Office Manager
EuroTech ME
مجموع سنوات الخبرة :14 years, 2 أشهر
This company is an IT consultancy company operating in Dubai. Reporting to the CEO I am responsible for organizing and supervising all of the administrative activities that facilitate the smooth running of an office.
Main responsibilities:
- Handle and delegate incoming calls and emails
- Manage and maintain company accounts including providing monthly reports
- Manage filing systems
- Run errands for the CEO
- Maintain the calendar for the CEO
- Set up and attend meetings
- Arrange for courier services
- Gather various information requested by the CEO
- Follow up on tasks in a timely manner
- Making myself available at all times to the CEO, which involves out of office hours
- Establish standards and procedures
- Record office expenditure and managing the budget
- Organize the office layout and maintain supplies of stationery and equipment
- Record information in excel spreadsheet such as for example customer contact information and expenditures
- Oversee the recruitment of new staff
- Manage the staff’s annual leave
- Handle visas and other licenses related to the company
- Arrange for company rental cars
- Manage different contracts such as for example employment and supplier contracts
- Ensure personnel files are up to date and secure
Main achievements:
- Being able to quickly learn the processes of obtaining different visas, licenses etc.
- Constantly find new ways of improving the organization
- Become more familiar with different accounting software systems
- Exceed my personal as well as my managers expectations
- Honed skills of prioritization and being able to deal with urgent matters at a drop of a hat
This company is active in the property market in Dubai. Reporting to the CEO I was responsible for sales and rentals in Dubai Marina and was handeling in average 80 clients per month.
Main responsibilities:
- Finding objects
- Negotiating
- Advertising and marketing
- Attend different client meetings and showings
- Arranging contracts
- Handle payments
My main achievements:
- Completing the real estate regulatory agency (RERA) course to become a registered broker
- Making my first sale
- Getting internal awards for most listings (amount of listed objects per month)
- Getting internal awards for most closed deals (amount of closed rentals and sales deals per month)
- Maintaining a high customer service
Reason for leaving: I want to seek new challenges within another line of work.
This company was active exporting cars from Latvia and import and sell them in Sweden. I was the founder and CEO and had one copartner.
Main responsibilities:
- Find objects in the exporting country
- Negotiating
- Handeling all documentation for the export
- Arranging transport for the export
- Advertising and marketing
- Prepare contracts
- Handle payments
- Handle the company's finances and reporting
My main achievements:
- Start up a new company from the start for the first time
- Finding a good procedure for working with the different authorities in both countries
- Getting a sense of a new market very quickly
Reason for leaving: Relocation due to transfer of my husband's job to UAE.
This company is active as having outsourcing operational centres across the Baltic states. Reporting to the team leader for the whole Dell Team I was working for I was responsible for small and medium sized enterprises (SME) in the Nortic countries.
Main responsibilities:
- Working towards getting unpaid invoices to be paid
- Handeling litigation processes
- Handeling billing mistakes
- Handeling credit notes
- Cooperate with the Dell sales and techincal team for technical problems as a reason for the unpaid invoice
Main achievements:
- Going from only being responsible for SME in Sweden to become responsible for all the Nordic countries and an a regular basis arrange meetings with those responsible for different areas in the different countries
- Teaching new employees
- Continuesly improving my KPI's
Reason for leaving: The Dell department was relocated to another country.
Aug 2009 - Dec 2009 Mid Sweden University Course in English
Jun 2009 - Aug 2009 Mid Sweden University Varied extra courses in economics
Aug 2005 - Jun 2009 University of Stockholm Sweden Master degree in economics