Logistics Controller
ACTED
مجموع سنوات الخبرة :12 years, 5 أشهر
As a Logistics controller worked under the direct supervision of the Country Logistics Manager and has functional links with the Country office’s FLATs and coordination, program and operations departments.
Responsible for the for evaluation of logistics internal control systems. In addition, the logistics controller is also responsible for Country review and gaps identifications in procurement, distribution, warehousing, communication, safety and security management.
Managed and undertaken the functions of Procurement and supporting OM in foreseeing operations, IT & Administration. Actively participated in Procurement manual draft preparation. Responsibilities include ensuring that control framework and strategy are well developed and sufficiently maintained, had worked across various specialist areas, providing support, guidance and professional procurement advice where required, ensuring that all procurement activities are conducted within the requirements and timelines. Also, worked in liaison with senior management team to improve procurement and delivery systems at central, provincial, and district offices and contract management.
Main responsibilities include providing a timely and cost-effective central procurement function, including acquisition of goods, civil works & allied services and services for all the operational related activities. Assist Operation teams in developing their procurement plans, consolidate them into a CPMU procurement plan on a quarterly basis.
Ensure that IMC receives the greatest value from its procurement activities by providing cutting edge trends, recommendations with analysis of prices, T&Cs, and other relevant aspects to the Senior Management, for quick decision making ensuring VFM. Few major procurement undertaken includes;
-Capital Works (Infrastructure/Civil Works Procurement as per PPRA & FIDIC rules)
-Civil works allied services (Design consultant, Topographical surveys & Third party inspection services)
-Staff Life & Health, and vehicles Insurances
-Recruitment & Consulting Services (External Auditor, Actuarial Services, MIS Project, ERP, Web development & Video graphic services)
Evaluated and measure supplier performance to ensure performance meets expectations, including lead time and contract commitments.
Procurement and Contract Management
Managed Logistical activities of eight projects through 11 Logisticians. Lead 31 different procurement contracts of worth approx. $ 3.817 Million and efficiently managed its deliveries from suppliers and distribution to beneficiaries, together with Program team.
Account for overall compliance with ACTED procurement procedures (Scenarios A, B, C, D and E). Follow-up the procurement, Validate the Purchase / Service Contracts for Scenario C procurement, along with Coordination.
Supervised and coordinate the entire procurement and supply chain, from reception of Order Form to final delivery. Communicating about Orders’ status, calling them for quality checks at warehouses and ensuring that deliveries from suppliers are as per sample/contract specification.
Stock Management
Ensured safety of stock and account for all program and non-program inventories through Logistics team and ensured compliance with ACTED procedures.
Kept regular updates of available stock, close follow up with supplier for their deliveries status and with Program for available stock for distribution.
Assets/Property& IT Management
Account for the overall compliance with assets, properties and premises management procedures, ensured its safety and effective use. Assessing the need for additional equipment / premise and coordinate with Country Logistics Manager/ Area Coordination for approval.
Regularly control the Asset Documentation and Asset List from IT Officer. Ensuring that proper tagging is down and on monthly bases physical verification is done (AST-05 & 06).
Supervising and securing effective use of the entire telecommunication and IT system, account for overall compliance and line managed IT staff.
Fleet Management
Account for the overall compliance with transportation management procedures. Maintaining efficient allocation system, assessing need for additional vehicles & rental trucks. Preventing any misuse of vehicles in regard of policies and controlling & securing Service Contracts with Suppliers of rented vehicles and trucks in timely manner. Ensuring that proper utilization of fuel is made, proper procedures & documentations are implemented.
Safety & Security
Ensure that the safety and security standards of ACTED staff (international and local) are appropriate and correspond to ACTED sphere of influence and context of operations.
HRM
Managing team One LO, five LAs& five STKRs, prioritize their works, enhance their capacity and appraise them.
Planned & arranged safe, efficient and cost effective means & routes of carriage of goods for several local & international clients, both from local & international markets.
Timely follow-up/ liaison with foreign suppliers on behalf of clients for the movement of goods according to delivery timelines for EXW/ CFR/ CIF / CPT / DDP / DDU shipments.
Maintained proper coordination with Freight Forwarders for timely collection of goods from procuring point, timely & smooth delivery at destination dry port/ airport / seaport/ client warehouses.
Coordination & Interaction with potential & prospective clients for submission of Inland, Air and Ocean freight quotations for worldwide designated locations.
Preparation of shipping documents & goods clearance at exit points in accordance with the customs requirements
Administering Terminal/ office setup and properly planning movement of Trucks/Trailers to efficiently utilize resources.
Budget Forecasting
Being the part of program management team run various Projects, analysed their budget & forecasting for the proper utilization of the fund into various Medical & Relief Deliverables.
Procurement
Led aprox. 10 contracts negotiations, collectively reducing overall cost. Did procurement of the field level & ensured the proper documentation as per Donor regulation.. Prepared procurement plans for goods to be purchased locally or through the Islamabad procurement department and anticipate lead times needed for transport and distribution. Has the honour to introduce procurement plan template, which is in use now.
Supply Chain Management
Implemented & ensured Merlin protocols to ensure on time and cost effective supply chain
management delivering through routing mechanism, Standard Warehouse practices, record keeping & stock movement. Responsible for the organisation’s assets & inventory at every health facility. Ensuring that its tracking, movement from one place to another, maintenance & record is being kept as per policy
Fleet Management
Overseen the fleet management at field level including the pick & drop of the staff to the concerned health facilities on time & safely. Suggested to Country Office for combined fleet contract which is done through tender & processed for 142 vehicle for whole country locations and saved almost 0.3 million US $ annually. Ensured proper utilization of fuel consumption of the vehicles & generators at every health facility.
Rehabilitation
Assessed the need of the rehabilitation/ refurbishment work in the health facilities. Drafted the scope of work BOQ, works bidding & supervision of the work (worth $ 0.87 Million) conducted by the qualified Contractors.
Security & communications
Ensured safety & security of the staff, organization’s assets & acceptance in the community. Collecting, analyzing and submitting security information to the head office. Be actively involved in security guidelines & timely updating Actors Maps & Matrixes.
I maintained the site’s non-medical activities including local procurement, vehicle and equipment maintenance and management in co-ordination with the SLO & PC. Also timely submitted logistical, financial and administrative reports as required Ensured that communications with Merlin security focal point is maintained whenever needed in coordination with the SLO & PC, ensured logistical systems and procedures are maintained and up to date in a timely fashion.
Ensured that office/house contracts are updated and properly filed and all rented property is kept in good order and is secure at all times. And ensure that all office bills (utilities etc) are paid on time.
Regularly updated electronic excel spreadsheets, contact lists of national staff, national and international NGOs, as well as all relevant governmental offices.
I provided administrative support to medical & health promotion staff with arrangements for meetings, trainings and workshops & maintain and file all NOCs/MOUs and contracts with Govt. or other external partners. Organized and minute the weekly staff meetings.
Properly managed daily activity reporting & health and nutrition program reports from eight medical mobile teams and two static units and maintained its record & shared timely with concerned stakeholders. Compiled data in the spreadsheet and developing various kinds of reports from it, as per the requirements of UNCHR & WHO
I maintained the leave management system, ensured all leave records etc are properly maintained and regularly updated, ensured that the communication flow to the regional offices is maintained.
Maintained adherence to Merlin disciplinary/ security policies & coordinate all staff grievances.
Represented Merlin field staff and closely work together with MoH and Camp management staff.
Maintained regular supply all required Stationary, reporting formats and IT equipment to the Field medical team. Properly managed the repair and maintenance of computer and office equipment, maintained an updated inventory register of all Medical and non-medical equipment.
I maintained the Time Sheets and processed payroll of the staff. I routinely assisted Finance Manager in utilization of monthly advances in accordance with monthly work plans & keep track of all project funds received, disbursements, financial obligation and advances.
Successfully resolved issues pertaining to payment of duties on procurement items, shipments and transactions & custom clearances, ensured with all administrative and logistical arrangements for meetings and conferences and seminars and handled all financial matters related to it.
I maintained up-to-date inventories of office and camp sites, maintained for the HQ Filling Management System and supervised the work of support staff. Undertaken other duties as required.
My CGPA is 3.38/4.00 secured about 75.6% marks, I have done my Bachelor in Business Administration & Information Technology Management.
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