Head Of Administration Services
HMG Properties
Total years of experience :21 years, 8 Months
Handling the Admin Department and maintaining a safe and secure environment.
Responsible for training the new staff and developing personal growth opportunities.
Support Senior Managers & Executives with daily clerical tasks.
Plan meetings and take detailed minutes and take care of documentation and filing.
Schedule appointments, gives information to callers, takes dictation, composes and types correspondence, reads and routes incoming mail and performs other administrative and clerical duties.
Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the workplace.
Create Spreadsheets and presentation, works on word processing & database software to complete
administrative tasks.
Develop and maintain a filing system.
Handles sensitive and extensive confidential information.
Preparing weekly, monthly Sales Reports for the Company & forwarding it to the Management.
Greet and provide general support to the Customers.
Develop, implement and improve office policies and procedures.
Any other duties as requested by the Management.
• Partnering with hiring managers to determine staffing needs
• Performing in-person and phone interviews with candidates
• Administering appropriate company assessments
• Performing reference and background checks
• Making recommendations to company hiring managers
• Coordinating interviews with the hiring managers
• Following up on the interview process status
• Maintaining relationships with both internal and external clients to ensure staffing goals are achieved.
• Communicating employer information and benefits during screening process
• Staying current on the company’s organization structure, personnel policy, and federal and state laws regarding employment practices
• Serving as a liaison with area employment agencies, colleges, and industry associations
• Completing timely reports on employment activity
• Conducting exit interviews on terminating employees
• Review resumes and qualifications to determine suitability of candidates
• Schedule and coordinate interviews cooperatively with hiring managers
• Inform candidates fully about the job and company
• Manage all communication with candidates
• Provide regular updates and feedback to managers
• Manage applicant tracking system
• Maintain accurate and current applicant data base
• Performs a variety of general administrative support tasks, prepares reports and
• Correspondence, maintains project files according to company policy
• Answers telephone for all incoming and interoffice calls in a courteous and professional manner. Promptly, thoroughly and accurately disseminates telephone messages to management, and employees.
• Gathers special report materials, forms and summaries at the request of management.
• Schedules appointments, requisitions supplies and completes routine office reports.
• Processes incoming and outgoing mail.
• Create and modify documents using Microsoft Office.
• Verifies timesheet accuracy; prepares vacation schedules and vacation timesheets.
o Maintain an organized filing and follow-up systems for all correspondence.
o Maintain total confidentiality of all matters relating to the management
o Take up dictations in the orders given.
o Capable of typing reports, memorandums and other types of
correspondence in addition to distributing them.
o Capable of processing daily reports.
o Responsible of hearing complaints, solving complaints and forwarding
results to manager for further review.
o Verifies and posts transactions to journals, ledgers and other records.
prepares statements, invoices and vouchers.
o Process all incoming correspondence such as regular mail, courier
envelops, faxes, e-mails, telephone calls which are addressed to the
manager and distributing these to the appropriate personnel where
action is required, ensuring that these are acted upon in an efficient and productive manner.