Head of Sales Scheduling and Invoicing + Cadetship Program Orginizer
Yemen LNG
Total years of experience :19 years, 11 Months
1. 1. Planning the program activities and other operational requirement (Timeline, Budget, Other sources required).
2. Arranging all activates of the cadetship program (A-Z).
3. Working directly with the Academies and the sponsors of the cadetship program.
4. Working directly with candidates applying for scholarships and internships.
5. Create the required database program (Candidates database, Finance tracking, ex)
6. Responsible of database records management of alumni and students.
7. Generate student reports and statistics from database.
8. Maintain foundation scholarship files.
9. Works closely with foundation accountants on scholarship distributions.
10. Maintain schedule of deadlines to ensure tasks are done in a timely efficient manner.
11. Prepare and handle all aspects of mass mail outs regarding scholarships and student notifications or events.
12. Schedule and conduct professional development seminars, career fairs, student dinners and other events that may arise.
13. Arrange for and participate if needed in meetings and conferences.
14. Participate in foundation board committee meetings as needed.
15. Attend quarterly foundation Board of Directors meetings to report on scholarship programs.
Inventory Management:
1. Liaising with the production department to ensure that the production level and the quality standard of product is in line with the delivery agreement.
2. Ensure that all planning and scheduling processes, methods and systems are functioning in accordance with the requirements and expectations defined by the Project common planning and scheduling guidelines.
3. Develop and implement plan according to actual progress curves. Reports and analyses monthly deviations from plan. Evaluate allocation of resources and provide recommendations to maintain required progress.
4. Record and update the cargoes shipments also the daily production rate to reconcile the inventory level.
5. Analyze data to anticipate future needs.
6. Support sales and delivery scenario planning, risk assessment and management processes as needed for schedule risk analysis as directed by the Management.
Planning and Scheduling Management:
7. Negotiate directly with buyers about the cargoes delivery plan (Monthly, Yearly).
8. Create and develop the Annual Delivery Program (ADP) of LNG Cargoes
9. Define roles and responsibilities for planning and scheduling activities.
10. Proactively develop relationships, identify opportunities to add value, and engage team members as needed.
Reporting and Invoicing Management:
11. Prepare and release all required documents and production, cargoes delivery and inventory level reports.
12. Issue all required scenarios to achieve th
13. Update all concerns about the daily, weekly, monthly, and yearly level of delivery and production activates
14. Coordinate with the Commercial and Production teams to develop the 90 days' schedules of delivery which is part of the agreement with buyers.
15. Liaise with all team leaders to communicate required completion dates and interface with responsible parties.
16. Auditing Invoices and LNG sales documents.
17. Auditing all exporting certificates of cargoes delivered (Quantity and Quality documents, bill of lading, certificate of origin….).
Others:
18. Create some tracking systems to follow up the movement of production and the delivery program.
19. Working with the shipping department to coordinate the Fleet Management by scheduling the vessel to add the highest value for its movement and maintain some free windows for chartering.
1. Issuing/ Supervising APT team to issue airline tickets, hotel vouchers and transportation means for more than 500 passengers within the loop of Yemen LNG in yearly basis.
2. Manage the Corporate Travel Liaison and corporate travel coordinator’s daily activities monitoring the accountability and completion of department’s objectives.
3. Recommend updates to company travel policy as needed to reduce cost, improve services, or implement best practices to increase efficiency.
4. Manage the technical resources, operating procedures, and production reports regarding the department’s travel and meeting management services.
5. Create all logistic and sales reports related to the matrix delivering impact, analytics tied to key, performance indicators of department staff, company travel trends, and meeting costs.
6. Manage corporate travel program vendors, contracts, department obligations, relationships associated with travel and meeting management services.
6. Contract negotiations, including but not limited to securing, maintaining competitive corporate rates for hotel, car, airline, and meeting related expenses.
7. Content management of the company Travel and Meeting Management Portal.
8. Prepare all required traveling and financial reports and analysis study.
MicroMaster Program in Supply Chain Management program provided by by EDX and MITx as a MOOC program
I have some professional courses in Travel management, Supply Chain Management, and LNG commercial management.