Facilities Manager
Spotless Facility Services (NZ) Limited
Total years of experience :11 years, 4 Months
Facilities Manager, Spotless Facility Services (NZ) Limited, Department of Corrections Contract, New Zealand Jul 2010 - Dec 2013
This is an international service company specialising in outsources facility management. (www.spotless.co.nz) Managed Services business unit operates facilities management, asset maintenance and multiple service contracts enabling clients to focus on their core business.
* Responsible for facilities management for the Wellington region prisons including Rimutaka Prison (NZ largest prison), Wellington Prison and Arohata Woman's Prison, Porirua and Upper Hutt CCS buildings. Managed service delivery team and subcontractors to work in line with goals set by the contract manager and ensured implementation of on-site activities to high quality standards and H&S policies.
* Administered budgets of an estimated $4.6M, $1.3M and $800K respectively for Rimutaka, Arohata and Wellington prisons.
* Accountable for WMS (building management system) management, including reporting and KPI management.
* Enabled invoice payments for subcontractors.
* Effectively led a team of three supervisors, three administrators and five technicians as well as handling subcontractors to ensure compliance and quality of service. Ascertained legislative compliance and constant coverage of the region.
* Provided all weekly and monthly reports timely and accurately.
* Developed team and culture within the immediate and national corrections contract.
* Oversaw all HR issues, including staff development, discipline and up skilling of staff with appropriate training.
* Responsible for OE (Prisoner Employment) management, ensuring all painting schedules are maintained and adhered to and grounds maintenance is up-to-date - based on SLA within the client schedule.
* Efficiently resolved client issues and managed work to their utmost satisfaction.
Facilities Supervisor, Department of Corrections, New Zealand Sep 2008 - Jun 2010
This establishment enforces the sentences and orders of criminal courts and the parole board. (www.corrections.govt.nz) It improves public safety by ensuring sentence compliance and works to reduce criminal re-offense by providing offenders with rehabilitation programmes, education and job training.
* Accountable for building and security management of Arohata and Wellington prisons, including asset management, subcontractor management, budget management, CIE instructor management and project management.
* Handled budgets of an estimated $800K and $700K respectively for Arohata and Wellington prisons.
* Responsible for TMA (building management system) management.
* Used SAP and authorised contractor and supplier invoices as well as monthly accruals and journals.
* Oversaw daily tasks for on-site contractors while ensuring all were security cleared as well as conducted auditing of work quality.
* Ensured completion of all planned maintenance tasks as well as compliance of Building Warrant of Fitness (BWOF) for both sites.
* Managed assigned projects inclusive of large installations of calorifiers and reopening of Wellington Prison.
* Accountable for CIE (Prisoner Employment) management.
Senior Coordinator, Administration and Purchasing, Ministry of Health, New Zealand Dec 2005 - Sep 2008
The Ministry of Health is the Government's principal agent and advisor on health and disability (www.moh.govt.nz) .The Ministry also develops policy advice for the Government on health and disability issues, administers health regulations and legislation, funds health and disability support services and provides information to the wider health and disability sector and the public.
* Responsible for Oracle-based reporting, fleet management, purchasing, arranging WOFs, repairs and maintenance and GSB fuel card administration.
* Oversaw telecom cube and custom bill wherein recharged individual directorates for all mobile and conference calls.
* Accountable for Oracle database management wherein sorted and uploaded catalogues for online purchasing system.
* Administered financial accounting: Enabled payments for building, contractor and supplier invoices, monthly accruals, journals, invoices and end-of-year financials for the FM team.
* Facilitated team meetings and recruited temporary staff to cover for absences of receptionists and administrators.
* Trained administration staff for the Ministry on the Oracle purchasing system.
* Served as a Second-in-Charge for the team leader of six staff.
Facilities Coordinator, Ministry of Health, New Zealand Mar 2004 - Dec 2005
* Responsible for managing external contractors, building maintenance for the Ministry's five Wellington-located offices, facilitated meetings as well as determining and resolving potential H&S issues. Handled building security for three sites, including system maintenance. Ascertained regular maintenance and hazards checks.
* Ensured property maintenance of the Ministry of Health's three locally located commercial office leasehold properties.
* Effectively liaised with building contractors, internal staff and property owners to enable effective building maintenance.
* Accountable for financial management of costs associated with building work and management of security system within the Ministry.
* Hired, trained and managed fire and building wardens in the Ministry.
Real Estate Sales Person, ReMax Leaders, New Zealand Sep 2003 - Mar 2004
This is a real estate company specialising in sales, lease and property management of commercial and residential properties.
* Oversaw purchase and sales of residential property. Responsible for contract preparation and negotiation.
* Conducted market valuation and contract negotiation.
Property Manager, Harcourts Hamill Realty, New Zealand Sep 2002 - Sep 2003
This is a locally owned and operated franchised real estate company specialising in sales, lease and property management of commercial, residential and rural properties.
* Administered approximately 150 homes in the Wairarapa, including management of subcontractors for repairs and general maintenance of properties. Undertook property inspections and tribunal actions, when required.
* Managed residential properties, sourced homes for rent, ensured maintenance of homes and rental assessment for the sales persons in the office.
* Accountable for vetting and financial checks of potential tenants.
High School, Queen Elizabeth College, Palmerston North Dec 1990