Executive Secretary
Saudi Arabian Japanese Pharmaceutical Company Limited
Total des années d'expérience :16 years, 5 Mois
● Performed a wide range of daily administrative support to the CEO related and not limited to calendar management, travel arrangement, meeting preparation, communication and correspondence, document management, office administration, liaison and relationship management, event coordination, expense management and personal errands, etc.
• Served as a company secretary/focal point in liaising with Holding Executives, Subsidiaries, Shareholders, and key stakeholders from (KSA, GCC & EGYPT) for smooth communication and business requirements arrangement.
• Coordinated and arranged daily meetings, Management team meetings, Board & Shareholders meetings, and Offsite leadership team workshops accordingly.
● Served as a focal point for all service requests/job orders from ADNOC staff using the CAFM System.
● Prepared and coordinated Specialize Service Providers' PPM Schedule using the CAFM System.
● Prepared the Temporary Entry Permit / Access Request of all Specialize Service Providers
● Liaised, assessed, and coordinated Method Statement & Risk Assessment with all SSPs.
● Assisted the Specialize Service Providers in obtaining approval for Permit to Work.
● Prepared compliance statements of all Specializes service providers.
● Prepared Mechanical and Electrical condition survey report.
● Organized EJADAH staff training provided by specialized service providers.
● Worked for 3 Hospitals of HMG in Riyadh where I served as the primary point of contact in initiating coordination and follow-up procedures for the Hospital Commissioning and JCI Accreditation project.
● Promoted as Executive Assistant in June 2012.
● Part of the Commissioning Team under the Leadership of the Vice President of Hospital Affairs’, who is one of the HMG leaders behind the successful opening of a new multi-specialty hospital in Arrayan with 244 beds capacity in 2010 and Al Takhassusi District with 236 beds capacity in 2012.
● Part of the Quality Team under the Leadership of the Vice President of Hospital Affairs’, who is behind the successful Accreditation and Re-accreditation achievements of the 3 Hospitals (Arrayan, Qassim, and Al Takhassusi) from Joint Commission International in 2013.
● Provided administrative support to the Operations Manager who manages 6 branches
● Managed and assisted over 300 operations staff with personnel-related issues
● Prepared daily breakdown reports of all operational and non-operational vehicles
● Prepared quotation as per required specification requested by the client
● Computed and checked overtime of all Operation Employees
● Prepared Daily Operation Schedules and gathered the stock items available in each branch
● Arranged and applied staff/vehicles to acquire special access for critical areas managed by Aramco.
● Provided clerical assistance and ensure the smooth running of the office
● Received calls and/or greeted customers, took and relayed messages, responded to requests for information, or directed caller/s to appropriate individual
● Managed the day to day calendar of the staff
● Handled the reception desk, scheduled appointments, typed and sorted correspondence
● Computed and checked Overtime of the staff
● Our group received special thesis awardee recognition for the Commission on Higher Education Tracking System we developed for Faculty, Institutional, Curriculum Program and Enrolment and Graduate Profile of the 56 Higher Education Institutions Region IX.
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