Supply Chain Officer
Chemonics International
Total years of experience :10 years, 3 Months
Supporting Project Staff for deployment and implementation of KP specific district-level supply chain functions as per the project work plan.
Provide technical assistance in the implementation of work plan activities in close coordination with facility level staff of health and population welfare department of KP for improved basic health services and prevention of infectious diseases.
Assist district coordinator for implementation of activities as per the project work plan.
Provide technical assistance in capacity building of facility staff on data entry and consumption reporting.
Ensure regular reporting of products related to BHS and ID products their relative MIS to improve health logistics data reporting data visibility and data quality.
Assist the department to ensure proper handling and storage of products as per standard storage guidelines.
• Conduct regular visits to INL-P project sites identified by management for monitoring of progress on projects in coordination with Monitoring Manager.
• To liaise with the authorities and Community on ground as required.
• Participate in relevant trainings and workshop for the use of monitoring and data collection tools
• Manage and fill in monitoring forms/questionnaires either on paper or excel as indicated and ensure correctness and completeness of filled in monitoring forms/questionnaires;
• Submit completed tasks to the designated supervisor and discuss developments on daily basis;
• To promptly address issues arising during working time in consultation with respective managers or their delegates
• To perform any other duties as may be assigned by the supervisor
• Impart trainings to Federal, Provincial, District and Tehsil level users on vLMIS
• Develop training curriculum, agendas,
• Training evaluation form, pre and post-tests, job aids and educational materials to meet the needs of training.
• Ensure quality of Trainings
• Look after complete training administration and logistics.
• Any other task assigned by supervisor
Maintain Office Petty Cash
Monitoring vehicle maintenance / repair / fuel consumption.
Ensures Office Building and Equipment Maintenance.
Managing All Company events including training venues / Booking of rooms for accommodation at hotels for National Personnel / International experts and for training participants as and when required.
Organizes / co-ordinates logistical management in planning, implementation, and documentation of meetings, workshops, seminars and other activities.
Follow up with suppliers for timely submission of quotations
Coordinate with requester / vendor for finalization of specifications before issuance of RFQ's
Follow up with suppliers for timely completion of work orders
Coordinate and process service contracts for office equipment i.e. Generator, photocopier, fax and telephone exchange etc
Arrange and process printing material for meetings / workshops.
Processing all invoices from the vendors, service providers, consultants for the procurement / services rendered.
Ensure to complete support documents before submission of invoices to finance for payment.
Disburse per diems to meeting participants on need basis.
• Agency productivity(Ensuring timely payments, New Business Application, Follow up outstanding cheques, policies, Bank, monthly reporting to HO)
• Accounts
• Maintaining Daily Cash Collection Register and report to Accounts department.
• Receive payments from clients through (Cash, Credit Card, and Cheque).
• Daily correspondence with bank.
• Development and Training(Agency administrator, staff etc)
• Compliance with regulatory requirements(Ensuring agency employees, field force following company policy and procedures)
• Audit and compliance(carry out periodic reviews, share review finding along with action plan to management)
• Relationship building(customers, agencies and HO)
MASTER OF BUSINESS ADMINISTRATION-FINANCE