Ajay Mathew

MIS Report, Controlling Financials, Monthly Closing of accounts and preparation of daily, weekly and monthly MIS, P&L, VAT, Balance sheets, Forecasting, Budgeting, Accounts Payables and Receivables etc.

• Lead an 8-member finance team overseeing Accounts Payable, Receivable,
Treasury, VAT, and audits.
• Spearhead year-end closing processes, prepare monthly financial statements,
and manage budget vs. actual variance analysis.
• Streamline payment processes and enhance supplier relationship
management, resulting in improved payment terms and cost savings.

 MIS Report Monthly Closing of accounts and preparation of daily, weekly and monthly MIS, P&L, Balance sheets, Cash Forecasting, Budgeting, Accounts Payables and Receivables etc.

 Monitoring the day-to-day Financial and HR related operations within the company (Policy Making, Payroll, Invoicing, Advances, Bonus, Sales Commission, TDS, EPF, leave other transactions) and to resolve issues if any.

 Banking and Funds Management, Daily Fund Monitoring, Proper Utilizations of Fund & Monitoring Pay-outs, Forecast cash flow positions related borrowing needs, and available funds for pay-outs & investment. Liaising with Bankers for fund related matters.
 Auditing Co-ordinate with auditors & fulfil their requirements for statutory compliances under Statutory audit, Internal audit and GST audit.

 Statutory Compliance Monitoring GST, TDS &, Income Tax and Return Filing on time. Liaisons work with CA Firm & Compliance Firm.

 Participating in Govt. Tender and supporting sales.

• Directed financial operations including MIS reporting, P&L management,
budgeting, and financial forecasting.
• Implemented robust internal controls to ensure compliance with statutory
requirements, including GST, TDS, and income tax.
• Managed banking relationships, optimized fund utilization, and improved cash
flow management.

 Finance Control - Controlling in & out of Finance. Keeping excess funds as deposit whereas in case of requirement, arranging through various channels such as loan, collection from customer within month etc. Controlling payments to vendor as per the forecast. Planning countermeasures for un-forecasted payments. Follow up for increasing the collection from customers during the month.

 Financial Analysis - Analysing the Cash Forecast (Daily & Monthly Basis) for the variation between Actual Vs. Forecast, and Actual Vs. Business Plan and reporting to the management. Analysing P&L and B/S for variation and counter measures for its improvement.

 Treasury Operations - Transferring of funds from one bank to another as per the requirement. Booking & controlling FX Deals with banks/Panasonic Finance Asia(PFI), Malaysia. Issuance & Controlling Bank Guarantee. Reconciliation of various bank accounts on daily basis. Liaising with banks for incoming collection from customer and outgoing payments to vendor. Follow-up for 100% collection from customer against last month Account Receivable / Other receivables. Collecting Bank Balance confirmation from various banks (including Representative Office) on quarterly and yearly basis.

 SOX Audit - Preparation of report, handling of documents and recording of Transaction related to bank / vendor in SAP as per Japan SOX Compliance. Preparation of various reports as per the requirement from Panasonic Head office Japan.

 Accounts Payable - Checking and booking of invoices related to various types of vendor viz General, Shipping, Advertisement and Staff Claims such as Entertainment etc. Checking and approving claims from employees towards their Business Trip through in-house software “eTravel”. Accruals and provision on monthly and yearly basis.

 Accounts Receivable - Continues follow up for 100% collection. Discussion & reporting to the management critical cases and countermeasure to cover the short fall.

 Representative Office / Branch Office - Checking and updating all expenses incurred in Egypt and Nigeria representative office. Checking, coordinating and directing in preparation of the budget and yearly business plan. Checking contracts, analysing and preparing reports to get it approve from Legal Team and Management.

 Month End / Year End Activity - Various reports and analysis as per the requirement from Panasonic Head office Japan on monthly, quarterly and yearly basis.

• Managed all treasury operations including cash management, bank
reconciliations, and FX transactions.
• Led financial analysis and reporting, identifying key trends and advising
senior management on financial strategy.
• Ensured SOX compliance, preparing detailed audit reports and maintaining
accurate financial records.

 MIS Report & Analysis - Sales report for management & suppliers on daily & monthly basis.
 Employees Related - Attendance scrutiny, Salary computation and calculation of commission.
 Others - Monitoring Daily Cash Collection from sales. Follow up for collection. Handling Daily petty cash. Bank and Supplier accounts reconciliation, coordinating between stores, purchasing department and comparing the stores with stock register, recording of transaction in accounting software Peachtree.

• Managed daily accounting operations including sales reporting, payroll
processing, and cash collection.
• Conducted bank reconciliations and coordinated with suppliers to ensure
timely payments.

 Agriculture Insurance Company of India Ltd - June 2004 to Sep 2005 - Responsible for the Book Keeping (both manually & on Oracle 8i based Accounting Software) up to finalization of accounts on monthly and quarterly basis. Computation of Tax and Salary. Responsible for preparing Budget and monthly bank reconciliation.
 Kerala State Handicapped Person’s Welfare Society - August 2003 to May 2004 - Internal Auditing & Maintenance of Books of Accounts in Tally. Finalization of accounts maintained at H.O, along with its five Branches spread across Kerala for the Financial Year 2003-2004.

 Trivandrum Tennis Club - May 2003 to July 2003 - Assist in Rectifying Books of Accounts on account of Sales Tax Departments query. Computerization & Finalization of Accounts, Internal Auditing.

• Assisted in bookkeeping, tax computation, and finalization of accounts.
• Played a key role in internal audits and the rectification of financial
discrepancies.