments, Finance Control Department & Internal audit to comply the process to policy and procedures from initiating stage until posting the due payments.
• Refurbished internal processes for procurement division, empowered and shared knowledge and best practice with all internal stakeholders, in addition to establishing new forms/templets for optimized process.
• Established a governing/ tracking system for all the incoming procurement requests and Bidding Evaluation Committee (BEC) activities.
• Partnered with Legal Department for establishing terms and conditions for IDB Purchase Orders.
• Resolved in cooperation with Finance Dept. and IT Department all the carry forward budgets from FYB 1435 to 1436H and solve the problem on SAP MM in 2017 which will guarantee carry forward transaction in smooth & correct way.
• Served as the IDB’s Appeals Officer in the event of appeals regarding procurement and contracting matters.
Key Projects to Credit:
• Implement a Fixed Asset new policy and procedures.
• Partnered with IT Department to provide IT Solution for FA management suits the new policy and procedures. As well as modify and design new PR types, PO layout.
• Physical inventory for all IDB premises to update and accuracy of asset records.
• Warehouse new process and guideline.
• Partnered with IT Department to provide new IT Solution for warehouse goods receipt and issue.
• New internal system for procurement team appraisal by scoring each member during the year on concrete basis to give equal and equity chances and motivate everyone.
• Instituted new mechanism for vendor management and assessment with scoring vendors performance and pre-qualify new vendors for IDB registration.
Key Responsibilities:
• Establishing and implementing cost effective/ efficient procurement, contracting and supply chain management policies, practices, processes & procedures in compliance with IDB regulations.
• Chairing weekly meeting with the PGSD team to facilitate issues, solve problems, knowledge sharing, discussing pending orders and requests, etc.
• Monitoring and reporting service level goals, key performance indicators, supplier/contractor performance quality as well as customer satisfaction criteria for procurement operations/ services and strategic sourcing.
• Developing and implementing plans and measure performance to ensure that customer service, procurement value, and cost savings goals are met/ exceeded.
• Drafting contracts, negotiating contractual agreements/ rates with suppliers/ contractors, ensuring appropriate terms and conditions are included to protect the interests of the IDB.
• Commanding the bid solicitation process including drafting and issuing RFQ, RFP, Bid Invitations, developing bid evaluation criteria and guiding clients on processes involved.
• Conducting research and performing cost analysis relevant to contracts to identify innovative solutions that support supply contracts optimization. Initiating, as SME, negotiations with local and international vendors.
• Entrusted with evaluation of proposals, bids, quotations, and awarding of contract awards within prescribed limits.
• Providing expert advice to departments on procurement guidelines, negotiation of procurement terms, and preparation of RFIs/RFPs and procurement contracts.
• Developing the Procurement team into a high-performance group, which consistently succeeds in providing smooth daily operations, outstanding service & value. Coaching them on relevant processes i.e. Invitation for Proposal (IFP), Requests for Proposals (RFP), Requests for Quotations (RFQ) & bid evaluation criteria.
Joined the organization as IT Purchasing Specialist, moved on upward career trajectories, promoted multiple times to the position of IT & Major Equipment Procurement Manager. Concomitantly entrusted with additional responsibilities as SAP Core Team Member in 2006.
Designation Chronology:
• June 2006 - August 2014: SAP Core Team, Material Management Module - Supply Chain Management
• May 2010 - August 2014: IT & Major Equipment Procurement Manager
• November 1999 - April 2010: Promoted from IT Purchasing Specialist up to Lead IT Procurement
Accomplishments:
• Member of AUC core team, successfully implemented SAP Project "Drive 2 Excellent" under IBM supervision; links the AUC financial areas into a full united electronic business environment, Go Live was 2007.
• Instrumental in introducing new and exciting solutions/methods to drive division’s performance to new heights.
• Established numerous office management functions, provided efforts in policy and procedures update and paraphrasing for SCM Dept.
• Established procurement strategy, linking strategic plans to the University-wide vision and growth plan.
• Managed all IT related procurement, budgeting, tendering, award functions for the University.
• Negotiated and prepared various types of purchases agreement to obtain the best value at a reasonable cost.
Key Responsibilities:
• Superintended SCM team to facilitate successful SAP implementation & rollout projects.
• Functional ownership of SAP MM, mentored AUC's departments to create Procurement Requisitions (PRs) on SAP system to Supply Chain Management (SCM), troubleshot SCM team's & AUC departments' daily problems on SAP.
• Customized and generated SQVI and standard reports on SAP MM module for the top management.
• Managed the purchase, disposal, sale and/or lease of equipment and services.
• Commanding entire lifecycle of procurement functions, right from planning, bid preparation, budget/ forecasting, contracting, negotiating - prices, quality, delivery, warranty, etc., purchasing agreements to invoicing and reporting.
• Researched technology, computer and related peripheral gear, computer software technology and applications, processing and system networking technologies for feasible equipment swaps, upgrades, etc.
• Finalized vendor lists for bids and quotations, analyzed bids to determine lowest response bidder that meets services, quality and delivery requirements, money checks, and compares quotations on bid terms.
Membership: • Member, Project Management Institute (PMI) - ID: 4759797
