Assistant credit control manager
Mondelēz International
Total years of experience :15 years, 9 Months
Responsibilities
•Monitor the credit granting and updating process, run and review customer exposures to release sales orders and forwarding to management in details for their approvals as per company matrix on daily basis.
•Generation and review of customer aging, arranging meeting with sales team regarding customer’s overdue, collection commitments against overdue and market visit plan and sharing mints of meeting with management.
•Preparation of cash collection forecast based on commitments of sales team, updating on weekly actual collection against forecast and submitting to management.
•Collection of Cheques from sales team and depositing in bank, allocation of pre posted payment, credit & debit notes against due invoices and forwarding the details to MBS (outsource) for system action, updating payments in aging on daily basis.
•Generating and Forwarding SOA to customer on monthly basis through sales team for the confirmation of balances and reconciliation to resolving the discrepancies.
•Personally visiting 15 to 20 customers on monthly basis to establish good relations, follow - up for payments as per agreed schedule with sales team on monthly basis.
•Physical verification of all D/E items and documents from customer, preparation of log file D/E items after approval as per company matrix.
•Weekly meeting with sales team for the review of due balance of customer s and commitments and forwarding to mints of meeting to managements.
•Escalate invoice queries, working with other departments to reach resolution in a timely manner.
•Provide meaningful commentary as part of monthly requirements for bad debt and top overdue reporting.
•Recommend changes in the credit policy to senior management.
•Involved in the re-negotiating of agreements.
•Corresponded with customers to negotiate clearance of their arrears.
•Preparation of tracker of SOA received after balance confirmation from Customers, CR copies and bounce cheques.
•Circulation of daily collection and credit block customers report to management’s.
•Attending the audit queries and providing necessary documents, monthly sales samples for selected items.
Financial Accounting
•Monthly closing of books including preparation of monthly accruals, provisions, amortization of prepayments and reclassifications of FA
•Performing monthly expense reviews before the month end close to ensure the accuracy and completeness of expenses. Further, also making sure that expenses are charged in the correct cost centers and informing relevant stakeholders in case if any reclassifications are required
•Maintaining schedule of advances on a monthly basis
•Prepare Balance Sheet reconciliations of all MU related accounts (Prepayments, Inventory, Accounts Payable, Suspense/clearing and accruals account)
•Monitoring depreciation run and preparing Fixed Asset reconciliation (GL and Fixed assets register) on monthly and quarterly basis
•Preparing Capital Work In Progress (CWIP) movement report on monthly basis for circulation to management.
•Preparation of WHT and CIF working and coordinating with Tax consultant for submission to DZIT
•Coordinating with internal and external audit team and providing them all the information required for their audit work
•Close coordination with Shared European accounting services of Mondelēz for GL, AP Cash & Banking and FA accounting/controlling
Treasury
•Process payments for local/foreign vendors (online and manual), and government entities (SADAD)
•Preparation of advance and urgent payments proposal and uploading them on SAMBA online portal for approval
•Reviews the cash flow requirements to ensure that there are sufficient funds available to fund payment proposals
•Preparation of Bank and petty cash reconciliation
•Liaise with banks to clear all bank related issues
•Monitoring list of signatory, filling and submitted required documents to bank for the addition/deletion of signatories.
•Maintaining a log of bank guarantee and coordinating with stakeholders for renewal.
Accounts Payable
•Forward scanned vendor invoices to EBSC (Shared European accounting services of Mondelēz) for posting in vendor account and ensuring all transactions are properly accounted for.
•GR/IR (Goods Receipt / Invoice Receipt) clearing accounts are reviewed and reconciled on a monthly basis.
•Maintain and monitor Accounts Payable aging reports to ensure timely payments are made to suppliers
•Review/clear list of Parked/Blocked invoices and follow up for approval/credit & debit notes from vendors before each payment run.
•Efficiently communicate with vendors in relation to their requests and issues and take the necessary action accordingly.
•Vendor accounts and statements are reviewed and reconciled
Inventory and Other Activities
•Conducting monthly physical count of plant and warehouses as per agreed schedule with warehouse supervisors.
•Preparation of variance reports (Physical count vs system) and passing adjustments after the verification with warehouse supervisors.
•Verification of material transfer for production, circulation of near to expiry items report to production and planning team
Bachelor of commerce (B.com). Sialkot College of commerce Sialkot. Pakistan. (Punjab University)