Syed Umar Hayat Hashmi

-Global Corporate Recruitment and resourcing Project Support Service Department
-Collected and verified candidate documents from vendors to ensure compliance with client requirements.
-Submitted shortlisted profiles to major clients (e.g., Aramco, Saipem, SABIC) for evaluation and approval.
-Handling HR overseas and Rental Manpower Services Operation as per the project requirement
-Coordinate with project teams to understand manpower requirements and mobilization schedules.
-Source and evaluate manpower agencies and service providers for local and international recruitment.
-Negotiate contracts, rates, and terms with vendors to ensure cost-effective manpower solutions.
-Maintain a vendor database and ensure compliance with company policies and labor laws.
-Track and report on sourcing activities, contracts, and supplier performance.
-Support documentation, agreements, and timely mobilization of workforce for project execution.

• Sourcing, initial screening, direct interviews, salary negotiations, Visa process & global mobilization
• Strengthening live resume database using various sources like web job portals, employee referrals, headhunting, social sites, personal
network, manpower consultants/vendors, career fairs, etc. to meet the on- demand business requirements
• Continuous follow-up with agencies to get the desired candidates medical and visa status for ensuring the timely process of deployment.
• Managing the closing of the position all the way through the onboarding of successful candidates.
• Coordinating with prospective candidates/agencies for pre-joining formalities; Complete handling of visa management; ensuring
appropriate documents for visa process.
• Ensuring the arrangement of ticketing, airport pickup and accommodation for new employees as per the mobilization details.
• Participating in recruitment efforts
• Recruiting candidates from mid to senior-level Executives in a variety of disciplines Engineering, Non- Engineering & IT categories
specialized in the construction & Oil, Gas industry
• Salary negotiating with Candidate; arranging housing Transportation; providing introductions
• Maintaining Management Information System (MIS) with daily records and updates.
• Scheduling job interviews and assisting in the interview process
• Preparation of Job Offer Letters and issuing for selected candidates
• Prepares, updates, and maintains various recruitment-related reports/data records (Hired candidates
information, SRF (Staff Requisition Form) status, Processing Status, Visa status, Joining Status)
• Arranging travel tickets for hired candidates as required
• Head hunting on Linkedin & Naukrigulf such as other platforms.
• Welcomes new employees to the organization by conducting orientation
• Submission of Invoices to the Finance department and advice to issue payments

Client: Pakistan Cables Factory

-Responsible for operating Project documentation via EDMS and ensuring project documentation flows between locations and
departments according to approved plans and procedures during all phases of project execution
-Distributes incoming documents electronically for review and approval in accordance with Document -Distribution Matrix (DDM) and
provides weekly reports on documents received with outstanding replies
Maintains under the direction of the managers,
-Process, control, and administer incoming and outgoing documents (correspondences, Engineering documents, submittals, transmittals,
specifications, drawings, Technical Queries, and Responses IPC
Provides assistance to users in capturing and locating electronic information
-Updated all official Administrative activity at the Site Office of client Pakistan Cables
-Maintain the employees database according to the following project
-Assisting Admin activities
-Manage requests for documentation.
-Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
-Determines sequence of operations by studying production schedule.
-Makes appropriate changes to the documentation, as needed.
-Monitors and manipulates daily system jobs.
Attendance procedure of employees
-Starts operations by entering commands. -Maintains operations by monitoring error and stoppage messages, observing peripheral
equipment, and making adjustments in the process.
-Generates reports from batch jobs and distributes to end-users.
-Maintains incident logs for all monitored systems. -To liaise with and distribute project-related information with all levels of the project
team and potentially external parties.

• ​Exposure to SAP Enterprise Resource Planning and Oracle HR Database Operating System working overview.
• Created the Pension Plan of employees. gather the employee information of PTCL exchange area wise and we has updated the
information each and every file in the group, calculation method interpret by HR Manager .
• Created the Data Analysis sheets of skills enhancement of current employees
• Manpower of Rationalization Exchange Analysis MicroStrategy by highlight the PTCL exchange according to their employees performance
based on sales and customer services by given rating points of every employee of exchange.
• Placed the successful candidates according to the required departments

Managed local recruitment and hiring within sector ncluding job postings, candidate screening, interviews, and
client approvals. -Handled employee onboarding and mobilization, preparing contracts, medical records, CNIC
verification, and joining formalities.
-Maintained up-to-date personnel files, attendance, leave records, and compliance documentation according to
project requirements and labor regulations.
-Supported payroll preparation by verifying timesheets, overtime, and manpower reports. -Assisted in
employee welfare, camp coordination, and grievance handling at project sites.
-Performed document control tasks, including receiving, registering, distributing, and archiving project
documents such as contracts, submittals, RFIs, and correspondences.
-Ensured revision control, proper filing, and safe archiving of both HR and project documents. -Prepared and
submitted HR and documentation reports, trackers, and compliance records to client representatives

Develop and update the internal HR process.
Conducting telephonic interviews, shortlisting resumes, and scheduling of interviews.
Posting Job ads on Rozee, Jang Classified, and LinkedIn.
Organizing the Induction and Orientation of new recruits.
Drafting Appointment, Joining, Resignation, Experience, Offer, and Bank Opening Letters.
Keeping MIS updated on daily basis.
Assisting HR-Admin activities.
Maintaining employee records and files.
Maintaining Databank of Resumes.
Generating Reports.
Shortlisting interns and setting up their internship programs along with their certificates.
Regular meetings with Senior Managers and Managers to recruit workforce according to their requirement

-Responsible for operating Project documentation via EDMS and ensuring project documentation flows between locations and
departments according to approved plans and procedures during all phases of project execution

-Distributes incoming documents electronically for review and approval in accordance with Document -Distribution Matrix
(DDM) and provides weekly reports on documents received with outstanding replies
Maintains under the direction of the managers, -Process, control, and administer incoming and outgoing documents
(correspondences, Engineering documents, submittals, transmittals
specifications, drawings, Technical Queries, and Responses IPC
Provides assistance to users in capturing and locating electronic information
-Updated all official Administrative activity at the Site Office of client Pakistan Cables
-Maintain the employees database according to the following project
-Assisting Admin activities
-Manage requests for documentation.
-Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
-Determines sequence of operations by studying production schedule.
-Makes appropriate changes to the documentation, as needed.
-Monitors and manipulates daily system jobs.
-Attendance procedure of employees
-Starts operations by entering commands.
-Maintains operations by monitoring error and stoppage messages, observing peripheral
equipment, and making adjustments in the process.
-Generates reports from batch jobs and distributes to end-users.
-Maintains incident logs for all monitored systems.
-To liaise with and distribute project-related information with all levels of the project team and potentially external parties.