Ubaid Patel

• Active involvement in recruitment for all staff within the School using the in-house recruitment system or external job boards (Naukrigulf, Dubizzle, LinkedIn, TES, Expat Women, Gulf Talent) & handling new hire’s on-boarding process & ensuring smooth & positive employment insertion. Arranging employment contracts, VISA applications & cancellations.

• Ensure all required documents in hand prior to the joining of academics hires from UK and Ireland including Last 10 years Police checks, 3 references, attested certificates, Child safeguarding certificate and provide in-house training for non- English speaker e.g. Contractors, welfare Staff, Janitor and office assistant.

• Administering monthly payroll, benefits program e.g. RTA permits, health insurances, occupational health cards, vacations, leaves, air tickets, EOSB & other employee required assistance. Staff accommodation management for existing staff & housing arrangements for new hires. Providing the best housing services in compliance with School housing policy. Oversees and inspects the company housing facility before the arrival of new staff. Approves any utility replacement in case of faults and damages

• Working jointly with various departments in a consultancy role. Assisting line managers, Finance managers, Facility managers to understand & implement School policies.

• Implement the School’s Human Capital Strategy in line with the vision of the School and facilitate the process of recruitment involving reviewing resume, interviewing, evaluating applicant skills & making recommendations. Maintaining remuneration scales in accordance with financial objectives. Also maintain employee data base & update files on employee records, legal documents & other employee matters, efficiently & confidentiality.

• Implement strategies to correct operational problems relating to staff (including absenteeism, turn over, retention etc.). Assist in preparing the Human Resource budget. Analyses, on an ongoing basis, HR costs to ensure performance against budgets.

• Ensure clear lines of communication exist to disseminate information affecting employer - employee relations. Assist in maintaining & creating a positive atmosphere within the school that allows open two-way communication. Assist in the administration of the Performance Appraisal Programme & act in advisory capacity to department heads on the process. Regularly analyses School manpower requirements & recommend selection & development activities to meet those requirements. Conduct exit interviews to identify reasons for employee turnover.

• Work with facility department to ensure records and renewing government related documents (KHDA, Trade License, Health insurance, Civil Defense Certificate are up to date. Attending job fairs/events when needed.

• Maintain all record keeping for staff and Documentation process with KHDA (Knowledge and Human Development Authority) Dubai online, coordinate internal and external meetings appointments, events, workshops, seminars and special events, Shortlist, File Updates, dealing with Government dept, KHDA for approvals of New hired candidates, dealing with CBSE Board Delhi INDIA

• Assist by providing full administrative support for the whole recruitment processes principally for support staff including: carrying out initial interviews, placing advertisements, deal with telephone and written inquiries and applications, analysis of responses setting up interviews

• School and administration of the Safer Recruitment Workshops, Recruitment, keep monitoring Passport, Visa validity, Leave & annual applications, MOL & MOE rules & regulations, Policies, HR formats, etc., General additional admin support for the Department

• Making Pay Roll, gives Training, informing about Employee Benefit, disciplinary action, Dismissals, File Audit, File Completion, Attendance Management, Leave management, Performance, Employee Card Processing, Letters preparation and filing, Employee Orientation Various reports on Excel

• Provides transcription and dictation of Board meeting minutes, Internal Office Correspondence meetings, organize travel arrangements, visas and accommodation for the Chairman and CEO, organize attendances at external conferences, away days and other meetings as required, Plan and implement hospitality arrangements for the senior management team, including provision of hospitality for visitors

• Organize and maintain diaries for the Chairman and CEO, making appointments as requested, Carry out background research for projects and present findings

Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Make preparations for Band Council and committee meetings, Respond to public inquiries
• Provides administrative support for the completion of documentation of Board agenda items
• Provides transcription and dictation of Board meeting minutes, Internal Office Correspondence
Meetings
• Open, sort, and distribute incoming correspondence, including faxes and email, Perform general
office duties, such as ordering supplies, maintaining records management database systems
• Prepare invoices, reports, memos, letters, financial statements and other documents
• Conduct interviews & selection, Review & Short list applications HR Operations: Portal, Policy
Administration, Understand follow and analyze HR policies and procedures, Experienced Hired
• Disciplinary action, Dismissals, File Audit, File Completion, Attendance Management, Leave
Management, Performance Reviews, Employee Card Processing, Letters preparation and filing

Received calls, Resolve quires, Facilitates Customers, Internet Banking Support.
• Debit card activation Request for banker’s cheque, account statement, cheque book &Fund transfer.
• Misys, UNISON, IRIS, System Handling, Card pro and Alexo, Balance Inquiry and Complaints logged.

Preparation of emails, faxes and letters along with general telephone duties including transfers, meet
and greet clients and visitors
• Drafting of Business Letter, follow up and correspond effectively with the client. Preparing Invoices,
etc. and following up with the same. Updating and maintaining the leave and absence records of
the employees
• Administration, understand follow and analyze HR policies and procedures, Experienced Hire: Short
listing of applications & interviews as per level, manage final selection as per level, manage new joiner
queries as per level

• Answering employee questions, Processing incoming mail, Creating and distributing documents,
providing customer service to organization employees, serving as a point of contact with benefit
vendors/administrators, maintaining computer system by updating and entering data, setting
appointments and arranging meetings, maintaining calendars of HR management team, Compiling
reports and spreadsheets and preparing spreadsheets