Teeja Baby

Job Responsibilities as Credit Analyst:
 To control and maintain regional sales ledger within corporate guidelines
 Preparing and managing daily, weekly and monthly collection target, cash inflow forecasts and reporting to Management for monthly AR.
 Managing credit insurance for customers to secure credit sales recovery and turnover declaration on monthly basis.
 Account reconciliation and follow- up to ensure collections on/before due dates.
 Evaluation and creation of provision of bad debt accounts and minimize levels of customer portfolio overdue and bad debt.
 Ensure monthly processing deadlines are met as required
 Send out monthly/daily client statements/letters as may be agreed from time to time.
 Whenever informed about customer queries and disputes assess who should deal with them and assign them appropriately using the workflow system (on iScala), recording the information so acquired so far
 Meets accounts receivable operational standards by contributing information to strategic plans and reviews; resolving problems; identifying system improvements.
 Negotiation L/C, SBLC with local or international banks.
 Make sure to maintain/achieve DSO & Overdue targets set by HQ
 Build, strengthen and maintain relationships with customers and sales colleagues via the telephone and in writing
 Proactively manage outstanding debt collection to maximize cash flows and minimize risk. Priorities, plan approach and activities.
 Advise and inform sales management regarding the review of customer credit terms, producing credit rating reports, using credit insurance web facility and drafting and coordinating credit term review requests.
 Periodically carry out credit reviews on customer portfolio. Updating credit control management and sales management on credit situation (credit limits utilization, overdue, payment behavior, disputes) and advising on escalation and course of actions.
 Contribute towards the development of sound Credit Management policies.
 Follow procedures, authorization rules, predefined processes and general rules at all times, as defined by the Credit Control Policy
 Identify and appropriately action system and master data inconsistencies with relevant departments

Job Responsibilities as Sr. Accountant:
 Payroll execution (Offshore & Onshore) for UAE, Indonesia, Brazil, Uruguay & UK for all the management employees on a total payroll of $ 2.5 million for more than 2000 employees.
 Handling of Accounts Payables, Receivables General Ledger activities for UAE office (A/P, A/R, GL).
 Receive and verify invoices and requisitions for goods and services
 Managing all vendor payments and follow up with them as per the agreed credit terms.
 Manage cash application making sure all cash receipts are applied properly
 Post A/R data to profit/loss reports, balance sheets, income statements etc.
 Weekly credit control of outstanding event deposits and post event service invoices in ledger
 Preparation and reconciliation of the monthly income schedules to identify income to be included
 Updating and analysis of the monthly expenditure schedules to identify accrual and prepayments
 Managing company funds, overseeing the allocation of cash balance, loans and disbursement.
 Perform Bank reconciliation with 3 banks in UAE & other locations and prepare necessary documents / supporting / reports for audit purpose.
 Coordinate and resolve various issues with bank such as cleared check differences, bank fee anomalies, targeted balance calculations and enhancements to online services.
 Assist with testing and arrange final approval for system reports required for management, financial reporting and general ledger reconciliations.
 Preparing yearly & monthly office budgets & supports cash forecasting activities
 Preparing Variance report from Actuals on a monthly basis & follow up on various causes
 Work & support to the Financial Controller to ensure an accurate and timely year end audit
 Foreign Currency (USD / GBP / BRL / BHD / EURO) reconciliation on a daily basis and checking with foreign banks
 All bank related transactions from creating a corporate account and its management & follow-up.
 Managing & Processing reimbursements claims (payroll / Medical / Travel / Accommodation etc)
 Executing the general ledger group to ensure all financial reporting / MIS deadlines are met.
 Maintain & update accounting processes / work flows / forms / formats for department
Responsibilities as Sr. Administrative Officer:
 Manage all government transactions ( Company Registration / Trade License / Audits etc)
 Manage Facility Management / House Keeping / Du / DEWA / office interior / Reception etc
 Ensure & manage procurement of office stationery / pantry items on monthly basis
 Manage leave / attendance / annual leave travel / health insurance etc for all employees
 Coordinate & manage travel / accommodation / visa related arrangements thru vendors
 Provides historical reference by developing and utilizing filing and retrieval systems.
 Implementing & Advises staff regarding the handling of non-routine reporting transactions.

 Generating Quotations, Invoices, BOQ and Receipts
 Following up with the Invoices of the Clients and coordinating with the collection of cheques.
 Managing, Maintaining & Updating company funds & financial activities
 Cheque preparation and updating in the system.
 Bank reconciliation & correspondence.
 Organize all personal bank statements, insurance and other personal documents of the employees and the company.
 Payroll management including employee benefits.
 Responsible for Collection and Checking of Invoices from the suppliers.
 Solely Responsible for the Purchase of Materials for the respective projects as and when requests come in.
 Follow up with the suppliers and ensure the delivery of materials within the time frame.
 Manage the purchase of office stationary and automation.
 Preparation of reports on Daily, weekly and monthly basis up to finalization

 Responsible for Collecting, Checking and Forwarding Invoices and LPOs for Payment Process
 Acquire signature from senior level manager.
 Following up with the Invoices of the Clients and coordinating with the collection of cheques.
 Preparing and maintaining internal and external cheques.
 Maintaining the leave record of the department.
 Requesting and clearing Quotations as per budget.
 Ordering and keeping stock of office stationery.
 Scanning, Faxing, Mailing and Filing all documents.
 Organizing the documents in the system for easy and convenient access.

 Managing and scheduling internal and external meetings,
 Organize all personal bank statements, insurance and other personal documents of the employees and the company.
 Handle all administration and related responsibilities like purchase and keeping stock of office stationary.
 Actively been involved in representing the company in GITEX.
 Following up and coordinating with clients on their requirement.
 Conducting interviews Documentation of employee history / Visa processing.
 Organizing Induction programs/ training Courses.
 Generate invoices/receipts, Payables/receivables, Banking correspondence, Petty cash management

 Claiming the Rebate Amount
 Allotting work projects within the team
 Meeting clients, Preparing Reports on a daily basis on the team.
 Knowledge Transfer- Training the new recruits
 Maintaining the attendance record of the team