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توجان عبد الله, Office Manager to CEO and BOD Secretary

توجان عبد الله

Office Manager to CEO and BOD Secretary ·Raha - IFA FOOD - Smooth Logistics

الكويت

بكالوريوس, English literature

الخبرة العملية

مجموع سنوات الخبرة: 12 سنوات, 5 أشهر

Office Manager to CEO and BOD Secretary

فبراير 2024 - حتى الآن

Raha - IFA FOOD - Smooth Logistics

الفراوانية، الكويت

وجدت هذه الوظيفة عبر بيت.كوم

فبراير 2024 - حتى الآن

• Provide comprehensive administrative support to the CEO and board members, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and distribute agendas, minutes, and documentation for board meetings, ensuring timely and accurate communication.
• Record minutes during board meetings and ensure accurate documentation of discussions and decisions.
• Draft, proofread, and edit correspondence, reports, and presentations for executive-level management and the board.
• Serve as a liaison between the CEO, board members, and internal/external stakeholders, fostering effective communication and collaboration.
• Manage and prioritize incoming communications, including phone calls, emails, and mail, ensuring prompt and appropriate responses.
• Maintain and update filing systems, databases, and records, ensuring information is easily accessible and up to date.
• Ensure compliance with corporate governance and regulatory requirements in the preparation and maintenance of board documents.
• Coordinate with legal and compliance teams to maintain and update corporate records and policies.
مجال الشركة:
التوزيع والخدمات اللوجستية وسلسلة التوريد
الدور الوظيفي:
إدارية

Senior Executive Secretary To CEO

ديسمبر 2020 - فبراير 2024

AL-Shall - Direct solutions

الكويت، الكويت

وجدت هذه الوظيفة عبر بيت.كوم

ديسمبر 2020 - فبراير 2024

-perform other duties assigned by management.
-professional responsible for planning and directing the creation of material supervised the preparation and distribution of materials such as news releases, fact sheets, and scripts to media outlets.
- was promoted as assistant manager after 2 years of joinin.
- Maintained high level of organization and quality of customer service.
-100% efficiency in meeting the external communications departments projects goals- Strong time management and multitasking ability, with experience managing multiple schedules and appointments.
- Excellent communication skills with the ability to communicate effectively with all levels of staff and management
- Highly organized with strong planning and scheduling abilities
- Experienced in managing confidential and sensitive information
- Strong interpersonal skills with experience working with a variety of personalities and building relationships
- Excellent writing skills with the ability to prepare and edit documents, reports, and other correspondence

‏prepare price quotations for clients or business partners. These quotations include specifying prices, services offered, payment terms, and any other relevant details. Quotations forms are clear, comprehensive, and well-coordinated.

‏ preparing investment contracts. This includes drafting and formatting contracts and agreements between companies or individuals. Contracts comply with applicable laws and regulations and protect the interests of the parties involved.
مجال الشركة:
خدمات الدعم الإداري
الدور الوظيفي:
إدارية

Private Clinic Manager

يونيو 2022 - يوليو 2023

Eucan consulting center for psychology and psychiatry

السالمية، الكويت

يونيو 2022 - يوليو 2023

* working schedule : Evenings from 4pm - 9 pm
-maintains a higher level of organization and quality of customer service, manage logistics to ensure the full being and safety of patients, employees, and locate equipment.
-Maintained accurate and complete records of all patients.
-Delivering high-quality evidence-based, recovery oriented, clinical services to patients/consumers within a highly functioning multi-disciplinary team.
-Participating in and assisting with the development of relevant quality .
-Attempt to resolve patience question a request.
مجال الشركة:
العيادات الطبية
الدور الوظيفي:
الإدارة

Flight Attendant

أبريل 2018 - أغسطس 2020

Kuwait Airways - Other Locations

الفراوانية، الكويت

أبريل 2018 - أغسطس 2020

• Providing high levels of customer service while engaging with customers and delivering safety presentation.
• Preforming First Aid on passengers in emergency situations.
• Welcoming passengers on board and directing them to their seats.
مجال الشركة:
التزويد بالوقود برًا وبحرًا وجوًا
الدور الوظيفي:
السياحة والضيافة

Medical Secretary

يوليو 2017 - مارس 2018

Mazaya Tower

حولي، الكويت

يوليو 2017 - مارس 2018

• Perform general office work including filing, copying and processing of mail and other paperwork
• Front desk duties including checking patients in, making sure all necessary paperwork is filled out, scheduling follow up appointments upon patient check out.
• Ordered medical supplies and dealing with legal bills.
• Attempts to resolve patients questions and requests.
• Works effectively with insurance company representatives to resolve problems or issues concerning a patient.
مجال الشركة:
العيادات الطبية
الدور الوظيفي:
سكرتارية

Teacher

مايو 2017 - أغسطس 2017

Smart brain

الكويت

مايو 2017 - أغسطس 2017

Summer job
مجال الشركة:
خدمات الدعم الإداري
الدور الوظيفي:
التدريس والشؤون الأكاديمية

Teacher

أغسطس 2015 - يونيو 2017

English play group

الكويت

أغسطس 2015 - يونيو 2017

• Responsible for creating an inclusive classroom environment where special education students can learn and grow academically.
• creating memories for kids to help them to enjoy math as a subject by fun learning using the method (instruction and delight).
مجال الشركة:
خدمات الدعم الإداري
الدور الوظيفي:
التدريس والشؤون الأكاديمية

Teacher

سبتمبر 2012 - مايو 2014

Universal English

الكويت

سبتمبر 2012 - مايو 2014

• Received award for Teacher Assistant of the year in 2013 with patience and enthusiasm when managing large group of students.
• Provided educational materials, including student’s lesson plans and weekly homework.
• Assisted monitored students in groups on an individual basis.
مجال الشركة:
خدمات الدعم الإداري
الدور الوظيفي:
التدريس والشؤون الأكاديمية

التعليم

Arab open university

يونيو 2016

يونيو 2016

بكالوريوس، English literature

الكويت

Skills

Problem Solving
Expert
Problem Solving
Expert
Mail
Expert
Mail
Expert
Administrative Organisation
Expert
Administrative Organisation
Expert
Data Entry
Expert
Data Entry
Expert
Public Speaking
Expert
Public Speaking
Expert
Organizing
Expert
Organizing
Expert
Teamwork
Expert
Teamwork
Expert
Customer Service Skills
Expert
Customer Service Skills
Expert
Computer illiterate
Expert
Computer illiterate
Expert
Office Work
Expert
Office Work
Expert
Communication Skills
Expert
Communication Skills
Expert
Data Entry
Expert
Data Entry
Expert
Research
Expert
Research
Expert
Customer Service
Expert
Customer Service
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Teamwork
Expert
Teamwork
Expert
teaching english
Expert
teaching english
Expert
translation
Expert
translation
Expert
teaching
Expert
teaching
Expert
Management
Expert
Management
Expert
Administration
Expert
Administration
Expert
Secretarial
Expert
Secretarial
Expert
Office Management
Expert
Office Management
Expert
Office Administration
Expert
Office Administration
Expert
Quotations
Expert
Quotations
Expert
Public Speaking
Expert
Public Speaking
Expert
Organizing
Expert
Organizing
Expert
Customer Service Skills
Expert
Customer Service Skills
Expert

حسابات مواقع التواصل الاجتماعي

انستغرام
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اللغات

الانجليزية

متمرّس

العربية

اللغة الأم

الفرنسية

مبتدئ

التدريب و الشهادات

التدريب
Safety and security
Kuwait airways
First Aid
Kuwait airways

الهوايات والاهتمامات

equstarian
Cycling
Swimming