Procurement Assistant
منظمة الاغاثة الاسلامية
Total years of experience :16 years, 10 Months
Preparing request for Tender analysis for open tender, close tender, bid evaluation, RFQ.GRNs, Contracts
Preparing Opening sheet (Invitation, Submissions, Vendors, Committee & Envelopes Opening).
Preparing Financial Tenders Analysis.
Updating Supplier List.
Preparing contracts and Annexes.
Preparing Conflict of Interest.
Preparing PCs minutes
Preparing SCMICHA official letters.
Preparing Awarding letters.
Preparing Technical Evaluation for Samples.
Assist in preparing the awarding letter, and NIMCHA letter
Preparing Code samples, Open tender analysis, and close tender analysis.
Archiving (Collect - classifications - preparing box files - labelling and tracking the tenders).
Helping Procurement staff in signing transaction.
Achieving other tasks and duties that assigned to us by procurement staff.
Working on tender analysis
Communicating the suppliers due to check and receive their tender's samples.
Following up the signatures for PRs, GRNs, bid evaluations, POs, tender Analysis.
Participate in developing marketing and promotional plans for the electronic portfolio.
Setting itineraries for the regions according to the geographical location of the commercial marketing team
Daily visits to the market and follow up of the work team in a physical and tangible manner on the ground
Work with the help of the highest results
Following up the daily and monthly reports of the work team and accessing from them a complete analysis of the market so that the management can take actual decisions, which helps in the process of promoting the portfolio and reaching the goal according to the company’s policy
Motivating the commercial marketing work team and developing a spirit of cooperation and harmony among the team members to work as one team
Follow up on the performance of the team always work on developing and maximizing the roles of the work team by doing training for the work team to reach the highest productivity on the part of the work team
Participate in setting the strategy of offerings within the brands to achieve the highest rates as well as spreading and achieving the marketing goals according to the policies set by the company
Presenting proposals and ideas that help in advancing the process to achieve the company’s and working on all observations and suggestions on the part of the work team
Supervising the marketing and promotional activities within the brands to reach the highest rates of marketing return
Creating a spirit of cooperation between each of the marketing team among them to maximize productivity
Providing the work team with the information, expertise and knowledge the need to perform work tasks in an innovative manner
Always striving to solve the team’s problems and always directing them to improve the work system, which allows the psychological comfort of the work team and to show more effort for the benefit of the system
Make a report on the presence of the company’s products and send it to the marketing coordinator on a daily basis
Make a daily report to measure and compare the display spaces of competitors in the market
Daily report on competitors’ movement
Conduct a comprehensive survey of one of the regions in order to study the presence of competitors
Follow up and discuss daily report with the work team
Following up the daily visits of the team members
Make periodic visits on an ongoing basis to follow up on the team
Ensure the accuracy of daily report
Follow up on the efficiency of carrying out work tasks
Create and manage annual plans and budgets
Improve revenue and sales expansion
Develop and implement growth strategies and research market growth opportunities
Manage daily business operation
Maintain budgets, optimize expenses, manage cash, and improve revenue
Set policies and processes
Evaluate and improve operations and financial performance
Oil Search Administration/Finance Assistant
From Jan 2014 To November 2018
- Help in preparing Good Purchase Orders (GPOs) for office Supplies
- Take responsibility for planning, coordinating and preparing for social events
- Help in obtaining quotations for office supplies
- Following up and completing the formalities for VIP lounge correspondence including letter, vouchers and keeping the record
- Following up to renew social security and tax card, commercial registration certificate and registration in chamber of commerce
- Help in purchasing and delivering materials that are related to office supplies
- Follow up tax authority to reimburse sales tax
- Help finance department in preparing the payment vouchers, checks and recording petty cash registers.
- Help finance department in providing documents to the auditors
- Archiving system for the custom documents and logistics files (hard and soft copies) and all shipments are properly documented
- Obtaining the approval for materials transfers between blocks that are operated by OSROY.
- Verifying the availability of materials and materials serial or part number that will need to transfer the sponsorship in customs authority records.
- Follow up subcontractors’ process to clear OSROY responsibility towards customs for materials under the umbrella of licenses operated by OSROY in Yemen.
- Responsible for clearing temporary imported materials in the name of OSROY licenses and obtaining all the approval and providing the customs with all the supporting documents to finalize the clearance.
- Responsible for establishing and updating logistics system to track the custom exceptions.
- Follow up the customs broker to obtain all the necessary approval for temporary and permanent exempted materials and equipment and update the materials tracking sheets.
- Check the materials in the warehouses.
- Follow customs broker to obtain the extension of contracts to complete the clearance.
- Follow up customs broker to re-export materials and clear it in the customs authority.
Dhakwan Petroleum Assets Protection work for Oil Search
From 2006 To 2013
- Daily check on vehicle for security reasons and additionally when the vehicle is left unattended
- Daily execute travel requirements as per date time program
- Report fault to the vehicles on two occasions in a timely manner
- Maintain a register of Logistics team Purchase Orders and Contracts
- Support Logistics department
- Support Administration department
- Support Finance department
- Obtaining the invoices from Mother Oil Companies such as Oil Search and others and submit them for translation
- Print the Import Exemption Form, submit them to Mother Oil Companies and their subcontractors for their approval and stamp on the Form
- Complete the formalities for Import Exemption Form in PEPA and Customs Authority for final approval of government.
- Clear the materials in customs entries by complete the formalities of releasing the materials from port or airport store and send them to clients’ warehouses on Vehicles.
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