Document Controller
Alu Nasa Aluminium Industries LLC
Total years of experience :3 years, 6 Months
1. Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
2. Ensuring sequential numbering system in each and every outgoing correspondence.
3. Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
4. Ensuring all correspondences regarding financial matters is forwarded to the Project Manager
5. Ensuring all correspondences regarding contractual matters is forwarded to the Contracts Manager
6. Ensure all correspondences reach proper department.
7. Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.
8. Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy tractability and proper filing (soft and hard copy).
9. Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register, Material Register & Drawing Register.
1. Induction and placement of newly recruited staff, recording their personal details, filling and submitting of EPF forms and register them under Labor Department.
2. Opening and maintaining Personal Files of Clerical Staff, Drivers and Peons.
3. Leave Resolution, submission of NO PAY summary to the Personal Assistant every month and overlooking the staff’s attendance records. Submission of leave & attendance Reports to the Management monthly,
4. Maintaining staff discipline, case of violence of discipline, issuance of Memo’s to respective staff upon Management’s advice.
5. Liaise with staff Insurance requirements including adding in to insure schemes, removal of resigned staff with Management’s Approval and assisting staff in any related issues.
Checking staff overtime and submit the statement to the Personal Assistant each month.
6. Preparation of Mid Month Salary Advance details and submitting to Management’s Approval for each month for payment
7. Apply and obtain Annual Port Permits (only for authorized staff) at the End of the year.
8. Purchasing of provisions and sanitary items for Janitorial service once a month and stock control.
9. Purchasing photocopy toners to the General Photocopy machine
10. Obtain Revenue License, Insurance and Port Entry Permits for company maintained vehicles.
11. Liaise with the Insurance company and obtain claims on time
12. Put up Service/Maintenance Requisition Forms for Management’s approval in collaboration with the Manager C&F Department, for any service or repair requirement of vehicles. Coordinating the payment of same.
13. Checking Fuel chits on monthly basics and preparation of individual statements, submission for relevant User’s/Department Head’s approval, passing the Invoice for payment upon obtaining Management’s Approval.
14. Supervise interior cleaning, washing, and overall maintenance of Company vehicles.
15. Responsible for company Security and coordinating with security company.
16. Overall responsibility with regard to Janitorial Services. Liaise with them, Checking and maintaining the building premises.
17 Liaise with Pest control services and maintain smooth control
18 Collection of Purified water when ever required, and submitting Invoice for payment at the end of the month