Project Control Management
Technip Energies France
Total des années d'expérience :14 years, 5 Mois
Supports Project Control Management and Contracts team.
Prepares the Milestone Completion Form and upload in Sharedrive.
Prepares the Weekly & Monthly Progress Report and upload in Gaia System.
Prepares the Roster & Monthly Schedule for the team.
Process the Reimbursement / Expense Notes and Visa to HR.
Support Business Unit/ Department using expertise and knowledge on various aspects (e.g Selecting and acquiring new resources required for government projects. Save profiles received from Outsourcing Company and upload profiles for corresponding requirement in Resource Management Information System). Screen CVs and arrange interview schedules with Project
Managers/ Head of the Department.
Responsible for Onshore & Offshore Resource and Workforce Planning.
Responsible for creating Service Request and Contract Work Request (CWR). CWR is a document summarizing the total number of resources and estimated amount of the project in the particular
period of time. Review SR before sending it across for approval.
Responsible for resource mapping in Resource Management Information System. This is identifying resources project assignment in approved CWR.
Facilitate business case preparation, reviews cost-benefit and return on investment analyses and
support in approvals’ coordination.
Coordinate with IT team regarding the onboarding of the onshore and offshore resources for their
email account, Microsoft Team, telephone, and other required software.
Responsible for the newly onboarded resources for their Safety Induction and provide their ID
badge.
Review, analyze and correct Onboarding and exit information of Resources.
Responsible for staff augmentation and posting a job requirement in the Naukrigulf. Saving profiles
in the recruitment shared drive for each required job role.
Responsible for preparing invoices for the client & invoice validation from the vendor to provide an assurance that certain project invoice is correct. All information should have matched the approved
CWR of the resource working on the project.
Demonstrated capacity to provide support for management staff including coordination of tasks,
projects and processes for the effective business operation.
Provided support for the Head of Enterprise Applications and for by maintaining detailed records,
track and follow up action items.Maintain complex and confidential files and record keeping systems.
Provided support for the Head of Enterprise Applications and for by maintaining detailed records,
Maintain complex and confidential files and record keeping systems.
Responsible for supporting dynamic nature of event and venue management project office support
for the ICT delivery program.
Maintaining and submitting to finance the Invoice Report.
Maintaining the Outsourcing Resource Summary.
Maintains CV databank.
Request to send to Supreme Committee.
Formatting CV of the required resources and prepares a Staff Approval
Responsible for the exit clearance of the onshore & offshore resources, returning of ID badge,
making sure that all assets given to these resources were returned.
Support in formulating and maintaining PMO support strategy, processes, procedures, tools and
techniques in line with corporate standards.
-Administration
Identifying and managing databases of Technology / Service Provider and Small & Medium
Enterprise.
Make sure to meet a Target KPI on every session & events.
Brings a new Service & new approaches, works with Stakeholders, Partners & Service Providers &
makes sure that there is a SMEs that is digitally transformed in a quarterly basis.
Acquiring customized costs and packages offers from Service Provider to help and support Small
and Medium Enterprise to digitally transform.
Manages the linkages of Small & Medium Enterprise and Service Providers. Support the Small & Medium Enterprise like farms, pharmacies, clinics, hospitals, small groceries, & sanitize company to digitize their business by adopting having a website, online shopping, home delivery, online
payment gateway, and having an app.
Update the Company profiles, product catalogue, logos in the web portal and archive in drive folders
and make sure to update in the godigital website.
Update the DTSME (Digital Transformation of Small & Medium Enterprise) Calendar.
Created a Cisco Webex account for our valuable service provider and guide them how to schedule
their event/ session in Cisco Webex.
Support Digital Incubation Center, Tasmu and Ecommerce team.
Maintain the session planning checklist such as the confirmation of Service Provider for specific date of each session/ events, facilities venue bookings, Collaterals/E-invite/ Poster/ Social Media Images Template shared with Marketing & Communication Department, PowerPoint Quality Assurance & Social Media & Images execution by posting from MOTC Marketing & the Service
Provider and make sure before the session to coordinate with IT support the sessions/ events.
Maintain the go digital performance to meet the KPI Unique SMEs on a daily basis.
Research and make a report for New Service/ Technology Provider, Digitization Practices of SMEs, New Qatari Speakers, Motivators, & Influencers, and New Services to improve the DTSME
program.
Schedule a meeting with the startups incubated in Digital Incubation Center, and assess the
products/ services offered and update the excel of startup information accordingly.
Make a daily progress report, and prepares a weekly report.
-Marketing:
Coordinating and executing all marketing campaigns.
Executing requirements for each specialized program and it’s marketing needs.
Maintaining program value and relationships with organizations especially
Service/Technology Provider and Small & Medium Enterprise (SME).
- Event Coordination/ Execution:
Working closely with Service/Technology Provider to maximize the performance of specific
sessions / events, launching, and new initiatives.
Planning and executing events / sessions/ workshops by creating timeline with attention to time
constraints.
Researching topic in terms of Ecommerce, Website & Cloud.
Create drafts of emails, memoranda, letters, reports, and other written material for the President and for the Board of Chairman.
Manage agendas/travel arrangements/appointments etc. for the business leaders.
Responsible for Procurement Activities like the Suppliers Invoice, Supplier Payment Receipt, Delivery Note, Quotation, Purchase Request and prepare Purchase Order.
Assist in interpreting policies, rules, and regulations in response to inquiries and refer inquiries to some appropriate personnel.
Responsible for HR Activities like leave request, gate pass, daily reports, project attendance, personnel registry, food allowance
Coordinate meetings, including agenda development, and arranging technical support
Provide administrative to a business leaders.
Responsible for issuing project invoices to customers and partner invoices clearance process and status reports.
Control and monitor all projects regularly to ensure that milestones are met as planned & maintain positive cash-flow.
Takes Director Approval for client & vendor invoicing, Business Cases, Purchase Requisition, Petty cash / Application for Payment of resources for Government, Managed Services, E-Learning, Customs, Application Services, Technology, Business Intelligence & Analytics.
Maintaining the Proposal/Contract Document, PO, SOW for all projects.
Vendor Management and Resource Management/ Workforce Planning.
Coordinates with Immigration Services regarding the Visa of Offshore Resources from Malomatia India, Oman, and Egypt. Coordinates with the General Services regarding the Ticket, Accommodation, Transportation Allowances of Offshore Resources.
Raise GS/PO requests as per requirements in the ERP system/ Sharepoint.
Coordinates with Legal, Procurement, Sales, Finance Department and Business Unit.
Support on Resource Management (Offshore Services), Document Controlling and store it digitally and maintain records as per company requirements.
Focus on client satisfaction, People Development & Operations (Client relations). Complete Financial support for ongoing projects management, Claims & Timesheet Management, Vendor Management, & Project Status.
Store & Maintain repository of company confidential information like Project Files, Proposals, ORF, Contracts/SOW, MSFA & LOI, Revenue/Cost Sheets, LOI/PO, Business Cases, Vendor Agreements, Client Invoicing etc.
Works independently on day-to-day activities of file management and system, which includes setting own priorities within user requirements.
Ensures that all activities are carried out consistent with good commercial practice and highlights any potential or urgent communication to specific department.
Prepare monthly and weekly pending correspondence Reports for review to project team.
Scan Local Purchase Order (LPO) for Project Epic for Potable Water Supply to Umm Bab, Jaleha, & Khatiyah North to be submitted to Project Manager and Head of Oil and Gas for review and approval.
Handle inquiries, and direct them to the appropriate persons according to their needs.
Make reports and compose, type, and routine correspondence and send it to the client.
Assists the Head of Oil and Gas, Head of Civil and Infrastructure, Project Control Manager, Contracts Manager, and Head of Document Controller.
Support HR team through formatting the CV of the newly hired employees into Medgulf Format.
Coordinate with Accounts Department & Site offices by controlling Invoice Number and Serial Number use for different letters and invoices for different projects to be sent to the client.
Receive invoices, letters, transmittals and other documents. Log-in it at Microsoft Access system and distribute it to the proper person.
Control issuance of document numbers including maintenance of proper document registers like letters and invoices for civil and oil and gas projects.
Fill up the necessary document using electric typewriter for submission of tender to the clients.
Assist the Estimation Team to prepare and finish the Bill of Quantities (BOQ) for submission.
Registering all incoming and outgoing correspondences, MoM, & technical submittals for easy tracking.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Scan and save in server all received copies of documents. Reproduce it when needed and instructed and maintained confidentiality of documents received.
Set up document control filing system in by organizing, labeling, indexing.
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies; evaluating new office supplies and verifying receipt of supplies.
Make sure that the approved documents and drawings are given to the appropriate staff.
Provide clerical and administrative support to management as requested.
Other administrative tasks as assigned.
Compose, type, and routine correspondence, and reports.
Handle petty cash for the visa processing of the company, and for replenishment of office and kitchen supplies.
Prepare and submit monthly liquidation expense report.
Arrange meetings or appointments.
Open, read, route, and distribute incoming and outgoing emails.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Scan and save in server all received copies of documents. Reproduce it when needed and instructed and maintained confidentiality of documents received.
Assist and coordinate with PRO from time to time.
Performed other administrative tasks as assigned.
Managed all the customer accounts such as sales and purchases
Maintained files and compiled the records of business transactions
Maintained confidentiality of documents and information received
Delegated responsibilities to staffs to meet company's expectations
Responsible for typing letters, reports and memos
Responsible for taking and conforming appointments
Attended phone calls and telephone inquiries
Received emails (documents, correspondence).
Managed all the customer accounts such as sales and purchases.
Maintained files and compiled the records of business transactions.
Maintained confidentiality of documents and information received.
Delegated responsibilities to staffs to meet company's expectations
Responsible for typing letters, reports and memos
Responsible for taking and conforming appointments
Attended phone calls and telephone inquiries
Received emails (documents, correspondence).
Managed all the customer accounts such as sales and purchases.
Maintained files and compiled the records of business transactions.
Maintained confidentiality of documents and information received.
Delegated responsibilities to staffs to meet company's expectations
Responsible for typing letters, reports and memos
Responsible for taking and conforming appointments
Attended phone calls and telephone inquiries
Received emails (documents, correspondence).
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