Contracting & Procurement Coordinator - Drilling
Zakum Development Company (ZADCO)
Total years of experience :17 years, 4 Months
• Executed more than 250 medium size contracts for purchase of services, technology & products of up to USD 18M annually, with values ranging between USD 100K to USD 2M. Contracts were established on time and to specifications and as per company guidelines.
• Coordinated the development of requirements and technical scopes or product specifications.
• Negotiated with vendors on terms, conditions and prices. Achieved discounts on key contracts of 10% on average.
• Ensured validity of contracts and availability of funds to execute works. Initiated actions in liaison accordance with contractual processes for extensions, renewals, retendering or final reconciliation at completion or closure.
• Reviews, advises as part of constituted team, revised terms, variation order requests, change orders, in liaison with responsible management.
• Administered contractor’s reimbursement and valuation submissions, and coordinated with the Finance Division as required.
• Worked closely with operations group to maintain continuous database and follow up reports.
• Establishes and maintains an effective and efficient administration and communication system in accordance with Contract & Procurement requirements.
• Managed work allocation to over 40 vendors and service providers. Ensured minimum deviation from contractual award quote, service quality action items and on time delivery of services.
• Prepared contracts team dashboard for performance tracking & ensured team members executed their assigned tasks within the given KPI for task duration. Delivered reports and presentations to upper management in periodic meetings.
• Exceeded expectations with regards to PO delivery time, more than 95%. Contributed significantly to department overall KPI.
• Ensured 100% internal compliance with information required on executed POs.
• Coordinated vendor performance review in terms of contract execution, collected data and sent feedback to concerned teams.
• Successfully supported the launch of the use of the commercial ERP system for utilization by the department’s end users. Raised utilization level to 100% within the initial 6 months’ target period.
• Responded to all help tickets, ensured 100% closure rate within the target period as per the importance, criticality & escalation process.
• Supported on the job training for end users to become efficient with the web based software.
• Prepared weekly management report based on data collected from different sources & forms for performance tracking & improvement.
• Developed content and information for manuals detailing the required workflows through diagrams and other visual tools.
• Maintained CM database quality at 100% for all assigned records and information.
• Worked extensively on the enhancement, maintenance, and input / output of the internally developed web based manual.
• Supported the operations & delivery of projects for fours business lines including media, conferences & events, Jeeda, & Stylish. Total turnover of projects supported ranges between AED 200K to AED 1M, for government and non-government.
• Acted as buyer for the business units mainly for Interior design and exhibition services. Value of work up to AED 50K. Ensured terms and conditions of Purchase Orders are met for services and/or materials procured.
• Negotiated with suppliers and achieved discounts on projects (5% to 10%).
• Developed project action templates and used them for executing tasks, issued alerts and notices as needed. Coordinated with project personnel in expediting of purchase orders.
• Reviewed and approved supplier invoices for milestone payment terms of Purchase Orders within contractual terms.